Resource Centre Administrator
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Job Location:
Cape Town - South Africa
Monthly Salary:
Not Disclosed
Posted on:
13 hours ago
Vacancies:
1 Vacancy
Job Summary
Location: Cape Town
Be the backbone of an awardwinning design studio.
At SAOTA we create some of the worlds most iconic architecture and interiors. Behind every exceptional project is a finely tuned support system and our Resource Centre plays a vital role in enabling our design teams to do their best work.
We are looking for a highly organised detaildriven Resource Centre Administrator to provide highlevel administrative and information management support to the Resource Centre Coordinator and team. If you thrive on structure enjoy managing data and systems and take pride in keeping things running seamlessly this could be an exciting next step in your career.
What youll be responsible for
Resource Library Management (Physical & Digital)
Youll help maintain and grow SAOTAs Resource Library ensuring information is accurate accessible and beautifully organised.
- Capturing and maintaining data in the online SharePoint Library and Excel databases
- Adding new information researched by the Coordinator or team
- Transferring existing data from spreadsheets into the new database including Group Supplier and SubContractor lists
- Contacting suppliers to request samples and regularly update their information
- Coordinating the delivery and tracking of samples
- Supporting the library when the Coordinator or team members are unavailable
- Maintaining records bookings and movement of samples
- Printing and managing labels once samples are identified and uploaded to SharePoint
- Assisting in the SAOTA ARRCC Sample Room as required
- Allocating staff helpdesk tickets to the appropriate team members
Administrative Support
Youll also provide essential administrative support that keeps the Resource Centre operating efficiently.
- Assisting with compiling and populating reports and presentations
- Documenting minutes agendas and action lists for Resource Centre meetings
- Following up on outstanding actions and ensuring tasks are completed
- Liaising with couriers for all sample deliveries
- Supporting the team with general administrative tasks as needed
What were looking for
Essential experience & skills
- Minimum 3 years experience in an administrative role
- Exceptional accuracy and attention to detail
- Excellent written and spoken English with strong spelling grammar and proofreading skills
- High proficiency in Microsoft Office especially Excel and PowerPoint
- Ability to remain calm multitask and perform well under deadline pressure
- Strong interpersonal skills and the ability to collaborate across all levels
- Excellent organisational and timemanagement skills
- Proven ability to work independently take initiative and be proactive
- Ability to handle confidential and sensitive information with discretion
Advantageous
- Familiarity with the construction industry
- Experience with document management systems both physical and electronic
Behavioural qualities
- Flexible adaptable and solutionsoriented
- Consistently professional with a strong sense of responsibility
Why join SAOTA
- Be part of a globally recognised architecture and design practice
- Work in a collaborative highperformance environment
- Gain exposure to industryleading resources suppliers and systems
- Play a meaningful role in supporting worldclass design teams
If youre someone who finds satisfaction in precision organisation and being the person others rely on wed love to hear from you.
Apply now and become part of the team behind extraordinary design.
Required Experience:
Unclear Seniority
Key Skills
- Fmla
- ATS
- Paychex
- Microsoft Outlook
- Workers' Compensation Law
- Benefits Administration
- HRIS
- Payroll
- Employment & Labor Law
- ADP
- Administrative Experience
- Human Resources
About Company
We are offering Student Internships for South African architecture students. SAOTA offers a three-week Internship Program to prepare final-year undergraduate Architecture Students for their careers after graduation. There are a limited number of spots available, so apply today.As par ... View more
