Customer Experience Specialist Co-op

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Job Description:

Johnson & Johnson Med Tech is recruiting for a ENG/FR Bilingual Customer Experience Specialist (CES).

The Customer Experience Specialist (CES) is owner of the customer relationship from an customer operations perspective. The incumbent has direct responsibility for delivering outstanding customer experience to an assigned portfolio of accounts within a territory. The incumbent handles both the execution of tactical processes such as customer order intake order management order follow-up and troubleshooting as well as critical initiatives using business analytics to influence customer collaboration.

The CES will also engage and collaborate with internal partners (Distribution Transportation Sales and Marketing Supply Chain) to provide resolution to customer inquiries.

This position will be located in Markham Ontario and follow a Hybrid work schedule.

Key Responsibilities:

Tactical

• Enter orders in the system for customers belonging to the regional portfolio; orders can be received via Phone Fax or email.

• Review orders for pricing product availability dating discontinued items payments terms and make any necessary adjustments.

• Respond to inquiries from internal and external customers via phone or email; inquiries may be related to back-orders order status order amendments among others.

• Ensure e-commerce orders are monitored and that any discrepancies or blocks are resolved to allow for timely processing

• Ensure that orders are processed in a timely manner; therefore the CES will be required to collaborate with Supply Planning Distribution and Transportation.

• Ensure all activities are executed according to internal Standard Operating Procedures (SOPs) Work Instructions (WI) to guarantee a compliant supply chain.

• Respond and capture service complaints according to internal procedures while ensuring customer satisfaction in a compliant fashion.

• Initiate the investigation as a result of a complaint and if applicable initiate the process to issue Credit / Debit.

• Responsible for creating and maintaining awareness with our customers of the Customer Service model offered to them.

• Provide support and coordinate with the rest of the team while other peers are out of office.

Value Add

Through the tactical operations the Customer Experience Specialist will seek to deliver value to our customers. The CES main objective is to build and maintain a strong and positive relationship with their assigned customers.

The CES actively seeks to build further collaboration with existing customers to achieve:

• An increase of the number of orders sent electronically to Johnson & Johnson

• A reduction of errors that occur for customers submitting already electronic orders

• A decrease of the number of corrective documents (Credits/Debits and Returns)

• A reduction of the cycle time of Credit / Debit issuance

• CES will act as an internal representation of the customer and will search for the optimized balance between Johnson & Jonson capabilities/controls and customer expectations

• Utilize available information and reporting to measure efficiencies within the assigned customer portfolio

Process & Projects Data and Analysis

• Function as a subject matter expert on all assigned Customer Experience processes

• Identify assess and communicate process and cost improvements opportunities to Customer Logistics management team

• Participate in projects as needed

Qualifications

Education:

• Post-secondary education or minimum of two (2) years in a customer facing role

Experience and Skills:

Required:

• Excellent command of English and French language French is dependent on customer profile

• Strong interpersonal collaboration and communication skills

• Possess a high sense of accountability and ownership

• Strong time management skills

• Strong proficiency with MS Office applications

Preferred:

• Experience with ERP systems specifically SAP is preferred.

• Experience with Salesforce or CRM is preferred

• Experience and exposure to different areas of supply chain an asset

• Experience in the Health Care industry an asset

• Analytical skills preferred

Other:

• For more information on how we support the whole health of our employees throughout their wellness career and life journey please visit .

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