The New Installations (NI) & Modernizations (MOD) Coordinator is responsible for managing and continuously improving support and coordination services for all NI and MOD projects from award through to close out. This will involve detailed administrative work ensuring NI & MOD best demonstrated practices (BDP) are adhered to and customer some instances construction site visitations may be required in conjunction with NI & MOD department representatives.

Administration

• Assist the New Installations & Modernizations team in all aspects of their jobs including processing project documentation dealing with suppliers field requests and customer requests
• Prepare required documentation for New Installations & Modernizations turn-over
• Prepare and send project documents correspondence and manuals as required
• Attend construction meetings prepare and distribute minutes
• Ensure project billings are current and accurate

• Assist with collections
• Maintain technical and ISO databases
• Filing and other administrative duties

Process Management

• Support the bid and quotation process
• Monitor and update SAP and Project Planner to ensure all major project milestone dates are met
• Assist with coordinating and receiving material in warehouse as well as coordinating shipping and deliveries to sites
• Assist with project cost control through the preparation issuance and processing of contract change orders and the review ofsupplier invoices and construction crew time tickets to ensure accuracy and coding to proper accounts
• Assist with maintaining project milestones by assisting Sales with the approvals process
• Plan monitor and control AHJ process to meet code compliance
• Electronic posting of SAIS documentation to database

Customer Orientation

• Communicate with customers both internal and external including general contractors and other trades
• Assist with turn-over to customers

• Post Secondary Education in Business Construction Management or Engineering prefered and/or related experience
• Technical proficiency and/or construction experience
• Proficient in MS Office
• Communication: Excellent verbal and written communication skills
• Organization: Possess excellent organization skills with the ability to balance high volume of activities and changing priorities
• Problem Solving: Information seeking and achievement orientation ability to solve problems both independently and collaboratively
• Teamwork: Ability to interact with all levels and foster a teamwork relationship