Transaction Coordinator

Department Overview

Walker & Dunlop Investment Sales (WDIS) represents the nations premier multifamily owners developers and operators with the highest level of investment advisory service. Since 2003 the WDIS experts have built a reputation as a market leader in multifamily investment sales and surpassed $19B in annual sales volume in 2022. We work with institutional and private clients and we are active in seniors housing & healthcare student housing and land sales across the country.

The Impact You Will Have

This position is responsible for the administration and coordination of WDIS Multifamily listings and performing other administrative-type duties as needed.

Primary Responsibilities

• Constant communication with Manager Clients and Brokers

• Provide support to Brokers to include:

  • Set up files

  • Schedule property tours

  • Assist with due diligence monitor offers track critical dates on all deals

  • Maintain and distribute marketing logs

  • Every aspect from engagement through closing

• Maintain property reports and records

• Manage the updated for multifamily website; administer deal room/due diligence sites

• Launch all e-blasts for properties going into the market

• Manage internal reporting systems

• Preparing and coordination of detailed market material of multifamily properties to include:

  • Assist in production of marketing materials and flyers

  • Review and edit marketing materials

  • Organize logistics related to property branding including scheduling photographer printers and other third-party vendors

  • Communication with both internal and external customers

  • Offering Memorandum Due Diligence coordination

• Manage the Managing Director and Senior Vice Presidents calendars and expenses develops and maintains their filing system and provides general office support to include: phone coverage word processing and proof reading.

• Help organize complex business activities such as meetings conferences calls departmental events property tours dinners and broker events

• Process out-going mail vendor invoices and order various closing gifts/client gifts

• Database management to include: entering new contacts new properties/listings in Salesforce following up on bad addresses and RCM bounce backs (emails sent through RCM)

• Maintain call lists in Salesforce and create reports

• Manage Real Capital Markets. This includes setting up the asset creating the teaser as well as creating the list of users to receive the teaser manage approvals and update VDR documents as they become available

• Coordinate RCM and Press Releases with Marketing Quarterbacks and graphics team

• Perform other duties as assigned

• Attendance is generally required from 8:30 am 5:30 pm local time Monday through Friday

Education and Experience

• Bachelors degree (preferably in Marketing English or Journalism) or equivalent work experience required

• 1 years of administrative experience required

• Experience supporting executives in a corporate environment preferred

Knowledge Skills and Abilities

• Excellent attention to detail judgment flexibility and dependability

• Strong business sense and ability to prioritize work as well as to find solutions to various problems while prioritizing and managing deadlines

• Interest in or experience with Real Estate

• Demonstrated learning orientation

• Ability to take initiative and work independently

• High level of interpersonal skills and maturity to handle sensitive and confidential information

• Position continually requires poise tact diplomacy and initiative

• Ability to work as a part of a team while providing a strong individual contribution

• Proficiency in Microsoft Office applications including Word Excel Outlook and PowerPoint

• Familiarity with contact management systems (e.g. Outlook Salesforce and SharePoint)

• Ability to show ownership of your work take on challenges and acknowledge growth opportunities and demonstrate patience when learning new processes

• Courtesy respect and thoughtfulness in teaming with colleagues and other stakeholders

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