Administrative Assistant
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Job Location:
Rocky River, OH - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Office Coordinator (Part-Time)
Rocky River OH
2532 hours per week Flexible schedule available based on candidate availability
Position Summary
We are seeking a dependable and highly organized Office Coordinator to oversee the daily administrative and operational functions of a professional real estate office.
This position serves as the central point of coordination for front-office operations office systems vendor
relationships and administrative processes. The ideal candidate values consistency structure and accuracy and is seeking a long-term stable role with defined responsibilities.
This is a support-focused position essential to the smooth operation of the office.
Core Responsibilities:
Front Office & Daily Operations- Serve as the first point of contact for agents clients and visitors
- Answer incoming calls and manage front-desk communication
- Coordinate conference room scheduling and shared office spaces
- Manage daily mail packages overnight shipments and mailbox updates
- Maintain and update the office roster and monthly calendar
Office Management & Supplies
- Order and maintain office kitchen and restroom supplies
- Order company folders envelopes and branded materials
- Monitor and record postage usage
- Maintain copier functionality stock paper and troubleshoot minor issues
- Ensure common areas remain organized and stocked
Administrative & Systems Coordination
- Maintain organized digital and physical records
- Assist with data entry and internal system updates
- Process earnest money receipts as needed
- Assist with minimal listing input and transaction status updates
- Coordinate new agent onboarding tasks (business cards name tags onboarding checklist)
- Organize and maintain office forms bins and transaction packets
Vendor & Facility Coordination
- Serve as liaison for building maintenance and service vendors (maintenance pest control fire equipment property management etc.)
- Provide basic IT assistance and escalate issues when necessary
Additional Duties
- Support internal office initiatives and events
- Perform other administrative responsibilities as assigned
Qualifications
- Strong organizational skills and attention to detail
- Ability to manage routine operational responsibilities independently
- Professional communication skills (written and verbal)
- Proficiency in Microsoft Office (Word Excel Outlook)
- Comfortable working in a structured support-oriented role
- Ability to prioritize and manage multiple responsibilities
- Real estate experience is helpful but not
- Part-time: Approximately 2532 hours per week
- Flexible schedule for the right candidate
- Long-term operational support role
- Consistent responsibilities in a professional office environment
Hanna Holdings Inc. affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race color religion sex national origin age veterans status or disability. The Company abides by all local state and federal laws and regulations affecting the hiring of employees.
Required Experience:
Junior IC
Key Skills
- Generator
- Accomodation
- Football
- Advertising
- Architectural Design
About Company
Real estate careers at Howard Hanna benefit from the 3rd largest network of realtors in the U.S. If you are looking for a real estate job and want to begin an exciting career as a Howard Hanna real estate agent, contact us through this page and get started in one of the most rewardin ... View more
