UAPG Facilities Administrative Support Specialist

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Closing Date:

02/28/2026

Type of Position:

Administrative StrategyNo

Job Type:

Fixed Duration of Project/Grant (Fixed Term)Day Shift (United States of America)No

Institution Name:

University of Arkansas Fayetteville

Founded in 1871 the University of Arkansas is a land grant institution classified by the Carnegie Foundation among the nations top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance the state and build a better world through education research and outreach by providing transformational opportunities and skills fostering a welcoming climate and nurturing creativity discovery and the spread of new ideas and innovations.

The University of Arkansas campus is located in Fayetteville a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nations strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life.

As an employer the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health dental life and disability insurance tuition waivers for employees and their families 12 official holidays immediate leave accrual and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

If you have a disability and need assistance with the hiring process please submit a request via the Disability Accommodations OEOC University of Arkansas () : Request an Accommodation. Applicants are required to submit a request for each position of which they have applied.

For general application assistance or if you have questions about a job posting please contact Human Resources at 479.575.5351.

Department:

UAPG Administrative Staff of Job Duties:The UAPG Facilities Administrative Support Specialist helps ensure the smooth and efficient operation of UPAG facilities including HiDEC NCREPT MUSiC and MSCAD thus strengthening UAPGs reputation for excellence in research innovation and collaboration. Reporting directly to the UAPG Chief of Operations this position supports a wide range of administrative financial and compliance activities that keep facilities running seamlessly. The Specialist manages customer onboarding billing and scheduling; maintains shared databases and documentation; and assists with safety security and reporting requirements.

Regular reliable and non-disruptive attendance is an essential job function as is the ability to maintain professional collegial working relationships in a collaborative research environment.

Qualifications:

Minimum Requirements:

• Associates degree in business administration management or a related field from an accredited institution of higher education

• At least two years of administrative support experience preferably in research academic and/or technical environment

• Experience supporting financial or billing systems with basic knowledge of invoicing and receivables

• Customer service experience

• Experience with drafting professional correspondence and report

• Experience managing multiple tasks and priorities simultaneously with minimal supervision

Preferred Qualifications:

• Proficiency using the University of Arkansas Workday system

• Proficiency with implementing and/or maintaining a CRM system

• Proficiency with Microsoft Office suite and data collection and analysis

• Experience relating to financial understanding of research programs

Knowledge Skills and Abilities:

• Knowledge/familiarity of the University of Arkansas Workday system

• Knowledge/familiarity with university sponsored programs

• Knowledge/experience with data collection and analysis

• Strong interpersonal and customer service skills for engaging with internal researchers external users and industry partners

• Understanding data confidentiality requirements with an ability to handle sensitive information appropriately

Additional Information:

$43923 - $48315.25 Commensurate with Education and ExperienceCover Letter/Letter of Application List of three Professional References (name email business title) ResumeProof of Veteran StatusJason Serin Chief of Operations UA Power Group

All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

Special Instructions to Applicants:

Pre-employment Screening Requirements:

Criminal Background Check Sex Offender Registry

The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions there may also be a financial (credit) background check a Motor Vehicle Registry (MVR) check and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential non-discriminatory manner consistent with state and federal law.

The University of Arkansas seeks to attract develop and retain high quality faculty staff and administrators that consistently display practices and behaviors to advance a culture that embeds equal opportunity educational excellence and unparalleled access for all.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law including age race color national origin disability religion protected veteran status military service genetic information sex sexual orientation or pregnancy. Questions or concerns about the application of Title IX which prohibits discrimination on the basis of sex may be sent to the Universitys Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All Application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

N/A

Frequent Physical Activity:

N/A

Occasional Physical Activity:

N/A

Benefits Eligible:

Yes