Office Administrator
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Job Location:
Wyoming, IL - USA
Monthly Salary:
Not Disclosed
Posted on:
13 hours ago
Vacancies:
1 Vacancy
Job Summary
Description
General Admin Duties
- Greet and address any walk-in customers
- Answer and route direct incoming phone calls
- Assist with 3rd party drivers onsite
- Signs for packages
- Signs vendors and visitors in/out as needed
- Completes orders for all office supplies and janitorial supplies as well as any misc. items needed for plant
- Restock breakroom and office supplies
Production Support Duties
- Printing out work orders
- Reporting daily production
- Putting data from multiple sources together on a spreadsheet making graphs of data putting together PowerPoint presentations and other varied admin tasks.
- Responsible for confirming work orders are released correctly and any issues are resolved quickly.
- Perform scheduled inventory duties as needed.
- Will be required to work with an offsite Customer Service Representative to communicate order status send or receive documentation perform basic administrative tasks perform special admin task or troubleshoot issues.
HR Admin Duties
- Assist in conducting all new employee orientations.
- Support as needed with workers compensation administration leave of absences return with restrictions etc.
- Monitor and track vacation requests for all employees.
- Assist with annual benefits open enrollment meetings for all employees.
- Keep all employee communication boards up to date and organized including federal and state postings.
- Audit hourly attendance points for progressive discipline distribution.
- Work with HRM as needed.
- Help track and coordinate any plant celebrations such as birthdays.
- Coordinate and order lunches/dinners as needed for trainings and/or guest visits.
Accounts Payable Duties:
- Codes and enters invoices
- Completes 3 way match
- Resolves any errors with receipts (unmatched report)
- Reconciles any price difference from PO and invoice
- Maintains records for AP
- Prepares documents for controller to prepare month-end accruals (req. forms/packing slips without invoices etc.)
- Communicate payment information to vendors as requested
- Completes orders for all office supplies and janitorial supplies as well as any misc. items needed for plant
- Maintains capital files
- Checks production entered against production reported
- Signs vendors and visitors in/out as needed
- Other duties as assigned by Manager
Requirements:
- High School diploma or GED required. Associates or Bachelors degree preferred.
- Proficient in Microsoft Office Suite: Outlook WORD Excel and PowerPoint.
- Conduct oneself with highest level of professionalism at all times.
- Conflict resolution and problem-solving skills.
- Strong oral written and presentation communication skills
- Good organizational planning and follow up skills
- Ability to work in a fast-paced changing environment.
- Candidate must be a self-motivated and able to learn as they go.
- Prefer candidates with some type of order scheduling and data collection experience.
- Understanding of common employee benefits details a plus
- Bilingual English/Spanish a plus.
Physical Requirements:
- Ability to sit and stand for extended periods.
- Ability to lift up to 35lbs occasionally.
- Ability to wear all safety PPE required such as steel-toed shoes and earplugs when walking the plant floor.
- Ability to work on the plant floor in a non-climate-controlled environment. Temperatures in Spring/Summer 95&43; degrees.
Required Experience:
Unclear Seniority
Key Skills
- Office Manager Experience
- Microsoft Office
- Data Entry
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Microsoft Excel
- Filing
- Administrative Experience
- Microsoft Outlook Calendar
- Bookkeeping
About Company
Do you want to work with people who are dedicated to innovation and making the world a better place? Do you want to build a career with a company that provides opportunities for growth and development? Mauser Packaging Solutions is that company. Our mission is to help our customers ac ... View more
