Legal Secretary Global Finance

A Global Finance legal secretary assists lawyers and other legal personnel with regard to document production and various administrative details; coordinates and maintains effective office procedures and efficient work flow; follows policies and procedures set by the Firm; establishes and maintains harmonious working relationships with all personnel clients vendors and guests of the Firm.

• Types formats edits and finalizes documents including correspondence memoranda purchase and sale agreements accordance with the Firms document formatting standards using a PC with a word processing package and other Firm software.
• Organizes clerical functions and work flow.
• Enters proofreads for accuracy and posts lawyers time diaries on a daily basis (as received from assignments).
• Coordinates travel arrangements including air hotel and car for lawyers and clients. Processes lawyers travel expenses.
• Proofreads all documents correspondence etc. to ensure accuracy of copy grammar punctuation and syntax. Checks to ensure accuracy of jobs sent to duplicating service.
• Receives screens and transmits telephone calls conference calls and messages to lawyers clients and staff.
• Promptly processes incoming and outgoing mail and distributes upon receipt.
• Coordinates conferences meetings and appointments for lawyers and clients. Schedules conference rooms and food service.
• Maintains the calendar of meetings and business trips for assignments. Apprises assigned lawyers of their schedules in advance of their commitments.
• Coordinates the prompt production processing and delivery of assignments work products through Reprographics i.e. duplicating messenger and telecommunication services.
• Coordinates client billing with billing services as needed.
• Obtains information from library services and makes copies as requested.
• Maintains a safe and unobstructed work area including a neat and well-organized desk. Demonstrates safe work practices.
• Maintains all client files on a daily basis in accordance with standards set by Records Management Center. Maintains other files as needed.
• Performs a variety of secretarial functions including processing new client/matters and expense reports preparing notebooks and exhibits etc.
• Performs other work related duties as assigned or as judgment or necessity dictates.

To perform this job successfully an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge skill and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation please email (current employees should contact Human Resources).

Education and/or Experience:

Required:

• Minimum 3 years of related work experience
• Thorough working knowledge of Microsoft Word legal terminology and formats (legal documents).

Preferred:

• Law Firm Experience
• Bachelors degree
• Ability to type 50-60 wpm

Other Skills and Abilities:

The following will also be required of the successful candidate:

• Strong organizational skills
• Strong attention to detail
• Good judgment
• Strong interpersonal communication skills
• Strong analytical and problem-solving skills
• Able to work harmoniously and effectively with others
• Able to preserve confidentiality and exercise discretion
• Able to work under pressure
• Able to manage multiple projects with competing deadlines and priorities

Sidley Austin LLP is an Equal Opportunity Employer.

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