Administrative Assistant

Job Summary:

The Administrative Assistant provides direct administrative and operational support to a government sponsor ensuring daily office functions task coordination and travel processes are executed accurately and efficiently. This role requires prior experience supporting government programs an active Secret clearance and hands-on experience using the Defense Travel System (DTS). The individual will serve as a trusted administrative resource supporting mission priorities while maintaining compliance with government procedures and security requirements.

Job Functions:

Provide administrative support to government sponsors and program staff including calendar management correspondence meeting coordination and task tracking

Prepare review and manage travel authorizations vouchers and related documentation using Defense Travel System (DTS)

Coordinate travel logistics in accordance with DoD and agency policies

Draft and format official correspondence briefings reports and meeting materials

Maintain accurate records files and administrative documentation in compliance with government standards

Interface professionally with government stakeholders contractors and external partners

Assist with scheduling classified and unclassified meetings ensuring appropriate security protocols are followed

Track action items and deadlines to support sponsor requirements and program deliverables

Perform other administrative duties as assigned in support of mission execution

Qualifications and Education:

Active Secret security clearance (must be current at time of hire)

Prior experience providing administrative support to a government sponsor or DoD program

Demonstrated hands-on experience using Defense Travel System (DTS)

Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment

Proficiency with Microsoft Office Suite (Outlook Word Excel PowerPoint)

Excellent written and verbal communication skills

High level of attention to detail and discretion when handling sensitive information

Position may require work in both classified and unclassified environments

Professional demeanor and strict adherence to security and confidentiality requirements are mandatory

Physical Requirements:

While performing the duties of this job the employee routinely is required to learn and apply new information and/or skills. Must be able to interpret data information and documents.

This is largely a sedentary role; this role routinely uses standard office equipment such as computers phones photocopiers filing cabinets and fax machines.

Benefits:

Compass Systems Inc. is a profitable growing company offering excellent salaries and benefits. We are proud to be an Equal Opportunity Employer and demonstrate our commitment to our employees by offering a competitive and valuable rewards program including:

401(k) and 401k Matching

Medical Vision Rx Dental coverage

Paid Time off

Professional Development

Wellness Programs

Flexible Work Arrangements

Short and Long-term disability life insurance and recruitment incentives.

Compass Systems Inc. is an Equal Opportunity Employer including disability and veteran status. Use of any external recruitment or job placement agency is based upon its compliance with our commitment to equal opportunity.