PT Administrative Support DSC, Mailroom

Job Posting # SS04426

The Williamsport Area School District is accepting applications for a Part Time Administrative Support position. This clerical position is based at theDistrict Service Center Mailroom; subject to the determination of the Superintendent. This is a 5 hour 245 day position and is subject to the minimum requirements listed on the Job Description and Job Specific Assignments below which include but are not limited to a high school diploma or G.E.D. equivalent. Must have a valid PA Drivers License and willingness to drive his/her personal vehicle to the US Post Office daily. Qualifications for this position shall be based upon applicable verified work experience verified educational/training/credentials applicable testing results and the Districts defined qualifications for the position. Must complete a Basic Office Skills assessment and obtain a score of 70% or better. A job-specific skills assessment may be required. Qualifications for this position are defined solely by the District including an employees work attendance disciplinary history credentials and other job specific qualifications. Wages are as determined by the current collective bargaining unit agreement. EOE.

All applications must be submitted electronically for consideration. Click on the link on this page to apply current employees of the W.A.S.D. should complete an INTERNAL application. Please email for assistance or with questions.

Applications deadline is February 24 2026

JOB DESCRIPTION ADMINISTRATIVE SUPPORT

Basic Functions:

This is a specialized secretarial/clerical position which includes the primary responsibility of performing operational and administrative office duties on behalf of and in support of the building or office administrator. This position requires considerable personal initiative and judgment in completing assignments. The individual must effectively communicate and interact with students parents staff and community members.

Education & Experience:

High school diploma or above required.

Documented experience as an office secretary to include computer experience using Microsoft Office and standard office equipment.

Knowledge Skills & Abilities:

This position requires the ability to relate to students parents school personnel and community representatives. Knowledge of English spelling punctuation and math required. Considerable knowledge of modern office practices procedures and equipment ability to understand and follow oral and written instruction effectively communicate necessary information to others and compose effective and accurate correspondence. The ability to receive a passing score on both Basic Office Skills and Data Entry Alpha Numeric assessments is required. Knowledge of Microsoft Office and Outlook is required. Must have the ability to learn new software products required to perform job functions. Knowledge and the ability to assemble and organize data/information maintain complex files and records work independently and assess various situations and make the appropriate decisions.

Authority & Responsibilities: (E) Designates Essential Functions

1. Serves as secretary to the building/department administrator(s) and liaison with other building/District staff student parents and community. (E)
2. Prepares composes and assembles materials as instructed. Collects and compiles statistical financial or other information in an organized manner. (E)
3. Inputs information into computer files updates information and generates reports as necessary. (E)
4. Provides information about District policies rules and regulations and/or directs individuals to the appropriate District personnel. (E)
5. Communicates effectively (orally and in writing) with administrators staff students and the public. (E)
6. Reviews and checks documents for completeness accuracy and conformity with applicable rules regulations and procedural requirements. (E)
7. Acts as a receptionist professionally answers the telephone takes messages as necessary and/or refers calls or visitors to the appropriate personnel. (E)
8. Schedules meetings appointments and makes other arrangements for administrators as necessary.
9. Receives/directs mail and identifies matters in order of priority. (E)
10. Operates office equipment including but not limited to fax machine copiers computers telephones intercom systems etc. (E)
11. Performs functions related to budget preparation requests for payments purchasing and work orders as directed by administrator(s). (E)
12. May be required to perform functions related to scheduling substitute staff by utilizing the Aesop system. (E)
13. Maintains confidentiality of all business related information. (E)
14. Performs other related functions as directed by the building/department administrator(s).

Physical Requirements:

*See Below for Specific Job Requirements.

Auditory and Visual Requirements:

Within normal ranges with or without correction.

Equipment Used:

Office equipment such as computers fax machines telephones copiers etc.

Job-Specific Assignments:

1. Reports to the Director of Human Resources.
2. Maintains confidentiality of all office information.
3. Demonstrates excellent customer relations skills in person on the telephone and in electric media communications. Position requires constant external communications with vendors to schedule mail equipment repairs.
4. Demonstrates the ability to work effectively with office staff and share responsibilities to meet office needs.
5. Maintains a professional demeanor in a stressful environment.
6. Demonstrates the ability to work effectively under pressure.
7. Performs multiple tasks accurately and on time.
8. Demonstrates good organizational skills.
9. Has a functional understanding of school systems including building levels and leadership roles.
10. Demonstrates the ability to readily learn and adapt to new software programs including SafeKids Gateway and other assigned programs for logging and/or monitoring purposes only.
11. Utilizes MS Excel and MS Word with proficiency.
12. Utilizes Mailroom Postage Machine(s) Rizzos and Copiers with proficiency and able to provide general troubleshooting.
13. Ability to move throughout the building (all floors).
14. Able to exert in excess of 50 pounds of force occasionally and/or in excess of 20 pounds of force constantly to move objects.
15. Must have a valid PA drivers license and willingness to drive his/her personal vehicle to the US Post Office daily to drop off district mail.

This job assignment is not an exhaustive list of all responsibilities skills tasks requirements efforts or working conditions associated with this position. While this job assignment is intended to be an accurate reflection of the current position management reserves the right to modify essential functions of the job or to require that additional or different tasks be performed when circumstances change (i.e. emergencies changes in personnel workload rush jobs or technical developments).