Administrative Officer

Who We Are:

Founded in 2006 One Acre Fund equips 5.5 million smallholder farmers to make their farms more productive. Across nine countries that together are home to two-thirds of Africas farmers we provide high-quality farm supplies tree seedlings accessible credit modern agronomic training and a wide range of other agricultural services. On average this model enables any farmer to increase their income and assets on supported land by more than 35 percent while permanently improving their resilience. This is all made possible by our team of 9000 full-time staff drawn from diverse backgrounds and professions. To learn more please see our Why Work Here blog post.

The Nigeria program established in 2018 is headquartered in Minna Niger state. Were currently serving over 300000 unique farmers across the state via our inputs on credit Core program inputs on cash Retail program and have a free tree seedling distribution Agroforestry program. To learn more about our work look at our Nigeria program blog.

Specific Responsibilities

The Administrative Officer will ensure smooth office operations by managing administration supplies guest services and facility maintenance. He/She will Support staff welfare vendor coordination security and office culture initiatives.

1. Office Environment:
   

• Responsible for supervising the office cleaners and ensuring the cleanliness of all Lafia offices and Guest Houses.
  

• Ensure proper and clean management of the office area and surroundings at all times.
  

• Ensure that all OAF visitors interview candidates and new hires are treated with respect
  

• Escalate welfare issues of the office environment staff where necessary.
  

1. Office Administration
   

• Custodian of office keys (store room all the doors) Label make (if required) and store copies of all office keys.
  

• Daily office opening and closing of the office
  

• Liaise with OAF vendors to ensure smooth logistics of items purchased
  

• Receive and dispatch items from and to the OAF HQ office.
  

• Identify and onboard potential vendors for services that may be required
  

• Manage the welfare of office staff e.g. coordinating the provision of office lunch
  

• Custodian of documents related to CRO such as receipts
  

• Provide office admin support e.g printing of documents filing documents
  

• Responsible for ensuring the cleaning of the guest house all the time (cleaning duties such as dusting or mopping scrubbing and sweeping floors).
  

• Ensure proper and clean management of the guest house and surroundings at all times.
  

• Ensure basic supplies for meals and cleaning are in stock at all times.
  

• Ensure that all OAF visitors who are accommodated are looked after and treated with dignity.
  

• Ensure all facilities-related issues are escalated promptly to the facilities team for resolution.
  

• Daily manage and update hard and soft copy trackers of all the needed office supplies
  

• Make copies of hard-copy trackers when the need arises.
  

• Work with procurement and procurement systems to ensure timely procurement of needed office supplies.
  

• Liaise with the supervisor to provide updates on the office stock-in and stock-out system
  

• Ensure timely payment of office bills every month e.g. electricity internet
  

• Daily summary report of items used to report officer
  

• Timely submission of all office supply requests
  

• Weekly reconciliation report of items used pending and needed to re-stock
  

• Management of the office storeroom.
  

• Champion OAF culture by incorporating OAF values into your work
  

• Collaborate and support the event planning of all team bonding team meetings training and office engagement activities.
  

• Support booking of hotels and accommodation for guests
  

• Receive all OAF office guests with the utmost professionalism respect and politeness
  

• Respond to and support all OAF Office guests on any queries
  

• Register all OAF Office staff on the visitors registry
  

• Ensure that all OAF visitors interview candidates and new hires are well-acquainted with the
  

• organization and office environment
  

• Provide accommodation support to all internal and external OAF guests
  

• Work with OAF security staffers to ensure adherence to security SOPs and minimum standards
  

• Ensure daily attendance of all security guards at the office (am and pm)
  

Requirements

Qualifications

Across all roles these are the general qualifications we look for. For this role specifically you will have

• Skills:
  

• Google/Microsoft Office Suite
  

• Employee engagement
  

• Data analysis
  

• Confidentiality and working effectively in a fast-paced environment.
  

• Excellent organizational and communication skills.
  

• Team Management.
  

• Knowledge:
  

• Operations Management
  

• Qualification:
  

• Bachelors degree
  

• 2- 3 years of experience in Administration Facility or Office Management or similar roles.
  

• Ability to plan track and support the delivery of operational projects ensuring timelines and actions are followed through.
  

• Experience working with vendors and providing task direction to drivers office assistants and outsourced staff.
  

• Clear communication skills and ability to work effectively with cross-functional teams.
  

• Proficient in Microsoft Office Suite especially Excel. Familiar with HR digital tools and reporting systems.
  

Benefits

Compensation

• In line with the job level.
  

• One Acre Fund provides employees with a percentage of their basic salaries for housing allowance and child support.
  

• Retirement savings: OAF contributes 10% and you contribute 8% of your basic salary to your retirement savings account.
  

• One Acre Fund also provides monthly reimbursements to cover work-related costs for transport and airtime.
  

• Relocation support is not available for this position.
  

Females are strongly encouraged to apply.