Director of Finance & Building Operations

Under the direction of the Chief Executive Officer the Director of Finance and Building Operations provides strategic oversight and completes day to day operations in the areas of financial management planning budgeting analysis auditing accounting controls risk managementreporting facilities management and building operations. This role ensures the financial health operational stability and facility readiness of the organization in service of BBBSTCs mission. This position will also work closely with and at times take direction from the Board of Directors and Finance Committee to lead organizational projects pertaining to finance.

As a member of the Leadership Team this role plays a pivotal part in organizational decision-making cross-departmental planning and Board engagementbringing a strategic lens to financial stewardship infrastructure investment and risk management. The Director supervises the Finance and Building Operations Coordinator and ensures that the agencys physical space systems and vendor relationships support staff productivity safety and long-term sustainability.

The candidate must demonstrate a strong work ethic integrity accountability high performance and strong attention to detail along with the ability to translate complex financial and operational information into clear guidance for leadership staff and the Board. The best candidate for this position is someone who can align themselves to our mission vision and understands non-profit financial and risk management.

Job Details

• Location: Minneapolis MN - Hybrid in-office requirement
• Hiring Salary Range: $85000 - $95000
• Hours/Day: Monday-Friday 40 hours a week
• Job Type: Full-time Exempt
• Supervisor: CEO

Essential Job Functions:

Financial Management and Oversight

• Provide strategic and day-to-day leadership of the Finance function ensuring accurate timely and compliant financial operations
• Recommend and establish benchmarks for measuring the agencys financial and operating performance
• Monitor and analyze monthly financial and operating results against budget and forecasts surfacing risks and opportunities
• Manage agency cash flow and ensure timely payments for expenses
• Coordinate financial audits and provide recommendations for procedural improvements
• Monitor trends to identify risks and opportunities across key expense categories
• Maintain strong internal controls and regularly review financial policies and procedures.
• Review current financial policies and procedures and make necessary changes in alignment with Generally Accepted Accounting Principles (GAAP)
• Work closely with development team to ensure project/grant budgets are aligned with organizations projections
• Oversee all BBBS investment portfolios and implement Finance Committee investment decisions
• Oversee revenue recognition ensuring restricted funds are appropriately recorded
• Review and maintain records of agency contracts
• Serve as back up for financial support professionals direct responsibilities including accounts payable accounts receivables and cash receipts.

Facilities & Building Operations

• Oversee facilities management including building maintenance repairs safety systems vendor contracts and physical space planning
• Procure interview and assess vendor relationships as aligned to BBBSTC mission and values
• Ensure the organizations building and physical infrastructure are welcoming clean safe functional compliant and supportive of staff and program needs and reflective of the agencys values
• Allocate resources and approve investments that maintain building safety cleanliness functionality and a positive first impression
• Manage building-related budgets capital improvements and long-term facilities planning in partnership with the CEO
• Oversee organizational risk related to physical space including insurance coverage safety protocols and emergency preparedness
• Serve as a thought partner on space utilization workplace operations and infrastructure investments

Compliance & Reporting

• Serve as the organizations primary liaison with financial auditors
• Oversee preparation of the annual audit IRS Form 990 and financial sections of the annual report.
• Manage the organizations financial risk for protecting assets including ensuring adequate insurance coverage for employees stakeholders board members clients vendors vehicles and building/physical space
• Establish and maintain professional relationships with financial institutions and related businesses as necessary
• Ensure payroll tax filings and all local state and federal reporting requirements are met on time.
• Partner with Development to ensure accurate and timely grant budgets financial reports financial gaps and compliance.
• Financial Strategy and Planning
• Provide accurate and timely information to CEO Board of Directors and Finance Committee. Attend all board meetings and finance committee meetings
• Work with CEO Board of Directors and financial committee members to establish appropriate annual long/short term financial objectives and plans that meet the needs of BBBS
• Oversight of BBBS 403b investments and ensure that carrier is properly investing funds
• Support the organizations leadership team and budget managers in the annual planning and budgeting cycle and assist them in completing their budgets
• Identify and communicate financial implications of organizational growth facilities decisions and strategic initiatives

BBBS Mission Alignment

• Maintain knowledge of community needs resources and networks
• Communicate professionally with internal and external constituents
• Work collaboratively to achieve results as specified in the strategic plan
• Promote teamwork by overseeing and participating in various teams including work groups and interdepartmental meetings
• Positively represent BBBS in the larger community
• Assist in agency-wide events and initiatives including recruitment fundraising event management and community outreach.
• Honor and respect the diversity of lived experiences fostering an inclusive and equitable environment within the organization.
• Contribute to the overall success of the agency in order to achieve the BBBS mission
• Handle data from youth families mentors or other constituents with care ensuring secure and private maintenance.

Requirements

While we have identified specific requirements for this role we acknowledge that not all candidates may possess every requirement listed. We encourage all applicants who believe they possess the necessary skills and experience to apply regardless of whether they meet each requirement to the fullest extent.

Education and Experience

• Bachelors Degree in Business Administration Finance Accounting or a related field is required.
• MBA and/or CPA highly desirable.
• At least 5 years of financial management experience preferably in a non-profit sector with multiple funding streams
• At least 3 years of experience in managing multiple funding streams in state and federal grant management
• At least 3 years of experience in an organization with a budget of at least $3 million
• Previous experience as the primary lead for financial audits

Knowledge Skills and Abilities

• Ability to anticipate accounting financial reporting and operational issues assess their implications determine their impact and develop and implement an appropriate action plan
• Solid organizational problem solving critical thinking and attention to detail skills
• Knowledge of internal control procedures to safeguard assets
• Knowledge of payroll sales and other taxes to ensure compliance
• Experience completing taxes and oversight of investment portfolios
• Ability to prepare for and facilitate effective financial meetings
• Knowledge of GAAP guidelines
• Experience with Blackbaud/Financial Edge a plus
• Knowledge of applicable laws codes and regulations.
• Excellent inter-personal skills and the ability to communicate effectively with all levels of the organization including management and board members.
• High degree of confidentiality diplomacy discretion and tact.
• Strong problem solving critical thinking skills and the ability to achieve results both individually and working with others.
• Knowledge of and ability to employ leadership skills to direct supervise and coach staff.

Physical Requirements

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers phones copy machines and filing cabinets. This role must be able to remain in a stationary position 50% of the time.

About BBBSTC

Big Brothers Big Sisters Twin Cities is the largest and oldest youth mentoring organization in the greater Twin Cities serving Hennepin Ramsey Anoka and parts of Dakota and Washington counties. Each year we match up to 2600 youth (Littles) and their families with caring adults (Bigs) who volunteer as youth mentors.

We know all youth benefit from having another caring adult in their life as they experience lifes opportunities and challenges. Together with our community we want every young person to have a mentor be affirmed in who they are and explore who they want to be.

Mission: Create and support mentoring relationships that ignite the power and promise of youth.

Values: Relationships Belonging Youth-Centered Continuous Learning & Improvement

Benefits

We care deeply about our employees and know holistic support is essential for our staff to carry out the BBBS mission. Our generous employment package includes medical dental vision and pet insurance employer-paid long-term disability insurance and life insurance Health Savings Account (HSA) or Flexible Spending Account (FSA) paid time off accrual & 13 Paid Holidays and 403(b) retirement plans with employer match.

We recognize the need for flexible scheduling and remote work. Employees are able to work with their supervisors to identify a schedule that works best for both them and the agency.

Workplace Culture

BBBSTC is an mission-centered inclusive workplace that strives to create a space where our 60 employees unique talents learning styles and lived experiences are valued. We pride ourselves on our flexible scheduling and hybrid workspace. Creating an engaging work environment is an essential part of our culture. We uphold this commitment through staff surveys stay interviews professional development and addition we hold monthly all staff meetings and gatherings and provide the opportunity to join affinity groups (BIPOC LGBTQIA and White Bodied Accountability) and agency committees (Values in Action Engagement & Connection and Building & Safety).

Our Hiring Process

Our People & Culture team is committed to a person-first centered approach to our hiring process. We believe in a respectful experience for all parties involved. Candidates can apply online at Include a cover letter and resume. For all positions our hiring process includes a Zoom screen and in-person panel interviews reference and background checks for final candidates. All staff are required to be fingerprinted through the Bureau of Criminal Apprehension (BCA) within the first week of employment.

Persons of color women members of the LGBTQ community veterans and individuals with disabilities are strongly encouraged to apply. If you require reasonable accommodation in completing this application interviewing or otherwise participating in the employee selection process please direct your inquiries to the Human Resources team at At this time we are unable to provide company sponsored visas and are only considering candidates who are eligible to work in the United States.

The above statements are not intended to encompass all functions and qualifications of the position. Rather they are intended to provide a general framework of the requirements of the position. Employees may be required to perform other functions not specifically addressed in this job description.

P.S. Please take the necessary steps to allow the BBBSTC (@) and Paylocity (@) domains so that you receive all emails related to your application process. Also please make sure to check your spam folder as emails from BBBSTC and/or Paylocity can be marked as spam.