Recruiting Specialist Part Time
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1 Vacancy
Job Summary
At Qualtrics we create software the worlds best brands use to deliver exceptional frontline experiences build high-performing teams and design products people love. But we are more than a platformwe are the creators and stewards of the Experience Management category serving over 18K clients globally. Building a category takes grit determination and a disdain for conventionbut most of all it requires close-knit high-functioning teams with an unwavering dedication to serving our customers.
When you join one of our teams youll be part of a nimble group thats empowered to set aggressive goals and move fast to achieve them. Strategic risks are encouraged and complex problems are solved together by passing the mic and iterating until the best solution comes to light. You wont have to look to find growth opportunitiesready or not theyll find you. From retail to government to healthcare were on a mission to bring humanity connection and empathy back to business. Join over 5000 people across the globe who think thats work worth doing.
When you join one of our teams youll be part of a nimble group thats empowered to set aggressive goals and move fast to achieve them. Strategic risks are encouraged and complex problems are solved together by passing the mic and iterating until the best solution comes to light. You wont have to look to find growth opportunitiesready or not theyll find you. From retail to government to healthcare were on a mission to bring humanity connection and empathy back to business. Join over 5000 people across the globe who think thats work worth doing.
Recruiting Specialist - Part Time
Why We Have This Role
The Talent Acquisition team at Qualtrics is looking for a Part Time Recruiting Specialist (20 hrs/week in our Provo Utah office) to own the logistics that keep interviews running smoothly. This is a great opportunity for someone interested in a future career in Recruiting/Talent global team of recruiting specialists ensure candidates interviewers and recruiters have a seamless professional experience from first contact through final scheduling. Youll partner closely with recruiters and hiring teams to reduce friction in the hiring process so the company can hire the right people faster.
How Youll Find Success
- Expertly manage calendars and interview schedules across time zones and multiple stakeholders.
- Communicate clearly and promptly with candidates and interviewers to create an exceptional candidate experience.
- Solve last-minute scheduling conflicts calmly and creatively maintaining continuity for candidates and hiring teams.
- Anticipate recruiter needs and align on priorities processes and escalation paths.
- Track and document scheduling activity and feedback to continually improve processes.
- Work with a bias for action take on straightforward recruiting tasks (e.g. candidate follow-ups requisition tracking) to help the team meet goals.
- Demonstrate transparency: own mistakes ask for help when needed and keep partners informed.
How Youll Grow
- Deepen your operational expertise in full-cycle recruiting logistics and global interview coordination.
- Build strong recruiter and hiring manager partnerships evolving into a trusted scheduling partner and process advisor.
- Gain exposure to different hiring functions and tools (ATS calendar automation interview platforms) preparing you for expanded recruiting or talent operations roles.
- Develop problem-solving and stakeholder-management skills that scale into senior coordination or recruiting positions.
Things Youll Do
- Work 20 hrs/week from Qualtrics headquarters in Provo Utah.
- Ensure a world-class candidate experience: Maintain timely professional communication from interview invitation through confirmation and follow-up so candidates feel respected and informed.
- Deliver flawless interview logistics: Coordinate end-to-end scheduling across interviewers time zones and interview formats (virtual onsite mixed) to minimize delays and gaps.
- Resolve scheduling blockers: Quickly manage reschedules interviewer changes and travel or technical complications with calm solutions-oriented action that keeps hiring on track.
- Support recruiter priorities: Partner with recruiters to align on scheduling strategy critical roles and escalation rules to optimize time-to-hire.
- Improve processes and documentation: Track scheduling metrics capture common failure points and recommend improvements that increase team efficiency.
- Assist with recruiting tasks: Help with candidate outreach status updates in the ATS and basic sourcing or screening tasks when needed to reduce recruiter overhead.
What Were Looking For On Your Resume
- This is a great opportunity for a student pursuing a degree in HR or similar.
- 0-1 year of experience in administrative recruiting or coordination roles.
- Demonstrated organizational skills: managing multiple calendars priorities and details with accuracy.
- Strong written and verbal communication skills with a customer-obsessed mindset.
- Calm solutions-focused approach to last-minute changes and ambiguous situations.
- A track record of taking initiative and working well within a team.
What You Should Know About This Team
- We move fast and value people who are scrappy youll be given autonomy and expected to find solutions.
- Were customer-obsessed about candidate experience and measure success by how candidates and hiring teams feel after each interaction.
- We operate as one team: recruiters coordinators and hiring managers collaborate closely and share ownership of outcomes.
- Youll get mentorship from experienced recruiters and exposure to hiring across functions and regions.
Our Teams Favorite Perks and Benefits
- Clear expectations for performance and progression pathways.
- Lunch catered everyday
- Gardens area where you can work outside take a walk or play with your dog
- Soft serve ice cream - served all day
The Qualtrics Hybrid Work Model: Our hybrid work model is elegantly simple: we all gather in the office three days a week; Mondays and Thursdays plus one day selected by your organizational leader. These purposeful in-person days in thoughtfully designed offices help us do our best work and harness the power of collaboration and innovation. For the rest of the week work where you want owning the integration of work and life. #onsite
Qualtrics is an equal opportunity employer meaning that all qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability status as a protected veteran or any other protected characteristic.
Applicants in the United States of America have rights under Federal Employment Laws:Family & Medical Leave Act Equal Opportunity Employment Employee Polygraph Protection Act
Qualtrics is committed to the inclusion of all qualified individuals. As part of this commitment Qualtrics will ensure that persons with disabilities are provided with reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process to perform essential job functions and/or to receive other benefits and privileges of employment please let your Qualtrics contact/recruiter know.
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Required Experience:
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Key Skills
- Bidding
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- Corporate Recruitment
- Android Development
About Company
The Qualtrics Platform and our specialized AI uncovers insights, prioritizes actions, and empowers everyone to improve customer & employee experiences.
