Job Description Summary

Job Description

OPEN TO CURRENT PIMA COUNTY EMPLOYEES ONLY

Job Type: Classified

Job Classification: 5519 - Contract Coordinator I

Salary Grade:11

Pay Range

Hiring Range: $54891 - $65873 Annually

Pay Range: $54891 - $76856 Annually

Range Explanation:

• Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors including your skills qualifications experience education licenses training and internal equity.

• Pay Range is the entire compensation range for the position.

The Contract Coordinator I develops reviews analyzes evaluates negotiates and monitors Pima County contracts. Incumbents within this classification are responsible for assisting in the administration and coordination of contracts and agreements for public service programs and initiatives. This position supports the procurement process monitors contract compliance and facilitates communication between stakeholders to ensure effective delivery of contracted services. The Contract Coordinator I classification differs from the Contract Coordinator II due to the complexity of projects and level of responsibility assigned

Essential Functions:

As defined under the Americans with Disabilities Act this classification may include any of the following tasks knowledge skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the departments need and will be communicated to the applicant or incumbent by the supervisor.

• Assists in the procurement process for public service contracts including drafting requests for proposals (RFPs) evaluating bids and recommending contract awards;

• Coordinates contract negotiations between the organization and vendors ensuring terms and conditions align with program objectives and regulatory requirements;

• Monitors contract performance and compliance with contractual obligations timelines and deliverables;

• Maintains accurate and up-to-date records of contract documents amendments and correspondence;

• Facilitates communication and collaboration between internal departments external vendors and stakeholders involved in contract implementation;

• Assists in resolving issues and disputes related to contract interpretation scope changes and performance discrepancies;

• Prepares reports and presentations summarizing contract status performance metrics and outcomes for management review;

• Supports the development and implementation of contract management policies procedures and best practices;

• Provides guidance and assistance to program staff on contract-related matters ensuring adherence to procurement policies and regulatory requirements;

• Collaborates with finance and accounting departments to ensure accurate invoicing payment processing and budget reconciliation for contracted services.

Minimum Qualifications:

Bachelors degree from an accredited college or university in public or business administration supply chain management or a closely-related field as determined by the department head at the time of recruitment AND one year of experience administering developing evaluating and/or writing contracts.

(Relevant experience and/or education from an accredited college or university may be substituted.)

OR:

One year with Pima County in a Contract Specialist position.

Qualifying education and experience must be clearly documented in the Education and Work Experience sections of the application. Do not substitute a resume for your application or write see resume on your application.

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies specifically addressing the required and preferred qualifications.):

• Minimum two (2) years of experience monitoring contracts related to vehicle acquisitions repair and maintenance services fuel programs and parts procurement to ensure cost efficiency and compliance.

• Minimum two (2) years of experience developing and implementing contracts.

• Minimum one (1) year of experience providing administrative support in performing duties involving the processing of personnel/human resources documentation.

• Minimum one (1) year of experience working with fleet management automated information systems including data entry and reporting.

Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human may berequiredas part of the selection process.

Supplemental Information:

Licenses and Certificates:Valid driver license isrequiredat time of application.ValidAZdriver license isrequiredat time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review todetermineapplicants suitability tooperatecounty vehiclesin accordance withPima County administrative procedures. Failure to obtain andmaintainthe required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services review and approval of the candidates driving record.

Special Notice Items: The Countyrequirespre-employment background checks. Successful candidates will receive a post-offer pre-employment background screening to include verification of work history education and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.

Physical/Sensory Requirements:Physical and sensory abilities will bedeterminedby position.

Working Conditions:Working conditions will bedeterminedby the position.

EEO Information:Pima County Government is an Equal Employment Opportunity employer.We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practiceson the basis ofrace color religion national origin age disability gender sexual orientation kinship political interest or any other characteristic protected by law.