Editorial Assistant, Vanity Fair Italy
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Job Summary
Job Description
Location:
Milano MIThe Role
Vanity Fair Italy is seeking an enthusiastic Editorial Assistant. As part of the Editorial team based in Milan this role will work along with the Managing European Editor to ensure the success of projects involving the Editorial Team and specifically the European Editorial Director & Editor in Chief of the brand. The role requires excellent organisational skills high attention to detail and the ability to work efficiently under tight deadlines in a fast paced environment.
Primary Activities
Coordination with press offices and external partners for travel arrangements events
Conducting archival research to support editorial activities and preparation for interviews
Management and distribution of editorial content including coordination of syndicated articles and sending article copies to clients partners and suppliers
Creation maintenance and distribution of mailing lists for editorial institutional and event-related communications
Management of the EiCrs agenda and email inbox including scheduling daily reminders and coordination of appointments
Organization of travel and business trips for the EiC and the Editorial team including bookings on-site logistics during events festivals and interviews and management of short-term accommodation contracts when required
Handling of accreditations for the EiC and the editorial team for events festivals and industry gatherings maintaining relationships with event organizers
Administrative support activities including preparation and submission of expense reports and general operational support to senior management
Primary Skills & Qualifications
2 years of proven experience in Executive or Personal Assistance roles with strong organizational and time-management skills and the ability to handle multiple priorities simultaneously
Professional working fluency in Italian and English written and spoken. Fluency in French and Spanish will be considered as a plus
Excellent communication and interpersonal skills with the ability to interact professionally with senior management press offices clients and external partners
High level of discretion and reliability in handling confidential information and sensitive matters related to the Director and the organization
Strong attention to detail and problem-solving skills particularly in managing travel logistics event coordination and administrative tasks
Good knowledge of digital tools and office software (Gmail Google Workspace Suite expense reporting systems) as well as the ability to conduct efficient archival and online research
Passion for the Editorial and Fashion industry
What happens next
If you are interested in this opportunity please apply below and we will review your application as soon as possible. You can update your resume or upload a cover letter at any time by accessing your candidate profile.
Condé Nast is an equal opportunity employer. We evaluate qualified applicants without regard to race color religion sex sexual orientation gender identity national origin disability veteran status age familial status and other legally protected characteristics.
Required Experience:
Junior IC
Key Skills
- Proofreading
- Fact check
- Content Management Systems
- Chicago Manual of Style
- Copy Editing
- Qualitative Research Interviewing
- Journalism
- Copywriting
- Creative Writing
- Wordpress
- Blogging
- Writing Skills
About Company
Als exklusivstes Medienunternehmen der Welt zählt Condé Nast weltweit bekannte Marken wie VOGUE, GLAMOUR, GQ und AD Architectural Digest zum Portfolio.
