Accountant – Accounts Receivable (non-Student) & Post Grants
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Job Location:
Grand Rapids, MI - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
SUMMARY
This positionprovides ongoing accounting and financial support fornon-studentreceivableactivitiesand sponsored projectsat Calvin University. This position supports post-award grant accounting billing reconciliations and compliance while also contributing to broaderstaffreceivableaccountant responsibilities within the Financial Services Office(FSO). The role works closely with Principal Investigators (PIs) department administrators andFSO teampartners to ensureaccuratefinancial recordstimelyreporting andgrant andaudit readydocumentation.
Key Responsibilities
Grant & Sponsored Project Accounting (Post-Award)
Supportfinancial managementof sponsored project accounts from award setup through closeout
Monitor grant expenditures and budgets in Workday for accuracy completeness and compliance
Review transactions for allowability allocability and reasonablenessin accordance withUniform Guidance (2 CFR 200) sponsor requirements and University policy
Preparation and submission ofapprovedsponsor billings and financial reports
Support cost transfers budget adjustments and corrections as needed
Monitor all billinginvoicesand sponsor paymentactivities
Maintain complete andaccurategrant documentation to support internal and external audits
Assistwith review of subrecipient invoices for compliance and documentation completeness
Supporttimelygrant closeout activities including final financial reporting and reconciliations
Follow established procedures and internal controls forpost-awardand accountingactivities
Accounts Receivable/General Accounting
Invoice Management (NonstudentAccounts):
Oversee theaccurateandtimelyissuance of invoices for all nonstudent customers ensuring proper documentation pricing coding and compliance withuniversitypolicies and contractualterms.
Revenue Recording and Reconciliation:
Ensureall non-student relatedrevenue (i.e. events camps etc.) is properly recorded and reconciled in thegeneral ledger including review of supporting documentation bank deposits and account codingincludingsalestax preparation.
Accounts Receivable Reconciliations and Collections (NonstudentAccounts):
Perform monthly reconciliations of receivables and aging reportsmonitoroutstanding balances and lead collection efforts to reduce delinquencies and support cashflow.
Contribution Reconciliation (Workday and Salesforce):
Reconcile donor contributions between the general ledger and donor database investigate discrepancies and ensureaccurateand auditable revenue recognition in collaboration with advancement and finance teams.
Cash Handling and Deposits:
Oversee securecash handlingand deposit processes foruniversityrevenue provide guidance to departmentsmaintaindocumentation and support internal control and audit requirements.
Audit Support:
Assist in the preparation ofaudit workpapers for internal and external auditors asrequested.
Otheraccounting duties as assigned.
Collaboration & Service
Respond togeneralaccountingand post-grantquestions fromPIs department administrators andsupport staff offices
Work closely with Sponsored Programs PayrollDevelopment and other FSO team members
Contribute to process improvements documentation andcross trainingwithin FSO
SUPERVISORY RESPONSIBILITIES
Yes
QUALIFICATIONS To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required Qualifications
Bachelors degree in accounting finance or a related field
A minimum of3years of related experience in accounting
Strong attention to detail and ability to manage multiple priorities
Solid analytical organizational andproblem-solvingskills
Strong written and verbal communication skills
Proficiencywith Microsoft Office applications
Preferred Qualifications
CPA pursuing certification or equivalent professional experience
Experience with grant or sponsored project accounting
Experience in a higher education or nonprofit environment
Experience using Workday or a similar financial system
Experience usingSalesForceor similar marketing system
PHYSICAL DEMANDS/WORK ENVIRONMENT: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work in this position is performed within routine office conditions usually without exposure to hazardous or unpleasant conditions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Proofreading and checking documents for accuracy.
Using a keyboard to enter retrieve or transform data.
Closely examining or inspecting materials or specimens.
Closely observing monitoring devices for 2 hours or more at a time.
Work in an open office environment.
FAITH and EDUCATIONAL COMMITMENT
1. Commitment to the educational mission of Calvin as a Christian liberal arts University affiliated with the Christian Reformed Church.
2. A commitment to the Christian faith and to the integration of faith learning and student development.
DIVERSITY COMMITMENT
Demonstrated awareness and commitment to effectively establishing relationships and positive communication across multiple dimensions of diversity including but not limited to race gender physical limitations class or religious perspectives.
Key Skills
- Collection Management
- Invoicing
- Accounts Reconciliation
- Supply Management
- Data Entry
- Compliance
- Vendor Management
- Microsoft Excel
- Relationship Management
- Reconciling
- Time keeping
- Account Receivable
- Accounts Payable
- ACCA
- Deposits
About Company
Calvin University is a world-class Christian university in Grand Rapids, Michigan. Calvin ranks #1 in the Midwest among regional colleges.
