Administrative Specialist

Baltimore, MD - USA

Yearly Salary: $ 51580 - 79673

Posted on: 20 hours ago

Vacancies: 1 Vacancy

Job Summary

Introduction

The Maryland Department of Planning (MDP) provides guidance analysis outreach and support to ensure that all the states natural resources built environment and public assets are preserved and protected to achieve its goals for economic community and environmental vitality.

GRADE

LOCATION OF POSITION

MD Department of Planning

120 E. Baltimore Street

Suite 2000

Baltimore MD 21202

POSITION DUTIES

The main purpose of this position is to provide administrative and operational support for the diverse set of activities of the Maryland Department of Planning including the Planning Services State Data & Analysis Center and Finance/Operations divisions. This position will act in a versatile role with the ability to adapt to various needs of the units it serves.

Reliably cover for absent team members

Act as glue within the team fostering positive relationships and collaborating effectively with diverse team members and leadership

Seamlessly transition between responsibilities within units as organizational needs shift

Help setup and coordinate onsite or offsite conference logistics including room setup catering parking validation etc.

Order and maintain department office supplies

Answer the MDPs main phone number and email address routing as needed

Assist visitors to the office for meetings and facilitate other information requests

Sort and distribute mail to each unit

Coordinate the printing and distribution of legislative and district map products.

Assist the content editor for the MDP website within the SharePoint System (make updates and changes to the site as staff requests update through the intranet).

Assist with online research as needed.

Assist with submission of expense reports

Assist with coordination and scheduling of interviews

Performs other job-related duties as assigned.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience performing administrative staff clerical clerical technical or secretarial work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s).Include clear and specific information on your application regarding your qualifications.

- Two years experience managing complex databases.

- Two years experience using Microsoft PowerPoint and Microsoft Excel.

- Two years experience managing budget and financial records.

LICENSES REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operators license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing will not consider information submitted after this candidates will be ranked as Best Qualified Better Qualified or Qualified and placed on theeligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education training and experience related to the requirements of the is important that you provide complete and accurate information on your report all experience and education that is related to this position.

BENEFITS

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However if you are unable to apply onlinethe paper application and supplemental questionnaire may be submitted to:Department of Budget and Management Recruitment andExamination Division 301 W. Preston St. Baltimore MD application materials must be received in our officeby theclosing date for the recruitment. No postmarks will be accepted.

For questions regarding this recruitment please contact theDBM Recruitment andExamination Division at or MD TTY Relay Service 1-.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer Maryland is committed to recruitment retaining and promoting employees who are reflective of the States diversity.

Required Experience:

Introduction The Maryland Department of Planning (MDP) provides guidance analysis outreach and support to ensure that all the states natural resources built environment and public assets are preserved and protected to achieve its goals for economic community and environmental vitality. GRADE ...

Introduction

GRADE

LOCATION OF POSITION

MD Department of Planning

120 E. Baltimore Street

Suite 2000

Baltimore MD 21202

POSITION DUTIES

Reliably cover for absent team members

Act as glue within the team fostering positive relationships and collaborating effectively with diverse team members and leadership

Seamlessly transition between responsibilities within units as organizational needs shift

Help setup and coordinate onsite or offsite conference logistics including room setup catering parking validation etc.

Order and maintain department office supplies

Answer the MDPs main phone number and email address routing as needed

Assist visitors to the office for meetings and facilitate other information requests

Sort and distribute mail to each unit

Coordinate the printing and distribution of legislative and district map products.

Assist the content editor for the MDP website within the SharePoint System (make updates and changes to the site as staff requests update through the intranet).

Assist with online research as needed.

Assist with submission of expense reports

Assist with coordination and scheduling of interviews

Performs other job-related duties as assigned.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience performing administrative staff clerical clerical technical or secretarial work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s).Include clear and specific information on your application regarding your qualifications.

- Two years experience managing complex databases.

- Two years experience using Microsoft PowerPoint and Microsoft Excel.

- Two years experience managing budget and financial records.

LICENSES REGISTRATIONS AND CERTIFICATIONS

SELECTION PROCESS

EXAMINATION PROCESS

BENEFITS

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

For questions regarding this recruitment please contact theDBM Recruitment andExamination Division at or MD TTY Relay Service 1-.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer Maryland is committed to recruitment retaining and promoting employees who are reflective of the States diversity.

Required Experience:

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About Company

State Of Maryland

Open Maryland

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Administrative Specialist

Baltimore, MD - USA

Job Summary

Introduction

GRADE

LOCATION OF POSITION

POSITION DUTIES

MINIMUM QUALIFICATIONS

DESIRED OR PREFERRED QUALIFICATIONS

LICENSES REGISTRATIONS AND CERTIFICATIONS

SELECTION PROCESS

EXAMINATION PROCESS

BENEFITS

FURTHER INSTRUCTIONS

Introduction

GRADE

LOCATION OF POSITION

POSITION DUTIES

MINIMUM QUALIFICATIONS

DESIRED OR PREFERRED QUALIFICATIONS

LICENSES REGISTRATIONS AND CERTIFICATIONS

SELECTION PROCESS

EXAMINATION PROCESS

BENEFITS

FURTHER INSTRUCTIONS

Key Skills

About Company

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