Studio Resource Coordinator

What We Do

We design implement and optimize breakthrough content production models delivering simplicity efficiencies and the connectivity and consistency of content that powers brand growth

Our flexible models combine content experience production solutions and global delivery.
We bring ideas to life in all mediums all channels and all stages of the production process. We multiply and lead with innovative technologies including real-time 3D virtual production automation and generative content.

Who We Are

Born from the leading creative and media agencies and engineered for a data-driven world we provide scaled content solutions industry-leading content development production excellence and unmatched global delivery capabilities.

You wont find a more diverse set of clients or projects. We work in every medium in every market. Youll deepen your expertise while stretching in new directionswith support.

We believe building a community that fosters growth belonging and connection is as rewarding as the work itself.
Come for the work. Stay for the people.

Job TitleStudio Resource Coordinator

DepartmentStudio Operations / Resource Management

LocationLondon (Hybrid)

Role Overview

The Studio Resource Coordinator is a mid-level operational role within theOmnicom Productionstudio supporting the effective delivery of resourcing freelance engagement and studio coordination across the business.

Working closely with Bookings Managers FinanceHROperations and Building Operations this role acts asa central pointof coordination for freelance workflows studiologistics and day-to-day operational support. Thecoordinatorplays a key role in ensuring systems approvals and communications run smoothly enabling the wider studio to focus on delivery.

This is a hands-on role suited to someone who enjoys ownership process and cross-functional collaboration within a fast-paced creative environment.

Key Responsibilities

Freelance & Resource Operations

• Own and manage all activity withinYunoJunoincluding:
• Raising booking approvals and contracts
• Approving freelancer invoices expenses and timesheets
• Managing day-to-dayYunoJunoadministration and queries
• Act as the primary point of contact for freelancer communications including:
• IR35-related queries
• Account access and onboarding support
• General freelance process guidance
• Raise andmaintainfreelancer accounts viaWorkday following the transition of this responsibility from HR to Operations
• Provide cover for Bookings Managers during periods of annual leave supporting booking requests and ensuring continuity of resourcing operations

Finance & Commercial Support

• RaisePurchase Orders (POs)in line with OmnicomProductionfinance processes
• Supportaccurateandtimelycost management by ensuring bookings contracts and approvals are raised correctly
• Liaise with Finance and Operations teams to resolve invoice approval or payment queries whererequired

Studio Facilities & Logistics Coordination

• Act as point of contact forsuite booking requests coordinatingavailabilityand managing requests
• Act as point of contact forhospitality requests ensuring smooth coordination with internal teams
• Arrangeroom bookings travel and accommodationfor teams whenrequired
• Organisecouriersand coordinatebuilding passeswith Building Operations (BOPs) as needed

Talent & Directory Management

• Maintain and updatethe internaltalent directory ensuring new freelancers and talent are accurately recorded and kept up to date

Key Skills & Experience

• Proven experience in astudio coordination resource coordination operations or production support role ideally within a creative agency environment
• Strong understanding of freelance workflows approvals and resourcing processes
• Experience using systems such asYunoJunoWorkday and finance tools (or the ability to learnquickly)
• Experience using scheduling systems such (or the ability to learn quickly)
• High attention to detail with strong organisational and time-management skills
• Confident communicator comfortable working with freelancers and senior stakeholders
• Ability to manage multiple requests and priorities in a structured and calm manner

Personal Attributes

• Proactive reliable and solutions-focused
• Comfortable taking ownership and accountability for processes
• Naturally organised with a process-driven mindset
• Collaborative and adaptable within a matrixed organisation

Growth & Development Pathway

This role offers a clear and supported progression pathway intoBookings and Resource Managementwithin Craft and the wider Omnicom network.

As experience grows the Studio Resource Coordinator will have opportunities to:

• Take on increased responsibility for booking activity and resourcing decisions
• Develop deeper commercial and utilisation awareness
• Progress intoBookings ManagerorResource Managerroles supporting larger teams and accounts
• Build long-term career development within Crafts studio and operations structure

This position is well-suited to someone looking to grow into a strategic resourcing role while gaininga strong foundationin studio operations finance processes and cross-agency collaboration.

A Quick Note on Email Safety

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We are committed to fostering an environment ripe for creativity and variety of thought and it starts with you.

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