Real Estate Data Analyst / Virtual Assistant

Employment Type: Independent Contractor (Full-time 40 hours/week)
Work Schedule: Flexible (must accommodate some US meeting times)
Location: Fully remote Philippines preferred open to South Africa for candidates with strong commercial real estate (CRE) experience
Seniority Level: Mid-level

Role Overview

We are seeking a detail-oriented Real Estate Data Analyst / Virtual Assistant to support the expansion from direct client services to a broader consumer-based market. This role focuses on abstracting compiling and quality-checking commercial real estate data from multiple sources into a proprietary database.

The ideal candidate has experience with real estate data platforms can work independently and ensures data accuracy and consistency. This is a growth-oriented position with the potential to evolve into a full data analyst role as operations scale.

Key Responsibilities

Data Entry & Research (Primary Focus)

• Extract data from multiple sources including PDF files US public records and third-party real estate websites
  
• Abstract essential property and transaction information and compile it into a centralized database
  
• Ensure consistency and accuracy of data against existing datasets
  
• Use platforms such as Crexi CoStar and other CRE data sources
  
• Complete data entry tasks following established formats and standards
  

Data Quality & Management

• Assess the accuracy and quality of collected data
  
• Cross-reference multiple sources to verify consistency
  
• Identify and flag discrepancies or incomplete records
  
• Maintain database integrity by following established data standards
  

Communication & Reporting

• Provide consistent updates on work progress and task completion
  
• Summarize completed work clearly and concisely
  
• Participate in US-based meetings as required
  
• Proactively communicate challenges questions or issues

Required Qualifications

Must-Have Skills

• Proven ability to extract data from various sources (PDFs US public records third-party websites)
  
• Experience with real estate data and data platforms (CoStar Crexi Skip Tracing etc.)
  
• Strong ability to assess data quality and maintain consistency with existing datasets
  
• Excellent organizational skills and attention to detail
  
• Ability to summarize work and provide regular progress updates
  
• Clear English communication (written and verbal)
  
• Proficiency with data entry tools and database management
  

Preferred / Nice-to-Have

• Background or exposure to the commercial real estate industry
  
• Familiarity with net lease properties or triple net (NNN) leases
  
• Experience with US-based real estate markets
  
• Previous virtual assistant or remote work experience
  
• Knowledge of real estate terminology and property types
  
  Work Environment
  
• Fully remote
  
• Flexible working hours (availability for some US meeting times required)
  
• Independent contractor (1099 equivalent) arrangement
  
• Long-term growth potential as operations scale
  
• Supportive onboarding with clear SOPs and training materials

Required Experience:

IC