Regional Exceptional Student Services Coordinator

The Regional Exceptional Student Services (ESS) Coordinator serves as a critical systems-level partner responsible for strengthening compliance instructional quality and operational excellence across an assigned region of schools. This role provides targeted training technicalassistance live coaching and program validation to ensure students with disabilities receive a freeappropriate publiceducation (FAPE) in alignment with South Carolina requirements and Vertex Education standards.

Functioning as an operational liaison the Regional ESS Coordinator builds capacity in site-based ESS teams general education teachers health office personnel and school administrators. The position leads ongoing professional learning; models best practices in specially designed instruction; and supports teams in data collection lesson planning classroom management and implementation of high-leverage practices. Regular campus visits includeobservinginstruction providing actionable feedback modeling techniques and engaging educators in reflective problem-solving to improve outcomes for students with disabilities.

The role also ensures systematic compliance byvalidatingspecial education and Section 504 documentation timelines session tracking MTSS components and health-related procedures. TheCoordinatorcollaborates with Vertex Specialists to conduct medication audits and tomonitoremergency readiness sensory screenings and campus-based health protocols.Additionalresponsibilities include mentoring new special education staff supporting Level 2 and Level 3 meetingsidentifyingoperational needs and communicating insights to ESS leadership to refine programs and processes.

In partnership with campus teams and the Vertex ESS department the Regional ESS Coordinator advances high-quality instructional programming reinforces consistent adherence to policy and procedure and supports the continuous development of campus teams to ensure effective legally compliant student-centered ESS services across the region.

ESSENTIAL FUNCTIONS:

Note:The essential functions below describe the general requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or most of the primaryaccountabilitieslisted below. Specific tasks responsibilities or competencies may be documented in the incumbents performanceobjectivesas outlined by the incumbents immediate supervisor or manager.

Program Oversight & Campus Support:

• Consult and collaborate with all members of the Vertex ESS Department to ensure alignment with regional and campus-based ESS practices.

• Buildproficiencyin South Carolina ESS regulations to serve as a knowledgeable point of contact for campus teams and ESS staff.

• Identifystrengthsand needs of each assigned campus ESS department and provide strategies to improve operational functioning.

• Attend Level 2 and Level 3 meetings to support campus teams and ensureaccurateunderstanding and application of ESS expectations.

• Provide operational insights and recommendations for programmatic refinements to Vertex Education supervisors.

Compliance Monitoring & Documentation Management:

• Conduct scheduled campus visits tovalidatespecial education and Section 504 compliance including evaluation timelines IEP timelines session tracking MTSS documentation and alignment with state requirements.

• Collaborate with Specialists to verify compliance indicators for Section 504 and Student Health Services.

• Maintainaccurateand organized special education records including required uploads and documentation checks.

• Monitor trends missing documents and compliance issues and communicate regularly with the compliance team.

Specially Designed Instruction Coaching Training & Staff Development:

• Provide responsive training and ongoing professional development to strengthen foundational skills in specially designed and general education instruction.

• Observe live instruction during campus visits model high-leverage instructional practices and provide targeted feedback to improve educator performance.

• Engage staff in reflective problem-solving and critical thinking to support effective instructional design and delivery.

• Mentor new special education hires to ensure understanding of Vertex ESS policies procedures expectations and best practices.

• Offer ongoing technicalassistance supporting educators with questions and guidance related to service delivery and instructional implementation.

Health Services Oversight & School Safety Protocols:

• Conduct health office observations to ensure operational practices align with district policies andidentifyopportunities for improvement.

• Validate compliance with required health procedures including:

• Medication counts and medication storage practices

• Completeness of student health action plans and medication consent forms.

• Monthly AED maintenance checks and required documentation

• Completion of required sensory screenings for special education Section 504 and general education students.

• Review campus substitute binders to ensure inclusion of required health-related materials aligned with district policy.

Additional Responsibilities:

• Ensure campuses have necessary materials knowledge and staff to provideappropriate servicesto students with disabilities.

• Perform other related duties as required by the supervisor.

SUPERVISORY AND MANAGERIAL RESPONSIBILITY:

• N/A

KNOWLEDGE SKILLS & ABILITIES:

Education Licensure or Certification:

• Mastersdegree or higher in a field pertinent to the education of students with disabilities preferably in special education.

• South Carolina Department of Educationcertification in special education school psychology speech pathology ora relatedfield.

Work Experience or Related Experience:

• 3 years of experience in Special Education service provision.

• Ability to articulate knowledge and impart professional judgment in a clear and comprehensible manner.

• Neutrality is used when communicating with campus staff; decisions are made using data and guidance.

• Effective oral and written communication skills.

• Immaculate organizational and time management skills.

• Exhibitappropriate professionalconduct in all professional situations.

• Enjoys engaging in collaborative relationships and working withina strong teamdynamic.

• Possess honesty integrity and a willingness to uphold the ethical standards of the professions embedded within special education teams.

• Engage in active listening and ask questions when information is not understood.

• Open tonew ideasand understands the importance of engaging in professional development.

• Ability tomaintaincomposure and remain neutral while completing responsibilities.

• Feedback and constructive criticismareused to fuel future behaviors thatpromotestaff performance as well as their own performance.

BACKGROUND CHECKS:

• The incumbent in this position willbe requiredto pass a criminal history background check.

• Must be able toobtain and hold a valid IVP Level One Fingerprint Clearance Card at all times.

PHYSICAL AND TRAVEL REQUIREMENTS / WORK ENVIRONMENT:

• Travel between campuses isup to 80% of the time.

• ValidSouth Carolinadrivers license.

• This position requires the need to lift objects (up to 25 pounds) on occasion.

• This position may require sitting forlong periodsat times talking on the phone standing kneelingstoopingandlong periodsof concentration.

• Local and in-state travel.