Team Assistant CDD 1 an

About Ipsen:

Ipsen is a mid-sized global biopharmaceutical company with a focus on transformative medicines in three therapeutic areas: Oncology Rare Disease and Neuroscience. Supported by nearly 100 years of development experience with global hubs in the U.S. France and the U.K we tackle areas of high unmet medical need through research and innovation.

Our passionate teams in more than 40 countries are focused on what matters and endeavor every day to bring medicines to patients in 88 countries. We build a workplace that champions human-centric leadership and fosters a culture of collaboration excellence and impact. At Ipsen every individual is empowered to be their true selves grow and thrive alongside the companys success. Join us on our journey towards sustainable growth creating real impact on patients and society!

For more information visit us at follow our latest news on LinkedIn and Instagram.

Are you ready to lead and innovate in a dynamic patient-focused biopharmaceutical company

Ipsen is a growing global specialty-driven biopharmaceutical company focused on innovation and specialty care. We aim to make a sustainable difference by significantly improving patients health and quality of life providing effective therapeutic solutions for unmet medical needs through differentiated and innovative medicines in Oncology Neurosciences and Rare Diseases.

Why Ipsen

• Patient-Focused: The patient is at the heart of everything we do and improving their outcomes is the deliverable of every strategy.

• Employee Care: We care for our employees who are the ambassadors making a real difference.

• Bold Leadership: We attract and develop bold agile entrepreneurial individuals who take full ownership of their decisions.

• Growth Opportunities: We offer a wealth of fulfilling challenges and growth opportunities in a fast-moving game-changing organization.

About the Role:

The Team Assistant provides Administrative Assistance to the Rare Diseases Global Medical team and to the SVP Global Medical Affairs. Day-to-day work to be guided by the Rare Diseases Executive Assistant.

Key Responsibilities:

Provide effective operational support to the Rare Diseases Global Medical team with a strong focus on:

• Operational processing of purchase requisitions and purchase orders.
• Organising paperwork and contract signatures.
• Set up of new suppliers working closely with Ipsen Procurement.
• Working closely with team members on goods receipting and tracking budget spend.
• Maintaining and updating accurate records to keep track of status and progress.

Provide effective administrative support to the Rare Diseases Global Medical team with a focus on:

• Coordination and set up of MEG and RD Leadership meetings managing logistics and ensuring agendas and corresponding documentation are available and distributed.
• Attend key meetings and take minutes as needed.
• Management of diaries and scheduling of meetings.
• Coordinate with administrative support staff across the wider Ipsen team.
• Be the back-up for the Executive Assistant to cover for holidays or other absence.
• Manage travel calendar and visitor logistics (including itineraries).
• Review and gain approval for expenses.

The individual will be expected to:

• Learn functional aspects of the business to help support organisation requirements.
• Provide highly proactive communication and organisation skills engaging and supporting stakeholders to meet operational deadlines.
• Proactive engagement with staff & key stakeholders across and outside of the business to help drive forward the Department in line with Ipsens strategy.
• Supporting timely delivery of project activities.
• Support preparation of business documentation.
• Support current processes and continuous improvement activities.

Qualifications:

• GCSE/A Level (or equivalent) with degree or appropriate administrational qualification
• 4 years minimum experience as in either Administrative support for Director levels and/or Finance & Procurement administration roles
• Experience of planning and executing events
• Experience in communicating with stakeholders at all levels within a large organisation
• Experience working with systems such as: Adobe Sign Ariba SAP Concur
• Fluency in English

If you feel that this could be the right next step for you we would be delighted to engage with your application.

Ipsen is committed to fostering a diverse and inclusive workplace where all employees feel valued and empowered. If you feel that this could be the right next step for you we would be delighted to engage with your application.

#LI-HYBRID