Personal Assistant to the Headteacher – Independent Preparatory School – Surrey
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Job Summary
A well-established independent preparatory school in Surrey is seeking a highly organised and discreet Personal Assistant to support the Headteacher and senior leadership team. Set within attractive grounds and known for its strong academic standards and nurturing ethos the school educates pupils from Reception through to Year 6 and enjoys an excellent reputation locally.
This is a pivotal role within a close-knit high-performing environment where professionalism confidentiality and efficiency are paramount.
The Role
As PA to the Headteacher you will act as the primary point of contact for internal and external communications ensuring that the Heads time is managed effectively and that key operational matters are coordinated seamlessly. The position requires exceptional organisational skills the ability to manage competing priorities and a calm solutions-focused approach.
Responsibilities include:
Managing the Headteachers diary scheduling meetings and appointments
Acting as gatekeeper for communications and correspondence
Drafting and proofreading letters reports and presentations
Coordinating Governors meetings preparing agendas and taking minutes
Supporting HR documentation and senior leadership recruitment processes
Organising school events including open days and parent briefings
Maintaining confidential records and safeguarding documentation
Liaising with parents staff and external partners with professionalism
The School Environment
This independent preparatory school combines traditional values with modern expectations. Class sizes are small communication is clear and the culture is professional yet warm. The administrative team operates from a well-resourced office suite and works closely with teaching staff to ensure smooth daily operations.
The school places significant importance on presentation accuracy and high standards in communication qualities that are reflected in its leadership support structure.
What Were Looking For
Proven experience as a PA or senior administrator ideally within education
Excellent written and verbal communication skills
Advanced IT proficiency including Microsoft Office
Ability to handle confidential matters with discretion
Strong minute-taking and organisational skills
Professional manner and calm presence
Why Join This School
Prestigious independent setting with strong community reputation
Supportive and approachable leadership
Beautiful working environment and well-maintained facilities
Competitive salary reflective of experience
Opportunity to work closely with strategic leadership
This role would suit an experienced administrator or PA who thrives in a structured yet dynamic environment and takes pride in supporting senior leadership at the highest level.
If you are seeking a key operational position within a respected independent school we would welcome your CV.
Key Skills
- Typing
- MailChimp
- QuickBooks
- Web Development
- Personal Assistant Experience
- Group Fitness
- Front Desk
- Personal Training
- Social Media Management
- Program Design
- Bookkeeping
- Content Creation
About Company
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