Senior Administrator Mayor's Office

Salt Lake CountyA career with a purpose in the community you love!

Salt Lake County invites you to explore our exciting career opportunities. We seek highly enthusiastic individuals to enrich our County with your experience and talent. If you enjoy working in a team environment that is committed to changing the lives of its community please keep reading.

What it is like to work here:

At Salt Lake County our culture is woven into all aspects of our work and our employees lives from the way we treat each other to the way we support the community. To promote and foster a fun and healthy work environment we appreciate employees through great benefits a healthy work life balance and room to grow and develop.

Surround yourself with:

Peers who are motivated to make a difference in the lives of those we serve. We serve Salt Lake County and envision a safe and beautiful place for all to live work and have fun. Salt Lake County is about connecting people and championing our community. Community is more than a our heart and service that bring us together.

We encourage a work life balance:

Working for Salt Lake County is more than just a paycheck. A career with /Salt Lake County includes several benefits and perks. We support our employees with 12 Holidays and paid leave as approved by the agency Elected Official(s).

Additional Benefits include:

• Retirement options for hybrid pension/401(k) or 401(k) only with a 10% contribution
• Medical coverage including a 100% county paid premium option-Dental and Vision coverage including coverage for adult designees
• Health Savings account with a county contribution up to $1200/year Flexible Spending Account
• 100% county-paid Long-Term Disability and Short-Term Disability option
• Professional Development including professional membership fees paid
• Plus: Onsite medical clinic and gym; hospital insurance pet insurance auto and home insurance and discounts at County facilities.

For Benefits information Click HERE

To estimate how much your pay and benefits could be worth use our Total Rewards Estimator

JOB SUMMARY

The senior administrator serves as a trusted strategic partner to high-level county officials providing executive level administrative leadership portfolio coordination and advisory support. This role oversees the coordination and execution of priorities within the officials portfolio manages complex executive schedules and advises on critical issues and projects. This position requires exceptional judgement discretion and the ability to operate effectively in a fast-paced environment.

RECOMMENDED QUALIFICATIONS

Bachelors degree from an accredited college or university in Business Administration Political Science or other closely related field; OR an equivalent combination of related education and experience.

ESSENTIAL FUNCTIONS

• Act as a trusted advisor to senior officials providing strategic insights on operational policy and organizational matters across a diversified portfolio.
• Manage and optimize high-priority calendars and schedules for senior executives ensuring alignment with organizational priorities. Prepare agendas briefing materials and follow-up documentation to support efficient decision making.
• Serve as the key point of contact and liaison across the officials portfolio and between other internal/external stakeholders while exercising sound judgement and discretion. Operational hub for all things related to the portfolio.
• Support the development and implementation of policies related to the executives portfolio. Conduct research and analysis as needed to inform policy decisions. Communicate policies clearly and consistently across relevant teams and areas.
• Anticipate emerging issues and proactively brief officials with relevant context and recommended courses of action.
• Coordinate and support the execution of a wide array of special projects within the portfolio and the Mayors Office.
• Lead internal project management workflows. Assess and improve processes to enhance efficiency and consistent delivery of outcomes.
• Actively supports the Mayors Chief of Staff and Executive Operations Manager as directed on special projects events and administrative policy and processes.

KNOWLEDGE SKILLS AND ABILITIES (KSA)

Knowledge of:

• Executive-level operations communications and organizational decision-making processes.
• County government policies procedures and compliance requirements.
• Project management principles and tools (i.e. Trello Microsoft Office Suite SmartSheet etc.)
• Administrative best practices and workflows related to scheduling purchasing staff and project coordination and other operational functions.

Skills and Abilities to:

• Exercise sound judgment discretion and professionalism when handling confidential and sensitive information.
• Conduct strong analytical research with the ability to synthesize information into clear briefings and recommendations for high-level officials.
• Manage complex projects and systems ensuring timely delivery and desired outcomes.
• Maintain strong interpersonal and relationship management skills enabling effective collaboration among senior leaders staff and internal and external stakeholders.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

Work duties are typically performed in a general office setting.

IMPORTANT INFORMATION REGARDING THIS POSITION

This is an appointed at-will position without tenure and is exempt from the career service system.