Office Coordinator
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Job Location:
Houston, MS - USA
Monthly Salary:
Not Disclosed
Posted on:
18 hours ago
Vacancies:
1 Vacancy
Job Summary
Office Coordinator
About PROENERGY
PROENERGY is a global and vertically integrated energy transition platform. Focused exclusively on fast-start dispatchable power our company supports both energy security and renewable growth with complete turbine services project development equipment manufacturing turnkey generation facilities operations and maintenance.
Our Footprint
We are primed for the Energy Transition with permanent service locations in Missouri Texas and Argentina. Our world-class Missouri headquarters is purpose-built to meet peaking-power needs. It sits on 90 acres in Sedalia and features more than 900000 sq. ft of facilities and equipment including the only independent Level-IV aeroderivative depot in North America and a hydrogen-ready string-test facility that enables full-speed full-load testing. Our Houston Texas office is a strategic satellite positioned near our own peaking-power installations of 2.4GW in operations and late-stage construction.
Our Philosophy
We take care of our people and strive to make a positive difference for the world. We offer competitive pay excellent benefits that include Medical Dental Vision and Life/Disability Insurance at minimal cost to the employee 10 paid holidays paid time off and a 401k plan. If you are looking for a rewarding career and possess the specialized knowledge and quality-oriented problem-solving skills we encourage you to apply today.
Position Summary
The Office Coordinator serves as the primary front office representative and is responsible for managing employee and guest logistics administrative coordination and day-to-day office operations. This role ensures a professional welcoming and well-supported workplace environment by overseeing receptionist duties onsite meeting support vendor coordination and office supply management.
The Office Coordinator plays a critical role in delivering a positive employee and visitor experience while maintaining organized and efficient administrative processes.
Reports To:Director Human Resources
Work Location:6401 North Eldridge Pkwy Houston TX 77041
Position Responsibilities
Reception & Guest Experience
- Serve as the first point of contact for visitors vendors and employees.
- Greet and direct guests in a professional and courteous manner.
- Manage incoming calls and route appropriately.
- Coordinate visitor check-in procedures badges and security protocols.
- Maintain a welcoming and organized lobby and reception area.
- Maintain visitor logs in accordance with company procedures.
Employee & Guest Logistics
- Coordinate onsite meeting logistics including room scheduling setup catering orders materials preparation and post-meeting reset.
- Support town halls leadership meetings training sessions and company events.
- Assist with onboarding logistics including workspace readiness and day-one coordination.
- Maintain seating charts.
- Support employee engagement activities and internal workplace initiatives.
Administrative Coordination
- Manage incoming and outgoing mail packages and courier services.
- Order and maintain inventory of office and breakroom supplies.
- Coordinate with approved vendors for office services and ensure timely ordering and delivery.
- Track invoices related to office supplies and services and submit for processing.
- Provide general administrative support to leadership and HR as needed.
- Assist with internal communications related to office operations.
Vendor & Office Service Coordination
- Serve as the primary contact for office-related vendors (e.g. catering supplies equipment services).
- Coordinate service schedules and ensure quality and timeliness of delivery.
- Maintain organized vendor records and service documentation.
Required Qualifications
- High school diploma required; associates degree preferred.
- 3 years of experience in receptionist office coordination or administrative roles.
- Strong customer service orientation and professional presence.
- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office (Outlook Word Excel Teams).
- Ability to manage multiple priorities with attention to detail.
- Discretion in handling confidential information.
Core Competencies
- Professionalism and hospitality mindset
- Organizational discipline
- Reliability and follow-through
- Service orientation
- Attention to detail
- Proactive coordination.
It is PROENERGYs policy to provide equal opportunity in employment to all its employees and applicants for employment without regard to race color religion sex pregnancy age disability national origin marital status ancestry medical condition military status or any other characteristic protected by State or Federal law.
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
About Company
PROENERGY was founded in 2002 by President and CEO Jeff Canon. PROENERGY completed construction on its corporate office in Sedalia, Missouri in 2006. Since that time our campus has undergone multiple expansions, currently sitting on 90-acres and featuring 900,000 square feet of ...
