Operations Coordinator

Lake Charles, LA - USA

Monthly Salary: Not Disclosed

Posted on: 23 hours ago

Vacancies: 1 Vacancy

Department:

Academic Affairs

Job Summary

Position/Application Information

McNeese State University is seeking applicants to fill the vacancy for the position of Operations Coordinator in the Department of William J. Doré Sr. School of Graduate Studies. This is a full-time 12month unclassified position. The appointment is available immediately.

Position Number: U99129

SALARY:$30000

DEADLINE:Review of applications will begin immediately and will continue until the position is filled.

APPLICATION PROCESS AND MATERIALS: For the application process applicantsmustcomplete an electronic application and upload required documents listed below to ensure full consideration:

Letter of Application
Resume
Three References (Include: name phone number and email address)
Unofficial Transcripts for all degrees earned

*Only completed application packets including all items listed above will be reviewed.

All job offers are contingent upon the successful result of a criminal background check and receipt of official transcripts if applicable.

To applyfor this vacancy click on theAPPLYbutton at the top of advertisement to complete the electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. *Required application materials will not be accepted after the deadline if applicable. Applications may be rejected if incomplete.

QUESTIONS REGARDING THIS POSITION MAY BE DIRECTED TO THE CHAIR:

Eddie Lyons at

Kim Dronett HR Analyst/Recruitment: or

Position Duties/Responsibilities

The Operations Coordinator supports the Executive Director of the Doré School of Graduate Studies and the Director of the Office of Research and Sponsored Programs. The coordinator plays a pivotal role in the successful operation of the office by providing advanced administrative organizational and operational support. Manage the office calendar ensuring the efficient scheduling of meetings appointments and departmental activities:

Works with all University units to ensure compliance with all Graduate School policies and procedures.
Update and review all relevant Graduate School policies to ensure clarity and compliance.
Have an advanced knowledge of the formatting requirements of theses and be able to review theses from all departments for correct format.
Manage theses through the ProQuest software.
Communicate with students and faculty regarding thesis edits.
Host workshops for students and faculty about the thesis process.
Assist the Executive Director of the Graduate School with the administrative duties of the Graduate School.
Assist the Executive Director of the Graduate School with administrative duties related to relevant committees.
- Graduate Council HSIRB IACUC
Knowledgeable of the HSIRB and grant software Mentor.
Coordinate the McNeese Alumni Association Undergraduate Research Symposium/Research Week.
Create/implement workshops as needed to disseminate knowledge to the campus community.
Coordinate/assist in recruitment efforts regarding Graduate School.
- Graduate School Forum Grad Fest virtual recruiting
Manage all graduate faculty applications.
Be aware of all Graduate School deadlines and ensure all University units abide by deadlines.
Assist the Director of Grants Development and Compliance with the administrative duties of the Office of Research and Sponsored Programs.
Process travel reimbursements and related expense reports in a timely manner and ensure compliance with university travel policies.
Manage office inventory including tracking assets maintaining records and coordinating surplus or replacement needs.
Manage reservations for events ensuring efficient use of facilities and adherence to university policies.
Facilitate student travel to the UL Academic Summit.
Communicate with program coordinators department heads and deans as needed.
Knowledgeable of Banner systems including Argos.

Required/Preferred Qualifications

Required:

Bachelors Degree

Preferred:

Masters degree
Excellent written verbal and interpersonal communication skills
Exceptional organizational problem-solving and multitasking abilities attention to detail and professionalism

General University information

McNeese State University located in Lake Charles Louisiana is a public university and a member of the University of Louisiana System. Under Louisiana law applications and all supporting materials will become public record. All applicants are expected to submit complete and accurate materials as specified in the position announcement. A background check and an English Proficiency assessment (Faculty Only) will be conducted on selected finalists. We comply with Louisiana Revised Statute 49:1001 et seq and State of Louisiana Executive Order 98-38 which provides for drug testing of employees appointees prospective employees and prospective appointees. Prospective employees and employees are informed if a drug test is required.

McNeese State University is an AA/EEO/ADA employer committed to excellence through diversity and a SAME agency (State as a Model Employer for People with Disabilities) for the State of Louisiana.

Persons needing reasonable accommodations as provided by the Americans with Disabilities Act should contact the ADA Coordinator Krisshunn Youngblood Office of Campus Compliance and Civility at or.

The Immigration Reform and Control Act of 1986 requires McNeese State University to inform applicants that the University can employ only U.S. citizens and aliens lawfully authorized to work in the U.S. Each new employee is required to present documentation verifying his/her identity and right to accept employment. McNeese participates in E-Verify.

Louisiana Revised Statute 42:31-Eligibility requirements for certain unclassified employees-requires any person hired or employed in an unclassified position whose annual salary or rate of compensation is equal to or exceeds one hundred thousand dollars provide proof to his public employer that he has been issued a Louisiana drivers license and that all vehicles registered in his name are registered in Louisiana within thirty days of being hired or employed at such salary.

Transcripts from Foreign Universities: Prospective faculty submitting transcripts from foreign universities or schools must have the coursework evaluated for equivalency to United States-accredited coursework by a University-approved agency. The prospective faculty member is responsible for the cost of the evaluation. McNeese typically accepts evaluations by World Education Services () or Educational Credential Evaluators Inc..

Required Experience:

Position/Application InformationMcNeese State University is seeking applicants to fill the vacancy for the position of Operations Coordinator in the Department of William J. Doré Sr. School of Graduate Studies. This is a full-time 12month unclassified position. The appointment is available immediate...