District Substitute Coordinator-Temporary Position

The District Substitute Coordinator manages the substitute placement process for Plainville Public Schools. This role supports school operations by efficiently filling daily pre-planned and emergency vacancies for teachers educational support professionals (ESPs) and nursing staff. The role also requires oversight of substitutes time entry and payroll position is available from March 1 2026 through the end of the school year (approximately June 15 2026) with a potential for continued employment in the 2026-2027 school is a $25/hour to 7-10 hours per week (specific number of hours to be determined by the Substitute Coordinator and School Business Administrator). This position requires high availability during peak windows (early mornings evenings and occasional weekends) to address last-minute staffing Status: Non-ExemptReports to the School Business Administrator (coordinates and communicates with Building Principals and Office Staff).QualificationsTechnical Proficiency: Experience with Google Workspace (specifically Sheets and Drive) to manage real-time data. Familiarity with Munis or a similar payroll system is a : Proven administrative or human resources experience is beneficial as is experience within a K-12 educational : Excellent interpersonal skills; ability to remain calm and professional during time sensitive staffing : Demonstrated ability to handle sensitive personnel data and maintain strict : Must have access to high speed Internet and a home setup that allows for the ability to respond to urgent requests during evening and early morning hours (e.g. 5:30 AM 7:00 AM).Essential Duties & ResponsibilitiesDaily Operations & Placement: Collect records of daily absences from teachers ESPs and daily substitute coverage for both district schools prioritizing emergency requests to ensure every classroom is and confirm placements with building administrators and school-based support staff via email or district-approved as the primary point of contact for substitutes regarding scheduling changes or assignment Management & ComplianceMaintain a comprehensive up-to-date database of active substitutes including contact information and subject-matter/grade level all active substitutes have been properly onboarded by the central office before and document refusal of assignments or performance feedback to maintain a high-quality substitute & ReportingReview and approve weekly payroll submissions within the districts payroll system ensuring that the hours reported align with given ManagementFoster a welcoming environment for substitutes to improve retention and with administration to identify staffing gaps and assist in the recruitment of new substitutes as & Environmental DemandsRemote Work: Work is primarily performed remotely (e.g. from the Coordinators home)Requires frequent use of a computer smartphone and high-speed internet. Phone and computer will be provided by the of Work Primarily sedentary. Requires the ability to communicate via phone and text during early morning/evening hours.

Required Experience:

IC