Coordinator, Office of the CEO

New York City, NY - USA

Monthly Salary: $ 70000 - 85000

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

ABOUT PROJECT HEALTHY MINDS

Project Healthy Minds is a mental health tech nonprofit pioneering a first-of-its-kind digital marketplace to make finding mental health care as easy as booking a flight or restaurant reservation. We work at the intersection of technology culture philanthropy policy and media to address one of the most urgent social challenges of our time: the growing mental health crisis.

To do this we partner with influential leaders across business entertainment science medicine and public policy and are backed by an active and engaged Board of Directors and Advisory Council. We believe the worlds most complex challenges require interdisciplinary teams thoughtful strategy and strong execution.

ABOUT THE ROLE

IN THE WORDS OF OUR FOUNDER & CEO:

Over the last decade Ive had the good fortune to get to work with extraordinary teams and incredibly talented people the kind of people who inspire and push you to become a better version of yourself. Whether it was in the Obama White House at the National Economic Council or at BlackRock in the Vice Chairman or Global CMOs office I have always worked in the front office working first as the young staffer then as the Chief of Staff for high-powered talented impactful leaders.

What I learned from all of those experiences is that when a leader finds the right right-hand they are an unstoppable force of nature together. Thats who I am looking for in this role someone who works hard and will get into the trenches with me someone who has high EQ and is good at working with all of the different types of stakeholders that I interface with (from CEOs of big public companies to founders of startups that have become household names to celebrities to clinicians to my colleagues at work to external partners to the people we serve) someone who is smart and able to connect the dots across all of our work someone who is incredibly organized and detail-oriented to help me run the Office of the CEO someone who has a knack at anticipating needs and what will happen next and someone who is just a joy to work with every day. Essentially I am looking for a partner-in-crime as we build and scale Project Healthy Minds.

Beyond all of the normal reasons for why you should work with me and our team what I hope this role offers to you is a few things:

I think youll learn and grow at a faster pace than any other role youve had in the past learning about building a startup learning about harnessing technology to solve a massive social problem learning about the media and entertainment industry and how deep partnerships are built and nurtured learning about how to partner with scientists and clinicians to translate the best of the medical world into technology products that can make a difference in peoples lives building a vibrant community of leaders and philanthropists who all support a non-profit learning how to drive public policy change by working with stakeholders in the policy world and learning about how make mental health the next big issue for CEOs and corporations.

I think itll be deeply meaningful and purposeful work you will be at the epicenter of pioneering a new model for what a non-profit can look like how it can operate like a tech company and the kind of impact it can have in the world.

I think itll be the ride of a lifetime getting to work with some of the most talented genuinely interesting and fun colleagues Ive ever had the pleasure to work with in my career.

WHAT WERE LOOKING FOR:

The Coordinator Office of the CEO supports the Founder & CEO and the Associate in the Office of the CEO in running the Office of the CEO. This role serves as the CEOs left arm providing dynamic support across research strategy project management communications and operations.

This role sits at the center of the companys decision-making engine and the Coordinator plays a central role in preparing briefings driving strategic projects managing information flow working with colleagues across the Project Healthy Minds team and with external stakeholders and serving as a representative of the CEO in both internal and external contexts. This role requires strong judgment discretion and the ability to operate across a wide range of stakeholders including the Board of Directors Advisory Council major donors senior leaders and external partners.

The role is intentionally structured as a training ground for future leadership positions within the Office of the CEO and/or other areas of the organization offering exposure to strategic decision-making cross-functional collaboration and executive-level processes.

HOW YOULL CONTRIBUTE:

Strategic Projects

Take the lead on special projects that are often cross-functional high-visibility and deeply strategic to the growth of Project Healthy Minds

Translate early-stage or abstract direction into clear structured high-quality outputs driving execution through executive-ready decks briefs and materials in partnership with the Founder & CEO and the Associate Office of the CEO

Manage project timelines trackers and deliverables to ensure work moves forward on schedule

Proactively flag risks gaps dependencies and open questions to maintain momentum and quality

Research Briefing & Materials Development

Conduct targeted research in support of Office of the CEO priorities including (1) background research for meetings with senior leaders partners donors and external stakeholders (2) stakeholder and organization mapping to inform engagement strategy and (3) synthesis of inputs from internal teams into a cohesive point of view

Prepare briefing materials and meeting prep in partnership with the Associate Office of the CEO including (1) concise meeting briefs and pre-reads (2) relevant background context and key talking points and (3) summaries of risks open questions and recommended next steps

Build substantive first drafts of Office of the CEO materials such as (1) decks one-pagers and written summaries for internal and external meetings (2) draft correspondence on behalf of the CEO and (3)initial frameworks and structures that can be refined through strategic review

Board Committee & CEO Readiness

Drive cross-functional readiness for Board and Committee meetings ensuring teams are aligned materials are complete and deliverables meet executive-level standards

Coordinate inputs deadlines and materials in partnership with the Associate Office of the CEO

Package CEO-ready and Board-ready materials in a clear organized and timely manner

Maintain version control and documentation to support efficient review and decision-making

Office of the CEO Operations

Manage scheduling calendars and coordination in support of the Office of the CEO

Prepare agendas capture meeting notes and track follow-ups

Triage and route internal and external requests appropriately

Support travel planning expense processing and office logistics as needed

Maintain Office of the CEO systems trackers and documentation to ensure continuity and visibility

Growth & Development

The Coordinator Office of the CEO role is designed as a foundational front-office role offering hands-on exposure to (1) strategic projects and executive-level work (2) cross-functional leadership and decision-making and (3) Board and senior leadership processes

With strong performance this role can evolve into expanded responsibility within the Office of the CEO (including progression to Associate-level roles) or into leadership positions across other areas of Project Healthy Minds.

ABOUT YOU

OUR IDEAL CANDIDATE IS:

A proactive self-starter You are a fast learner have high EQ have an uncanny ability to anticipate what is needed and you dont wait for someone else to ask you to do something; you beat everyone else to getting it done.

A lifetime learner You identify as a critical thinker and deep listener. Youre eager to ask questions research new topics and apply learnings skillfully.

Detail-oriented When it comes to your work you are hyper-organized with keen attention to detail.

An operations guru You love creating efficient processes building new ways of working and ensuring that teams are working in as effective and efficient a manner as possible.

A multitasker You are a strong project manager who can move back and forth between different projects while prioritizing effectively.

A thoughtful writer Ideally you have written for executives or other principals and so you understand how to write in someones voice and style.

A strong communicator Building relationships is one of your core competencies. You care about delivering top-notch customer service and teamwork and demonstrating that you care about supporting all stakeholders needs.

Collaborative No task is too big or too small. You thrive in an entrepreneurial fast-paced environment and know when to take ownership and when to ask for help.

Adaptable You are highly comfortable in a changing environment.

Trustworthy You have a proven ability to handle confidential information with discretion be adaptable to various competing demands and demonstrate the highest level of professionalism.

Mission-driven You are passionate about our work and eager to build something brand new in the mental health non-profit space.

Experienced Bachelors degree and at least 2 years of experience preferred.

WHAT WE OFFER

Competitive compensation

Competitive medical dental and vision benefits

Paid holidays and generous PTO

Short-term and long-term disability

Life insurance

Spring Health mental healthcare

Commuter benefits

Perks at Work

Experience joining a dynamic start-up environment that is re-writing the playbook for social change in the mental health tech space

Benefits of joining a close-knit highly-motivated team with mentorship opportunities from founding leaders Advisors and Board members

Learning & Development opportunities including free MasterClass subscriptions

Opportunity to attend inspiring experiences and events with thought leaders business executives and iconic speakers across a range of industries

And more (just ask!)

The annual salary for this role is between $70000 and $85000.

EEO Guidelines:Project Healthy Minds is an Equal Opportunity Employer and does not discriminate on the basis of an individuals sex age race color creed national origin alienage religion marital status pregnancy sexual orientation or affectional preference gender identity and expression disability genetic trait or predisposition carrier status citizenship veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics. Project Healthy Minds will provide reasonable accommodations as required by applicable federal state and/or local laws and will consider qualified applicants including those with criminal histories in a manner consistent with the requirements of applicable Fair Chance laws.

COVID Guidelines:The health and safety of our Project Healthy Minds community is the highest priority. As such Project Healthy Minds is requiring all newly hired staff members to be fully vaccinated and boosted with an FDA authorized and/or approved COVID-19 vaccine as a condition of employment. Requests for reasonable accommodations for medical religious or other reasons will be considered in accordance with applicable law.

Due to the high volume of applications received only those selected for an interview will be contacted.

We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.

Required Experience:

Senior IC

ABOUT PROJECT HEALTHY MINDS Project Healthy Minds is a mental health tech nonprofit pioneering a first-of-its-kind digital marketplace to make finding mental health care as easy as booking a flight or restaurant reservation. We work at the intersection of technology culture philanthropy policy and m...