Accounts Payable Specialist

Rockville, MD - USA

Monthly Salary: Not Disclosed

Posted on: 12 hours ago

Vacancies: 1 Vacancy

Job Summary

Position Overview

We are seeking an experienced Accounts Payable Specialist to support high-volume invoice processing and vendor management. This role is critical to maintaining accurate financial records ensuring timely payments and supporting overall compliance. This is a fast-paced heavy-volume position requiring strong attention to detail and the ability to manage multiple priorities efficiently.

Key Responsibilities

Invoice Processing & Coding

Process high-volume invoices accurately and efficiently

Code invoices to the appropriate purchase order (PO) job account and phase

Enter invoices into internal systems ensuring correct month period and account allocation

Review and resolve rejected invoices due to PO or pricing discrepancies

Coordinate approvals and process credits when necessary

Payments & Vendor Management

Prepare and execute payment runs (checks ACH wire transfers)

Reconcile vendor statements and resolve discrepancies promptly

Maintain accurate vendor records in compliance with company policies

Prepare vendor accounts for payment and ensure proper documentation

Cut checks for signature ensuring dual signatures for checks over $10000

Prepare checks for mailing including remittance documentation

Permits & Reimbursements

Process permit-related payments and record ACH or credit card transactions

Obtain required signatures and maintain copies for internal records

Coordinate timely distribution of permit checks

Manage weekly gas mileage reimbursements for field employees

Maintain and update tracking spreadsheets based on vehicle type state and fuel averages

Month-End & Audit Support

Assist with month-end close processes

Provide documentation and support for audits as needed

Qualifications

5 years of Accounts Payable experience

Experience in a high-volume AP environment required

Construction industry experience preferred but not required

Strong understanding of invoice coding job costing and PO matching

Proficiency with accounting systems and Microsoft Excel

Excellent organizational skills and attention to detail

Ability to prioritize tasks and meet deadlines in a fast-paced environment

Strong communication skills and professionalism

$63000 - $75000 a year

Required Experience:

Position OverviewWe are seeking an experienced Accounts Payable Specialist to support high-volume invoice processing and vendor management. This role is critical to maintaining accurate financial records ensuring timely payments and supporting overall compliance. This is a fast-paced heavy-volume po...