Administrative Specialist

Title: Driver Training Administrative Specialist

State Role Title:Admin and Office Spec III

Hiring Range: $43050 -$49507

Pay Band: 3

Agency: Department of Motor Vehicles

Location: DMV Headquarters Richmond VA

Agency Website:

Recruitment Type: State Employee Only - E

Job Duties

The Virginia Department of Motor Vehicles (DMV) is seeking an Administrative Specialist. The Driver Training Administrative Specialist provides direct administrative operational and program support to the Deputy Director of the Driver Training Division. This position plays a key role in supporting agency programs related to driver training regulatory oversight compliance activities policy implementation leadership communications and associated audits and reviews. The incumbent performs a variety of complex administrative duties requiring discretion independent judgment and knowledge of state agency procedures.

The Driver Training Division is responsible for the oversight and regulation of driver training schools driver improvement programs and commercial driver licensing (CDL) programs to ensure compliance with state and federal requirements and promote safe driving practices across the Commonwealth.

The Virginia Department of Motor Vehicles (DMV) headquartered in Richmond Virginia serves approximately 6.2 million licensed drivers and ID card holders with over 8.4 million registered additionDMVserves many businesses including dealers fuel tax customers rental companies driving schools other state agencies local governments and non-profit upon five fundamental core values: Trustworthiness Respect Accountability Integrity and Teamwork (TRAIT). We dont just talk about our core values. We live them!

Minimum Qualifications

Experience providing comprehensive administrative support to senior leadership including managing calendars scheduling meetings coordinating appointments and tracking multiple assignments and deadlines
Administrative experience to include preparing formatting proofreading and distributing professional correspondence memoranda reports and presentations with accuracy and attention to grammatical formatting and content standards
Experience coordinating logistics for meetings events trainings and site visits including preparing agendas and materials arranging facilities and managing participant coordination
Skilled in using Microsoft Office applications (Word Excel PowerPoint Outlook) to create documents manage spreadsheets prepare presentations and coordinate communications
Ability to compile information data and documentation from multiple sources into organized formats for leadership review and decision-making
Ability to exercise independent judgment and discretion when handling sensitive or confidential information in accordance with established confidentiality requirements
Ability to communicate effectively both verbally and in writing with individuals at all organizational levels including leadership staff external stakeholders and the public

Additional Considerations

Experience working in a Virginia state agency or other government environment
Experience supporting regulatory compliance or audit-related functions
Familiarity with DMV operations driver training programs or commercial driver licensing (CDL) programs

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

Selected candidate(s) will need to complete the I-9 Employment Eligibility Verification Form. DMV participates in E-Verify.

All applicants for employment must consent to a driver history and criminal background check. A fingerprint-based criminal history check will be required on selected applicant(s).

Submission of an online application is required. DMV does not accept applications resumes cover letters any other format. When applying for jobs please ensure your online application or resume is complete with duties and skills associated with your work experience as well as years of experience in order to properly assess your skills in the screening process. Candidates are evaluated based on information provided in the application materials. Missing information cannot be assumed.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disability Act. Contact for assistance.
Minorities individuals with disabilities Veterans and people with National Service experience are encouraged to apply. EEO/AA/TT

Contact Information

Name: DMV Employment

Phone:

Email:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.