Protocol Coordinator (0097075T)

Title: Protocol Coordinator (0097075T)
Position Number:T
Hiring Unit: RES & DEAN OF GRAD DIV CANCER CT HI CANCER CT HI
Location: Honolulu Kakaako Hawaii
Date Posted: February 12 2026
Closing Date: February 23 2026 at 11:59 P.M.
Band: B
Salary: salary schedules and placement information
Additional Salary Information: PBB minimum $5654/month
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Temporary

Duties and Responsibilities:

1. *Provide programmatic and logistical coordination for clinical research approval and monitoring at the University of Hawaii Cancer Center and the Cancer Network Sites.
2. *Tracks and facilitates a portfolio of protocols through each process step (Institutional Review Board IRB Regulatory Affairs Compliance RAC Data Safety Monitoring Board DSMB Office of Protocol Services).
3. *Facilitate initial and ongoing clinical trial activation and implementation process with partners (i.e. pharmaceutical company diagnostic company biotech company and federal agency etc.) and scientific and coordinate feasibility review by applicable stakeholders according to intuitional procedures.
4. *Responsible for maintaining electronic tracking of all active clinical trials. Ensure timely activation of new clinical trials.
5. *Conduct annual monitoring of protocol accrual with Protocol Review and Monitoring Committee (PRMC) and coordinate with investigators to obtain a plan to increase accrual.
6. *Maintain complete records of the protocol at various stages of the review process including new protocol submissions amendments and continuing reviews.
7. *Monitor and document the protocol review process in alignment with NIH/NCI guidelines.
8. *Assist clinical investigators in preparing clinical research protocols including writing and formatting protocol documents and consent forms. Ensure adherence to protocol requirements and reports and documents deviations as appropriate.
9. *Maintain and distribute study protocols to inform oncology practitioners of protocols available for patient enrollment. Provide input on new studies and study continuation.
10. *Assists in reviewing feasibility of externally and internally developed trials by communicating with clinical research staff affiliated oncology practitioners and patient advocates.
11. *Attend UHCC clinical/administrative meetings and tumor boards at local hospitals. Complete feasibility forms and PowerPoint slides for UHCC meetings as needed. Work with regulatory team to develop patient consents.
12. *May mentor and train Clinical Research Associates (CRA) and other research support staff; Prepare and attend the Patient Advocacy Committee (PAC) meeting.
13. *Participate in education instruction and professional development as necessary to maintain job-related skills and competencies. Provide education and training for research support staff on clinical trial activation and implementation. Complete continuing medical education courses as deemed relevant and attends meetings and conferences as appropriate.
14. Performs other duties as assigned.

*Denotes Essential Functions

Minimum Qualifications:

1. Possession of a baccalaureate degree in a science health business administration or related field and three (3) years of progressively responsible professional experience with basic or clinical research or health care; or equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities indicated.
2. Considerable working knowledge of principles practice and techniques in the area of CTMS (preferably OnCore) Electronic Medical Records (EMRs) Internet functioning PCs and Microsoft Office Suite as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts principles and methodologies.
3. Considerable working knowledge and understanding of applicable Federal and State laws rules and regulations and theories and systems associated with knowledge of Health Insurance Portability and Accountability Act (HIPAA) compliance.
4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective innovative and timely manner.
5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing verbally and by preparation of reports and other materials.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team leaders and members and individuals.
7. Demonstrated ability to operate a personal computer apply work processing software and other microsoft applications like excel powerpoint etc.
8. If applicable for supervisory work demonstrated ability to lead subordinates manage work priorities and projects and manage employee relations.

Supplemental Minimum Qualifications:

1. General Medicine/Oncology and research knowledge.

Desirable Qualifications:

1. Masters Degree is preferred.
2. Experience in protocol coordination training mentoring and resource allocation.
3. Experience in Clinical Trials Management System (CTMS) and/or equivalent relational database.

To Apply: Click on the Apply button on the top right corner of the screen and attach the required documents. Applicants must submit 1) cover letter indicating how you satisfy the minimum and desirable qualifications 2) resume 3) names and contact information of three (3) professional references and 4) official transcripts (OR original documentation from the institution confirming degree OR copy of U.S. board certification). Copy of transcript is acceptable in place of U.S. board certification for evaluation purposes but original is required upon hire. Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services Inc. verifying the degree equivalency to that of an accredited institution within the USA will be required before date of hire. Expense of the evaluation shall be borne by the applicant (Note: Only complete applications will be considered.)

NOTE: If you have not applied for a position before using NEOGOV you will need to create an account.

Inquiries:

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link: