Administrative Coordinator

About Us

American Century Investments is a leading global asset manager with over 65 years of experience helping a broad base of clients achieve their financial goals. Our expertise spans global equities and fixed income multi-asset strategies ETFs and private investments.

Privately controlled and independent we focus solely on investment management. But theres an unexpected side to us too. We direct 40% of our dividends every yearover $2 billion since 2000to the Stowers Institute for Medical Research. Our ongoing financial support drives the Institutes breakthrough work and mission of defeating life-threatening diseases like cancer and Alzheimers. So the better we do for our clients the more we can do for everyone.

All 1400 of us across the globe are inspired every day by the unique difference our hard work can make in so many lives. It shows in the curiosity we bring to every initiative the deep relationships we build with our clients and the way we treat each other in the hallway. If youre excited to learn more about us we cant wait to learn more about you.

Role Summary

The role of Administrative Coordinator is to provide administrative support to the Investment Teams.

This role reports to the Administrative Manager.

This hybrid position will be based out of our Kansas City MO office.

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the U.S. without visa sponsorship now or in the future.

How You Will Make an Impact

• Receive and coordinate all incoming requests for Investment Management meetings involving broker/analyst and management as necessary create electronic invitations organize responses and follow up with brokers to accept proposed meetings. Maintain master calendar and calendars of each ACIM team member arranging schedules to accommodate multiple meetings.
• Generate a daily and weekly calendar.
• Administrator of the Company Broker database.
• Greet direct and coordinate all visitors to the Kansas City Investment Management department across three floors according to business service or delivery. Contact appropriate parties to notify them of visitor arrivals. Provide directions to visitors to assigned conference rooms and inquire as to any special assistance required. Offer refreshments to guests.
• Set up and maintain conference rooms throughout the day preparing each room for the next incoming meeting. At the end of the day ensure that each room has been restocked with supplies. Arrange timely delivery of meals in advance of breakfast/lunch meetings.
• Collaborate closely with SC/NY broker meeting coordinators to ensure optimal meeting outcomes.
• Provide general office support for the Investment Teams. Assist in organizing and prioritizing activities for the individuals supported including scheduling Broker conferences and conference calls. Respond to telephone and e-mail inquiries. Maintain address books and calendars. Develop & oversee events scheduling meal planning and all other meeting-related tasks.
• Serve as the liaison between the department and other departments including legal facilities cafeteria personnel mailroom & security.
• Connect meetings across all locations using various technology systems.
• Maintain quarterly reports summarizing the number of meetings held in our office and at conferences.
• Manage calendar phone and schedule. Maintain appointments including establishing appointment priorities and gate keeping access. This also includes making travel arrangements completing travel itineraries and expense reports.
• Play an instrumental role in the coordination planning and design of internal department events including manager meetings department meetings and other special events. This includes the coordination of senior leader meetings functions and events.
• Perform various administrative duties including ordering supplies maintaining records prioritizing mail taking immediate action on important items and providing telephone and email backup support.
• Provide back-up assistance for Investment Administrative team as needed.

What You Bring to the Team (Required)

• Bachelors degree or an equivalent combination of education and post high school work experience.
• Five or more years of administrative support experience required.
• Previous experience supporting executive level personnel preferred.
• Highly motivated self-starter with the ability to determine priorities plan organize and follow through on assignments.
• Ability to handle confidential information in a sensitive manner.
• Ability to interact confidently with individuals at all levels of the organization.
• Professional attitude and appearance.
• Accuracy and attention to detail is essential.
• Ability to work independently and as a member of the team.
• Ability to communicate clearly and concisely both verbally and in written form.
• Ability to work with a variety of computer software including Windows Word Excel PowerPoint etc.
• Demonstrated interpersonal written and verbal communication skills including grammar spelling and proofreading abilities.
• Demonstrated telephone skills with the ability to use independent judgment in handling calls.
• Demonstrates the American Century Investments Winning Behaviors: Client Focused Courageous and Accountable Collaborative Curious and Adaptable Competitively Driven.

The above statements are not intended to be a complete list of all responsibilities duties and skills required.

What We Offer

• Competitive compensation package with bonus plan
• Generous PTO and competitive benefits
• 401k with 5% company match plus annual performance-based discretionary contribution
• Tuition reimbursement formal mentorship program live and online learning

Learn more about our benefits and perks.

Employees are required to be in the office on a scheduled frequency. Adherence to this schedule is essential to fulfilling the expectations of the role.

American Century Investments is committed to complying with the Americans with Disabilities Act and all other applicable Equal Employment Opportunity laws and regulations. As such American Century strives to provide a reasonable accommodation to any qualified individual under the ADA to perform essential job functions.

We encourage people of all backgrounds to join us on our mission. If you require reasonable accommodation for any aspect of the recruitment process please send a request to All requests for accommodation will be addressed as confidentially as practicable.

American Century Investments believes all individuals are entitled to equal employment opportunity and advancement opportunities without regard to race religious creed color sex national origin ancestry physical disability mental disability medical condition genetic information marital status gender gender identity gender expression age for individuals forty years of age and older military and veteran status sexual orientation and any other basis protected by applicable federal state and local laws. ACI does not discriminate or adopt any policy that discriminates against an individual or any group of individuals on any of these bases.

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American Century Proprietary Holdings Inc. All rights reserved.