Program Analyst

PRIMARY FUNCTION:

Performs advance technical and highly complex duties related to payroll functions for both certificated and classified District personnel and assures prompt and accurate handling of all payroll matters related to workers compensation. Assists in the direction of work processes and instruction to employees in subordinate positions in Payroll Services as it relates to workers compensation leave reporting and payroll calculations.

DIRECTLY RESPONSIBLE TO:

Payroll Manager

Work Length: 8 Hours Per Day

Days Worked: 260

EXAMPLE OF DUTIES:

• Analyzes payroll operations forms records reports workflow and distribution for developing systems that are more efficient.
• Identifies problems in payroll processing of workers compensation by consultation with section heads and from examination of time reports assignments benefits deductions adjustments corrections salary delivery and reports; and makes recommendations and implements procedures for problems prevention or solution.
• Analyzes union contracts and Board of Education rules and reports as it pertains to workers compensation leave provision and other related leave provisions.
• Participates in Workers Compensation Claim file review with third party administrator.
• Ensures Education Code changes to determine effect on payroll processing and recommend changes in payroll procedures forms and records as necessary.
• Confers with data processing personnel and informs them of changes needed in processing of payroll and related data.
• Gathers and analyzes data related to payroll discrepancies; consults with employees and their representatives and personnel to resolve issues and complaints.
• Composes bulletins memoranda procedural manuals and reports for Payroll Services and District-wide distribution.
• Assists in the direction of work processes and instruction of employees engaged in maintaining payroll records and determining the correct amount of salaries deductions and benefits from the records as it pertains to workers compensation.
• Answers inquiries regarding complex payroll problems workers compensation issues and other employee leave provisions.
• Checks payroll assignments of certificated and classified employees for conformance with pertinent laws regulations rules interpretation and collective bargaining contracts as it relates to workers compensation leave and earnings.
• Investigates and resolves problems involved in Workers Compensation payment and adjustments and attorneys requests and subpoenas.
• Workers compensation liaison between Payroll Risk Management and Personnel.
• Trains new employees.
• Performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS AMONG RELATED CLASSES

A Program Analyst assists in training of office clerical employees and performs payroll duties pertaining to workers compensation.

A Program Analyst directs a clerical unit involved in payroll work including the analysis of payroll records application of certificated and classified rules and regulations extensive public contact and the correction of errors in payments deductions and benefit accruals with emphasis on workers compensation.

A Program Analyst performs duties related to the processing of payroll data that require extensive knowledge of certificated and classified rules procedures and collective bargaining contracts related to payroll and personnel assignment actions. The duties require extensive contact with District employees.

DESIRABLE QUALIFICATIONS:

Training and Experience:

Preferably any combination equivalent to: bachelors degree in accounting finance economics public administration business administration or related field. Three years of increasingly responsible experience at a technical or higher functioning level in payroll processing with responsibilities in such areas as operating payroll systems payments deductions personnel assignments workers compensation benefits and leave reporting accounting or systems analysis including two years involving the preparation of payroll or personnel assignment records and automated payroll systems. Three years of professional-level analytical or managerial experience including at least two years of experience involving financial analysis or control of District programs such as workers compensation.

Knowledge of:

• Procedures involved in payroll processing including personnel assignments time reporting deduction control payroll accounting and workers compensation benefits and leave reporting.
• Principles of organization systems and procedures
• Education Code and Board of Education rules and regulations and union contracts as they affect wages salaries fringe benefits and employee leave provisions and deductions
• Grievance procedures
• Principles of work simplification and forms design
• Training and orientation methods

Ability to:

• Perceive problems in the payroll system and develop procedures to implement changes
• Interpret rules regulations policies collective bargaining agreements and workers compensation laws
• Anticipate payroll problems develop and implement procedures for resolution
• Work effectively with all levels of District employees and employee organization representatives
• Train and supervise employees in systems and procedures implementation
• Design forms and write clear instructions
• Prepare clear concise reports correspondences and recommendations
• Make effective oral presentations
• Work collaboratively with dissatisfied individuals

License and Certificates:

• A valid California drivers license

WORKING CONDITIONS

SAMPLE ENVIRONMENT:

Office environment driving a vehicle to conduct work.

SAMPLE PHYSICAL ABILITIES:

Seeing and hearing to conduct work speaking to exchange information. Sitting for extended periods of time; reaching overhead above the shoulders and horizontally or bending a waist to retrieve and store files. Reading writing and operate computer keyboard.

SALARY

CST Salary Schedule Range 596

Board

Approved: July 11 2006

CLASS TITLE:PAYROLL ANALYST

PRIMARY FUNCTION:

Under general supervision plans and directs payroll related modifications to the Integrated Finance and Accounting System (IFAS). Coordinates and implements design improvement of payroll process. Assist with training Payroll staff on new features. Analyzes the payroll system and implements procedures to improve the efficiency of Payroll Services. Supervision may be exercised over work performed by section and other units in implementing changes in payroll procedures.

DIRECTLY RESPONSIBLE TO:

Payroll Manager

EXAMPLE OF DUTIES:

• Plans and directs activities of personnel engaged in auditing analyzing and implementing actions related to salary payments deductions or payroll accounting and records maintenance.
• Analyzes payroll operations forms records reports workflow and distribution for the purpose of developing more efficient systems.
• Acts as liaison between Payroll Services Personnel Services Technology Information Services and Bi-tech for payroll related issues.
• Identifies problems in payroll processing by consultation with section heads and from examination of time reports assignments benefits deductions adjustments and corrections salary delivery and reports preparation and makes recommendations and implements procedures for problems prevention or solution.
• Provides technical expertise regarding assigned functions; formulates and develops policies and procedures related to payroll employee leave provisions and reporting general ledger accounting retirement reporting and income tax reporting.
• Analyzes union contracts and Board of Education rules and reports and reviews major payroll and statistical reports.
• Ensures Education Code changes to determine effect on payroll processing and to recommend changes in payroll procedures forms and records as necessary.
• Confers with data processing personnel and informs them of changes needed in processing of payroll and related data.
• Gathers and analyzes data related to payroll discrepancies; consults with employees and their representatives and personnel to resolve issues and complaints.
• Analyses accounts identifies errors prepares and processes journal entries to reflect accurately the accounts activities.
• Composes bulletins memoranda procedural manuals and reports for Payroll Services and District-wide distribution.
• Provides technical support direction and training to section and unit supervisors in implementing changes.
• Develops and presents programs to provide training and information to administrators time reporters and other personnel regarding payroll procedures and problem resolution.
• Performs related duties as assigned.

QUALIFICATIONS:

Knowledge of:

• Procedures involved in payroll processing including personnel assignments time reporting deduction control and payroll accounting
• Principles of organization systems and procedures
• Education Code and Board of Education rules and regulations and union contracts as they affect wages salaries fringe benefits and deductions
• Grievance procedures
• Principles of work simplification and forms design
• Training and orientation methods
• Fundamentals of systems analysis for data processing

Ability to:

• Perceive problems in the payroll system and develop procedures to implement changes
• Interpret rules regulations policies and collective bargaining agreements
• Anticipate payroll problems and develop and implement procedures for resolution
• Work effectively with all levels of District employees and employee organization representatives
• Train and supervise employees in systems and procedures implementation
• Design forms and write clear instructions
• Prepare clear concise reports correspondences and recommendations
• Make effective oral presentations
• Work collaboratively with dissatisfied individuals

TRAINING EDUCATION AND EXPERIENCE:

Preferably any combination equivalent to: bachelors degree in accounting finance economics public administration business administration or related field and three years increasingly responsible experience at a technical or higher functioning level in payroll processing with responsibilities in such areas as operating payroll systems payments deductions personnel assignments accounting or systems analysis. Three years of professional-level analytical or managerial experience including at least two years of experience involving financial analysis or control of District programs such as workers compensation.

LICENSES:

Valid California drivers license.

WORKING CONDITIONS:

SAMPLE ENVIRONMENT:

Office environment driving a vehicle to conduct work.

SAMPLE PHYSICAL ABILITIES:

Seeing and hearing to conduct work speaking to exchange information. Sitting for extended periods of time; reaching overhead above the shoulders and horizontally or bending a waist to retrieve and store files. Reading writing and operate computer keyboard.

CST Salary Range: 596

DIABLO UNIFIED SCHOOL DISTRICT

Board Approved: July 11 2006

Required Experience:

IC