Payroll Specialist

Disclaimer: Please be advised that the most accurate and up-to-date information about our open rolesincluding job descriptions compensation and benefitscan only be guaranteed on our official job board. For the latest listings and details please visit: US ON OUR MISSION TO BECOME THE #1 RETAIL TRADING PLATFORM IN THE WORLD

Welcome to the dynamic world of NinjaTrader! As an industry-leading trading platform and futures broker were empowering traders to take control of their financial destiny. How do we do it We provide cutting-edge products and services that enhance the trading journey. Whether a seasoned pro or just starting out NinjaTrader equips traders with award-winning software and brokerage services to navigate the worlds leading financial markets with confidence.

Our growth story is nothing short of exhilarating. Since 2003 NinjaTrader has been dedicated to understanding and supporting traders on their journey toward trading triumph. Through those efforts our user base has grown to over 2 million users and we have become the number one rated futures brokerage worldwide.

But were not stopping there. Were constantly evolving pushing boundaries and modernizing the futures industry. Our commitment to innovation means users will always have access to dynamic tools real-time support and a community of like-minded traders.

So why work at NinjaTrader Here youre not just part of a team; youre part of a movement. We empower employees to reach new heights in their careers by providing a dynamic culture focused on social connection professional development and employee recognition initiatives. Sounds too good to be trueTake it from our employees.

Join us as we redefine whats possible in trading advocate for our customers and continue our journey toward becoming the worlds top retail-focused trading platform in the world.

What youll do:

As the Payroll Specialist you will be responsible for preparing and processing company payrolls accurately and on time. This role is responsible for new employee set-up and terminations within our HRIS and ongoing maintenance of employee records. Additionally the Payroll Specialist supports the HR Operations Manager in the development implementation and maintenance of payroll policies procedures and related documentation.

In this role you will:

• Independently manage bi-weekly semi-monthly and off-cycle payrolls
• Stay current with federal state and local payroll regulations and legislation and ensure compliance
• Review and verify timecard entries and work closely with Team Leads to resolve discrepancies
• Address and resolve employee inquiries regarding paychecks and payroll reporting escalating issues as needed
• Manage payroll email inbox in a timely manner
• Manage payroll tax registrations and updates across multiple states (state withholding SUI and state/local paid family leave programs)
• Manage payroll tax issue resolution with our payroll provider
• Assist employees with tax form inquiries (W-4 state/local)
• Respond to unemployment claims
• Ensure all data within HRIS is accurate at all times
• Accurately onboard and terminate employees within the HRIS system
• Collect new hire I-9s and manage E-Verify compliance within the companys HRIS
• Verify completion and collection of all required employment forms upon hire
• Ensure timely enrollment of new hires in benefits programs by their effective date
• Provide data and reporting to support the broader People team
• Administer COBRA offerings and enrollments through Optum
• Manage workers compensation data and reporting
• Support the organizations audit process by providing data and documentation
• Support the HR Operations Manager in ad hoc projects within the organization
• Maintain strict confidentiality of sensitive employee information

What youll need:

• 3 years of hands-on payroll experience
• Strong knowledge of payroll regulations and multi-state tax requirements
• Experience with ADP Workforce Now preferred
• Advanced proficiency in Microsoft Excel and other Microsoft Office tools
• Excellent attention to detail
• Confident communicator able to translate complex items into easy-to-understand language for employees

Compensation:

The salary range for this role will be $65000.00 - $85000.00 addition this position will also receive an annual target bonus of 6%. Bonus pay at NinjaTrader is based on individual performance (50%) as well as company/team performance (50%).

Salary and bonus earnings are only two components of the total compensation package offered by NinjaTrader. NinjaTrader offers a 401K plan through ADP under which the company will match up to 3.5% of employee contributions. Annual paid time off allowance accrues at a rate of 18 days per year (some positions may qualify for more) plus seven paid holidays.

Location:

This role is based in Chicago IL. We are not open to remote candidates for this role

Hybrid:

For Chicago-based employees we follow a hybrid work schedule: In-office Tuesday through Thursday with remote work on Mondays and addition to these weekly remote days we offer:

• 20 additional flex remote days annually
• 5 Company Wide Office-Optional weeks tied to major holidays

Our Core Benefits Include:

• Generous PTO
• 7 Paid Holidays Annually 5 Conditional Holidays Annually
• 1 Service Day Annually
• 401k with 3.5% Company Match
• Paid Parental Bonding Leave
• Health Vision Dental Coverage
• Life and Disability Insurance Covered 100% by NinjaTrader

We are committed to equal employment opportunity regardless of race color ancestry religion sex national origin sexual orientation age citizenship marital status disability gender gender identity or expression or veteran status. We are proud to be an equal opportunity workplace.