Academic Affairs and Research Support Staff

POSITION: Academic Affairs and Research Support Staff

DEPARTMENT: Academic Affairs

DIVISION: Academic Affairs

HOURS: Full-Time Monday- Friday 8:30- 4:30 (flexible work arrangement eligible)

Salary information: $21/hr.

Start date: 5/4/2026

BENEFITS:

Northeast College of Health Sciences is committed to creating a culture of diversity equity inclusion and belonging with our college campus support of our institutional values we acknowledge each persons unique experience perspective and ability as contributions that both enrich our community and enhance the professions and people we serve. As such the College is dedicated to providing equitable opportunities to all future and current employees including those belonging to groups that have been historically underrepresented in higher education.

Function

• Provide administrative and secretarial support to the Dean of Research and to other personnel (faculty students and staff) conducting research-related activities.
• Provide clerical support to faculty in all departments.
• Provide administrative and secretarial support services as needed to the College community.
• Follow institutional guidelines for conducting academic business.
• Support the mission of Northeast College in the work areas of teaching research and scholarly activities and citizenship under the administrative direction of the Dean of Research.
• Develop and administer office procedures and policies consistent with federal and accreditation guidelines for conducting research.

Organizational Relationships

• Report to the Dean of Research.
• Work collaboratively with and receives guidance and support from the Senior Academic Affairs Support Staff.

Specific Duties and Responsibilities

Academic Affairs Support:

• Coordination and management of the daily operations of the Support Staff office and Research Department which includes but is not limited to: answering and routing incoming telephone calls scheduling meetings and appointments copying filing shredding drafting routine correspondence for signature handling mail ensuring that deadlines are adhered to processing purchase requisitions processing check requisitions ordering departmental supplies assisting with travel arrangements for faculty etc.
• Coordinate electronic student evaluations of course instruction each trimester.
  • Create master schedule of evaluations and coordinate with faculty.
  • Track the completion of the evaluation process.
  • Distribute evaluations to academic supervisors
  • Maintain and organize faculty files with signed evaluations by trimester.
• Coordinate and manage the Teaching Assistant (TA) applications:
  • Work with academic supervisors to assign TAs each trimester.
  • Weekly collect and file paper time sheets submitted by TAs.
  • Approve electronic timesheets in ADP for payroll.
• Manage Student Research Assistants:
  • Work with Dean of Research to assign research assistants each trimester.
  • Verify with faculty supervisor hours worked by research assistants by email correspondence and file email correspondence.
  • Approve electronic timesheets in ADP for payroll.
• Organize and maintain student files.
• Maintain stock inventory for lab and lecture rooms and generate purchase requisitions for Purchasing Department.
• On Fridays during the trimester and during breaks inspect and restock supplies in technique and clinical laboratory rooms (i.e. face paper hand sanitizer paper towels cleaners).
• Process scheduling requests from faculty staff and administrators for conference rooms and classrooms through Jenzabar.
• Maintain the faculty mailboxes.
• Maintain bulletin board outside of AC1 204.
• Maintain Deans List bulletin board.
• One time per year (summer break) update chiropractic table inventory spreadsheet.
• One time per trimester typically during breaks assess the maintenance needs of treatment tables and stools and submit work orders for repairs or purchase requisitions for replacement.
• During week 8 and the trimester breaks verify stool inventory in the technique and diagnosis laboratory rooms.
• Update and distribute the Academic Affairs directory.
• Update and maintain office procedure manual.
• Oversee faculty lounge coffee stock and send invoices to the Provost and Vice President of Academic Affairs office.
• Record generate and distribute meeting minutes for the Department Chair meetings and other department/program meetings as assigned.
• Provide assistance for the Commitment to Excellence Ceremony.

Research Support:

Shared support staff responsibilities

• Operate campus switchboard.
• Process exam requests.
• Process make-up exams.
• Process work orders.
• Track D.C. faculty absences.
• Sort and distribute mail.
• Process faculty supply requests.
• Process on-line copy requests.
• Process on-line ExamSoft request form for proctors.
• Process class cancellations.
• Assist faculty with office and instructional supply needs.
• Assist in Test Center proctoring of exams as needed.
• Provide assistance with the Transitions Ceremony and Memorial Service as assigned.
• Long Island Campus liaison (exam communication cancellations etc.).
• Other duties as assigned.

Methods of Accountability

• Performance evaluations by the Dean of Research.
• Satisfaction of Northeast faculty with coordination management and delivery of departmental services.

Mental and Physical Requirements

• Excellent organizational written and oral communication skills necessary with emphasis on customer service philosophy.
• The ability to use creativity and independent judgment to accomplish agreed upon goals with an emphasis on self-directed work initiatives.
• Ability to effectively interact and communicate with all college constituents.
• Ability to conduct and manage the daily operations of academic and research departments efficiently.
• Ability to perform multiple tasks flexibly and independently due to interruptions.
• Attention to detail and accuracy essential.
• Possess good listening skills.
• Ability to evaluate and prioritize workload.
• Ability to tolerate occasional hallway noise and distractions.
• Ability to handle high level of discretion and confidentiality.

Education and Experience

• Requires a minimum of an Associate Degree with emphasis on secretarial skills and/or minimum of two to three years secretarial experience preferable in an educational setting required.
• Knowledge of Microsoft Word Outlook PowerPoint and Excel required.
• Knowledge of any of the following: Student Management Systems Learning Management Systems and ExamSoft a plus.

Working Environment and Conditions

Equipment and Tools

If you are interested in applying for this position; please submit a cover letter of interest resume and contact information for three professional references to: the Office of Human Resources 2360 State Route 89 Seneca Falls NY 13148 or e-mail your response to:

* Employment is subject to the favorable result of a background investigation and where applicable confirmation of appropriate degrees and credentialing.

Northeast College of Health Sciences is an Equal Opportunity employer and does not discriminate against students or employees on the basis of age race color creed gender sexual orientation or handicapping conditions (or any other protected status) in its educational programs financial aid activities admissions and employment practices.