Accounting Specialist (Part-TIme)

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Our greatest asset are our people. City of Minnetonka employees work together to drive change and make a meaningful impact on the community. We support one another in our personal and professional lives. You can expect to make a difference because in Minnetonka you and your work matter.

The Accounting Specialist supports the Finance Department by performing accounts receivable accounts payable backup and support cash receipts and other general accounting duties. Work is performed under the supervision of the Assistant Finance Director.

Please note: This is a regular part-time position of 24 hours per week with a consistent schedule. The preferred schedule is five days per week though a four-day workweek may be considered. Daily shifts typically range from 46 hours.

Accounts Receivable:

• Reviews departmental invoice requests for processing
• Enters and generates invoices from various departments using accounting software scans and stores documents electronically
• Reviews unpaid invoices and follows up on delinquent accounts sends monthly statements to customers places collection calls on past due accounts

• Receipts cash checks and credit card activity from all city departments
• Balances cash drawer daily
• Prepares daily deposit

• Provide backup and support to the accounts payable function as needed for the following:
  • Receives reviews prepares and processes payments of invoices for every aspect of city government including utilities operating expenses contracts for improvement payroll liabilities and refunds to residents.
  • Manages updates and maintains accounts payable vendor files including W-9s and vendor banking information.
  • Determines city-wide phone bill account distribution and charges for all departments.
  • Codes and processes all city utility bills to include maintaining updating and transferring the detailed information to the citys energy management company.
  • Upload files to the bank for positive pay and electronic payments.
  • Review positive pay notifications daily.

• Open scan and distribute mail on daily basis
• Calculate and submit monthly fuel and sales taxes to MN Department of Revenue
• Serves internal and external customers through phone electronic and in person means
• Performs general accounting data-entry and miscellaneous office tasks
• Assists assistant finance director and senior accountant with tasks as requested including month-end and year-end closing processes.
• Prepare annual 1099s
• Provides guidance and oversight for city-wide purchasing accounts
• Prepares workpapers and supporting documentation for general ledger postings and annual financial report
• Maintains accounting documents electronically in accordance with applicable records retention and data privacy laws
• Performs other duties consistent with the responsibilities of the position as apparent or assigned

Minimum Qualifications(expected to have to enter job)

• High school diploma or GED
• Experience in customer service
• Two years experience in general accounting/bookkeeping or equivalent combination of education and experience.

• Supplementary accounting course work
• Experience with municipal government

• Familiarity with integrated computerized financial systems
• Three or more years related experience
• Work experience in accounts payables accounts receivable and general ledger
• Work experience in handling daily deposits and cash receipts
• Principles and procedures of general accounting and bookkeeping.
• Methods and procedures of fund accounting principles

• Knowledge of policies and procedures of a Customer Service Department.
• Knowledge of Microsoft Office Suite and applicable position related software.
• Skilled in handling cash and balancing procedures.
• Ability to communicate orally with co-workers and customers/public in a face-to-face or one on one setting or telephone conversations.
• Ability to use discretion and tact during stressful situations.
• Ability to apply standard accounting and bookkeeping practices
• Produce written documents with clearly organized thoughts.
• Ability to operate variety of office equipment.
• Excellent interpersonal skills with the ability to build rapport and maintain effective working relationships withcustomers

This description is intended to indicate the kinds of tasks and level of work difficulty required of the position. It is not intended to limit or modify the right of any supervisor to assign direct and control the work of employees under their supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar level of difficulty.

All employees must comply with the finance department and City of Minnetonka policies and procedures as well as local state and federal laws regulations guidelines and business and industry standards.

This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting speaking or hearing and using hands to finger handle or feel frequently requires repetitive motions and occasionally requires standing walking climbing or balancing stooping kneeling crouching or crawling reaching with hands and arms pushing or pulling and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data operating machines and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office light traffic).

Not Sure You Meet All the Qualifications
If this role interests you but youre unsure about meeting all the listed requirements we encourage you to apply! Your unique experiences may be more relevant than you think and we value both technical skills and diverse perspectives.

How to Apply:

1. Click Apply at the top of the page before the closing date.
2. Submit these documents via the online application system (no zip files or links):
   • Resume
   • Cover Letter
3. Questions Contact Human Resources at .

Hiring Process:

• Open Job Posting:Requisition is open and accepting applications.
• Selection Process: Qualified applicants join a candidate pool. Hiring managers select candidates for interviews and/or assessments. Youll be notified if selected.
• Pre-Employment Screening: This may include a drivers license a criminal history background check a drug test a physical exam a work assessment or simulation and if education-based proof of qualifications.

Contact Us:
For position-related questions email Katie Xiong at .

Veterans Preference:
Veterans can request preference under MN Statute 197.455 by submitting a DD214 with their application.

Equal Opportunity Employer:
The City of Minnetonka values diversity and does not discriminate based on race color creed age religion national origin marital status disability sex sexual orientation familial status public assistance status or other protected classes.