Executive Secretary
Share
Job Location:
Al Khobar - Saudi Arabia
Monthly Salary:
Not Disclosed
Posted on:
5 hours ago
Vacancies:
1 Vacancy
Job Summary
A distinguished and well-established institution in Saudi Arabia is seeking a highly capable Executive Secretary to operate within the Office of the President & CEO.
This is not a traditional administrative role. It is a strategic executive support position requiring confidence discretion strong public relations acumen and the ability to engage professionally with senior government officials board members institutional partners and high-profile stakeholders.
The Opportunity
You will serve as a trusted extension of the CEOs office ensuring seamless executive operations while maintaining a strong external presence.
You will coordinate high-level engagements manage sensitive documentation and represent the leadership office with professionalism and credibility.
This role requires someone who is:
- Calm under pressure
- Confident in senior environments
- Skilled in relationship management
- Able to build and maintain professional networks
Key Scope of Responsibility
Executive Office Leadership
- Oversee the day-to-day operation of the CEOs office
- Manage complex calendars and high-level scheduling
- Prepare executive briefs summaries and strategic materials
Stakeholder & VIP Engagement
- Act as a professional interface between leadership and external stakeholders
- Engage confidently with government entities institutional partners and senior executives
- Support protocol and official visits with professionalism
Communication & Representation
- Draft formal correspondence in Arabic and English
- Ensure clarity diplomacy and discretion in all communications
- Maintain executive-level standards in documentation and presentation
Governance & Coordination
- Coordinate board-related matters and executive documentation
- Prepare accurate minutes and leadership reports
- Ensure alignment with institutional standards and governance processes
Events & Official Engagements
- Organize high-profile meetings conferences and official engagements
- Manage executive travel and logistics with precision
Profile We Seek
- Experience supporting senior leadership board members or executive offices
- Strong exposure to public relations protocol handling or stakeholder engagement
- Exceptional Arabic and English communication skills
- High emotional intelligence and executive presence
- The networking capability of a business development professional
- Absolute discretion and integrity
This appointment aligns with national workforce development initiatives and institutional requirements.
Key Skills
- Typing
- Clerical Experience
- Microsoft Publisher
- Microsoft Word
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Transcription
- Filing
- Administrative Experience
- Word Processing
