Marketing and Outreach Project Coordinator

The Marketing and Outreach Project Coordinator supports the Director of Marketing and Outreach by managing cross-functional projects across marketing and events. The role strengthens execution discipline through clear plans timelines and stakeholder follow-through. It also provides operational coverage during peak periods and team absences ensuring continuity and premium stakeholder experience.

Strategic Project Management

• Lead assigned projects from brief to delivery defining scope milestones owners dependencies and risks.
• Support the Director with clear project status updates reporting and follow-up on action items.
• Act as the central coordination point between teams and maintain visibility on departmental priorities deliverables and deadlines; proactively flag risks or bottlenecks and propose practical solutions.
• Reinforce workflows templates and best practices to support consistent delivery standards.
• Contribute to continuous improvement by identifying recurring operational gaps and recommending scalable solutions.
• Provide operational coverage during peak periods and team absences stepping in to keep priority workstreams moving.

Cross Departmental Support

• Provide hands-on support across marketing and events as needed ensuring timely delivery and consistently high-quality execution.
• Support digital marketing and campaign execution across email web paid media and content channels. Coordinate timelines approvals publishing schedules and basic QA (links tracking and form testing) during peak periods.
• Coordinate photo and video production support including briefing needs scheduling logistics asset collection version management and liaison with photographers videographers and internal teams.
• Support the production and quality control of Arabic materials including drafting reviewing and adapting content into Arabic.
• Support the team in applying brand guidelines consistently. Maintain a simple QA checklist and approval workflow to protect quality and consistency across materials.
• Support the planning and delivery of priority events when needed h speaker coordination registration tracking run-of-show). Ensure professional communications seamless logistics and timely follow-up.
• Coordinate vendors partners and internal stakeholders across the Qatar Foundation ecosystem.

Reporting & Analytics

• Prepare consolidated status updates summaries and basic reports for the Director.
• Maintain project trackers and calendars in Teams or SharePoint. Ensure key initiatives are tracked in Salesforce Campaigns with UTMs and clean data for reporting.
• Produce weekly performance snapshots and monthly insights reports including clear recommendations and actions.
• Support market scanning and competitor benchmarking to inform positioning and continuous offer improvement.
• Deliver weekly project status reports.

Qualifications :

Education and experience

• Bachelors degree in marketing Business Communications or related field. 
• 5 years of relevant experience in project management digital marketing and/or events.
• Experience in higher education or B2B environments preferred.

Skills and competencies

• Advanced proficiency in Microsoft Office (Word PowerPoint Excel).
• Experience with Salesforce (Sales Cloud and/or Marketing Cloud) HubSpot or similar CRM and marketing automation tools is preferred. Comfortable producing simple reports and dashboards.
• Fluent English and Arabic. French is an advantage. 
• Strong verbal and written communication skills as well as proofreading discipline. 
• Excellent interpersonal skills and ability to work collaboratively with diverse stakeholders.
• Ability to coordinate across multiple stakeholders and workstreams with strong attention to detail and quality. 

Ways of working

• Core hours aligned to business needs with flexibility for evenings and weekends during peak periods.
• A proactive solutions-oriented approach in a fast-paced environment.

Additional Information :

Prerequisite

Eligible candidates must be current residents of Qatar and hold a valid Qatar ID. International applications will not be considered for this role. 

Disclaimer 

This job description is only a summary of the typical functions of the job not an exhaustive or comprehensive list of all possible job responsibilities tasks and duties. The responsibilities tasks and duties of the jobholder might differ from those outlined in this job description and other duties as assigned may be part of the job.

Employment Eligibility

If selected for a job at HEC Paris in Qatar you will have to provide:

1. An original or a true copy of your Police Clearance Certificate (PCC) of your country of nationality attested by the Qatar Ministry of Foreign Affairs*; and
2. A true copy of your highest Educational Certificate attested by the Qatar Ministry of Foreign Affairs**.

*Candidates born in Qatar are exempt from providing an attested PCC. **Candidates who graduated from a university in Qatar are exempt from getting their Educational Certificate attested.

Getting your personal documents attested is a lengthy process. We encourage you to get your documents attested early in the recruitment process to reduce administrative delays upon hire. 

Remote Work :

No

Employment Type :

Full-time