C004664 ASO Administrative Coordinator (NS) MON 23 Feb UPDATED
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Deadline Date: Monday 23 February 2026
Requirement: ASO Administrative Coordinator
Location: Brussels BE
Full Time On-Site: Yes
Time On-Site: 100%
Total Scope of the request (hours): 1400
Required Start Date: 31 March 2026
End Contract Date: 31 December 2026
Required Security Clearance: NATO SECRET (UPDATED)
Duties & Role:
Knowledge management
- Organises knowledge assets and oversees the life cycle of identifying capturing classifying storing and maintaining assets.
- Facilitates sharing collaboration and communication of knowledge.
- Implements specific knowledge management initiatives.
- Monitors the use and impact of knowledge.
- Interrogates existing knowledge content to identify issues risks and opportunities.
Business administration
- Manages the delivery of business administration services.
- Manages time and diary for individual senior managers and leadership teams.
- Filters and prioritises meeting requests.
- Handles sensitive confidential information.
- Ensures managers have the information and resources needed to support ongoing processes and changes in processes.
Desktop Tools
- Consults others on the use and interconnectivity of the tools.
- Applies advanced features and functions of all key office products.
- Participates in evaluation of new office support tools.
- Determines which office products can interact and how to share data.
- Diagnoses common software problems and works on the resolution.
- Works with all kinds of office support software to finish complex tasks.
Office Administration
- Assists in developing administrative process flow to and from other functions and departments.
- Coordinates preparation and distribution of standard reports (e.g. status or activity).
- Processes and documents requirements for equipment or staff requisitions.
- Manages current equipment service agreements and support services.
- Develops and maintains physical and electronic filing systems.
- Performs all aspects of administrative support for a location or a department.
- Establish and maintain communication channels with stakeholders.
Requirements
Skill Knowledge & Experience:
- The candidate must have a currently active NATO SECRET security clearance
- Proven experience in working independently and applying appropriate judgement when handling confidential materials.
- Experience in drafting accurate and concise minutes reports documents etc.
- Experience in the application of strong planning analytical and problem-solving skills.
- Proven ability to build relationships with staff at various levels and across departments.
Required Experience:
IC
Key Skills
- Fashion Retail
- Advisory
- DCS
- Activex
- Jboss
- Architecture
About Company
EMW provides lifecycle Systems Engineering and Technical Assistance (SETA), Engineering and Installation (E&I), Operations and Maintenance (O&M), Force Protection Technologies and Contractor Recruitment Services across the fields of Defense, Health Information Technology, Cyber Securi ... View more
