Administrative Officer School of Health Professions (Occupational Therapy Education)
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Job Location:
Kansas City, KS - USA
Monthly Salary:
$ 60800 - 91200
Posted on:
13 hours ago
Vacancies:
1 Vacancy
Job Summary
Department:
SHP Occupational Therapy Education (OTE)-----
Occupational Therapy EducationPosition Title:
Administrative Officer - School of Health Professions (Occupational Therapy Education)Job Family Group:
Professional StaffJob Description Summary:
The Administrative Manager/Administrative Officer is a full-time position within the Department of Occupational Therapy Education. This role provides essential administrative oversight and support including fiscal management and departmental staff support.Job Description:
Job Duties
Manage daily operations of the Occupational Therapy Education (OTE) office ensuring efficient workflows consistent communication and administrative support for faculty staff and students.
Supervise administrative staff by assigning work providing onboarding and training and monitoring performance to ensure operational continuity and service excellence.
Recommend and implement process improvements to enhance administrative efficiency.
Lead the development administration and oversight of departmental budgets including operating state grant and foundation/KUEA accounts.
Prepare analyze and present financial reports to the Chair to support planning forecasting and decision-making.
Oversee financial operations including purchase orders BPC transactions and KUEA check requests and deposits ensuring compliance with procurement and audit requirements.
Serve as the primary departmental timekeeper ensuring accuracy and compliance with institutional guidelines.
Coordinate Promotion and Tenure (P&T) processes by managing documentation and timelines in collaboration with the School of Health Professions.
Support faculty and staff in meeting ACOTE accreditation requirements including data collection documentation surveys and departmental reporting.
Oversee compliance for academic programs related to copyright course materials and instructional technologies.
Manage departmental data systems online reporting tools and documentation supporting academic programs research activities and operational needs.
Coordinate departmental meetings including scheduling agenda preparation minute-taking and follow-up with the Chair.
Represent the department at institutional trainings committees and school-level administrative meetings.
Facilitate administrative processes for academic programs including student records management documentation workflows and compliance tracking.
Oversee the development and administration of departmental surveys and reporting tools for evaluation accreditation clinical education and scholarship tracking.
Ensure effective communication among students faculty staff and external partners exercising judgment in escalating issues as appropriate.
Assist the Chair and faculty with special projects related to research clinical partnerships community engagement and departmental communications.
Coordinate meetings seminars site visits and departmental events in support of institutional priorities and external partnerships.
This job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job not an exhaustive list of all possible job responsibilities tasks duties and assignments. Furthermore job duties responsibilities and activities may change at any time with or without notice.
Required Qualifications
Work Experience:
6 years experience in an administrative assistant role. Relevant education may substitute on a year for year basis.
Experience with multiple purchasing software and system applications.
Preferred Qualifications
Education:
Masters degree in business or public administration or related field.
Work Experience:
Experience as an administrative officer or similar position in an academic environment.
Experience within the University of Kansas Medical Center.
Experience with Workday software.
Experience with OneSolution (KUEA financial software).
Skills
Communication.
Decision making skills.
Time management.
Attention to detail.
Interpersonal skills.
Problem solving.
Collaboration.
Computer skills.
Required Documents
Resume
Cover Letter
Comprehensive Benefits Package:
Coverage begins on day one for health dental and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance long-term disability insurance and various additional voluntary insurance plans are available. Paid time off including vacation and sick begins accruing upon hire plus ten paid holidays. One paid discretionary day is available after six months of employment and paid time off for bereavement jury duty military service and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. Type: Regular Compensation Statement: The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including but not limited to education experience and training qualifications relative to the requirements of the position and funding. At the University of Kansas Medical Center a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range taking into account the combination of factors listed above. Minimum Midpoint MaximumTime Type:
Full timeRate Type:
SalaryPay Range:
$60800.00 - $91200.00
Required Experience:
Unclear Seniority
Key Skills
- Employee Evaluation
- HIPAA
- Data Collection
- HTTPS
- Physiology Knowledge
- Physio therapy
- Computer Literacy
- Patient Assessment
- Pediatrics Experience
- Home Care
- Critical Care Experience
- Patient Service Experience
About Company
The University of Kansas Medical Center (KUMC), a campus of the University of Kansas located in Kansas City, Kansas, offers educational programs and clinical training through its schools of Health Professions, Medicine, Nursing, and Graduate Studies.
