Analyst, Administrative Assistant

Do you want your voice heard and your actions to count

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG) one of the worlds leading financial groups. Across the globe were 150000 colleagues striving to make a difference for every client organization and community we serve. We stand for our values building long-term relationships serving society and fostering shared and sustainable growth for a better world.

With a vision to be the worlds most trusted financial group its part of our culture to put people first listen to new and diverse ideas and collaborate toward greater innovation speed and agility. This means investing in talent technologies and tools that empower you to own your career.

Join MUFG where being inspired is expected and making a meaningful impact is rewarded.

Overview of the Department/Section

MUS(EU) is the European Union investment banking entity of MUFG and operates in close partnership with its direct parent MUS(EMEA) the UK investment banking subsidiary of MUFG and MUFG Bank to provide financial intermediation between corporate and institutional clients and the market. MUS(EU) is active throughout the European capital markets focusing on debt equity derivatives and structured products. Paris Branch acts as a sales function and introducer rather than a booking location.

Main Purpose of the Role

As part of the administrative team in MUS(EU) Paris this role encompasses numerous functions primarily expense and invoice processing as well as assisting with the many operational aspects of the office.

• Support to Paris staff with travel and expenses processing.
• Support on various operational aspects of the Paris office.

Key Responsibilities

Paris staff support:

• Manage staff expense processing for approximately 40
• Process gift and hospitality reporting
• Assist with booking staff travel and hotels
• Act as back up for the Executive Assistant in supporting the Head of the Branch in her absence (diary & meeting management travel etc)

Operational aspects of the Paris office:

• Processing of invoices for Paris office
• On-boarding of new joiners
• Assistance with vendor management process: on-boarding and maintaining supplier list for the office.
• Maintenance of kitchen and stationary supplies for the office

Skills and Experience

Level of education: BTS/bachelor degree. Minimum 1 year experience in an apprenticeship or full time role

Personal Requirements

• Good communication skills
• A proactive motivated approach.
• The ability to operate with urgency and prioritize work accordingly
• Good decision making skills the ability to demonstrate sound judgement
• A structured and logical approach to work
• Strong problem solving skills
• Excellent attention to detail and accuracy
• Numerical skills
• English language (written and spoken)

We are open to considering flexible working requests in line with organisational requirements.

MUFG is committed to embracing diversity and building an inclusive culture where all employees are valued respected and their opinions count. We support the principles of equality diversity and inclusion in recruitment and employment and oppose all forms of discrimination on the grounds of age sex gender sexual orientation disability pregnancy and maternity race gender reassignment religion or belief and marriage or civil partnership.

We make our recruitment decisions in a non-discriminatory manner in accordance with our commitment to identifying the right skills for the right role and our obligations under the law.