C004670 Principal Assistant (NS) FRI 20 Feb
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Job Location:
The Hague - Netherlands
Monthly Salary:
Not Disclosed
Posted on:
11 hours ago
Vacancies:
1 Vacancy
Job Summary
Deadline Date: Friday 20 February 2026
Requirement: Principal Assistant
Location: The Hague NL
Full Time On-Site: No
Time On-Site: 50%
Total Scope of the request (hours): 1150
Required Start Date: 30 March 2026
End Contract Date: 31 December 2026
Required Security Clearance: NATO SECRET
Duties & Role:
Portfolio programme and project support
- Makes sure that support services are delivered effectively across portfolios and projects.
- Applies and recommends appropriate control solutions for planning scheduling and tracking project activities.
- Configures and maintains project management tools and provides clear guidance on related procedures processes and techniques.
- Offers basic advice and clarification on the development of individual project proposals.
HSMO Tasks
- Assists to maintain information registers and makes sure data is kept up to date.
- Supports users in locating saving and organizing information in line with established guidance.
- Escalates any concerns or issues with information handling to senior team members.
- Assists with straightforward data-quality activities such as correcting file names or updating metadata.
Resource Management
- Assists in the effective planning coordination and control of project resources.
- Helps to ensure that resources are allocated and monitored appropriately so that project deadlines are met.
Business administration
- Assists the team or manager in gathering and providing the information needed to support ongoing team processes.
- Helps to plan and prepare for meetings.
- Sets up and offers clear guidance on software procedures processes tools and techniques for administration and workplace productivity.
- Liaises and coordinates activities across functions.
- Updates and maintains office policies and procedures.
Additional duties for this post:
Customer-facing duties
- Providing information about the organisations services facilities or procedures.
Administrative and coordination duties
- Scheduling and confirming appointments meetings or reservations.
- Organising updating and maintaining files records and basic databases or spreadsheets.
- Preparing and internally coordinating Statements of Work (SOW) for release to agency customers.
- Contributing as needed in project delivery: review project documents site implementation change management risk & issue management etc.
- Preparing and maintaining project plans (including service now activities)
- Assisting in resource allocations
- Create maintain and administer project plans as needed on behalf of Project Managers;
- Coordinate with Resource Managers in respect to availability of resources to undertake activities on projects;
- Monitoring project performance and approving time from resources;
- Maintain project portals and document libraries;
- Report on project status;
- Performs other duties as may be required.
Requirements
Skill Knowledge & Experience:
- The candidate must have a currently active NATO SECRET security clearance
- Education: Bachelors degree in either Economics Finance Human Resources Business Administration or relevant discipline with 7 years post related experience.
Core Experience Areas:
- Portfolio/Project Support (5-7 years): Configuring MS Project/ServiceNow planning/tracking activities budget management expense tracking financial reporting project presentations
- HSMO/Information Management (5 years): SharePoint administration data quality/metadata management records handling documentation/procedure writing
- Resource Management (4 years): Resource planning/coordination onboarding personnel staffing coordination
- Business Administration (5 years): Meeting coordination cross-functional liaison policy/procedure development basic user training
- Customer-Facing Communication (8 years): Service communication appointment scheduling multi-channel customer interaction stakeholder relations
- Project Delivery Support (4-5 years): SOW preparation project planning performance monitoring risk/change management lessons learned
- Microsoft Office Automation (5 years): Advanced Excel (budget/data analysis) Word PowerPoint Outlook Teams proficiency
- English Communication (10 years): Excellent spoken/written English professional correspondence presentations
Key Soft Skills (8 years each):
- Initiative & Flexibility: Problem-solving adaptability in fast-paced environments
- Interpersonal Skills: Collaboration customer-service mindset stakeholder support
Desired Skills:
- Social media management
- Personnel onboarding
- Expense tracking/financial admin
- Presentation support
- Procedure documentation
- Training delivery
- MS Project/ServiceNow expertise
- SharePoint governance knowledge
Required Experience:
Staff IC
Key Skills
- Experience Working With Students
- Teacher Coaching
- Algebra
- Classroom Experience
- Data Collection
- Education Administration
- Special Education
- Teaching
- Administrative Experience
- Budgeting
- Cordova
- Leadership Experience
About Company
EMW provides lifecycle Systems Engineering and Technical Assistance (SETA), Engineering and Installation (E&I), Operations and Maintenance (O&M), Force Protection Technologies and Contractor Recruitment Services across the fields of Defense, Health Information Technology, Cyber Securi ... View more
