Confidential Executive Secretary to Superintendent (Bilingual Preferred)

Confidential Executive Secretary to Superintendent (Bilingual Preferred)

(Pending availability of funds and Superintendents approval)

The Superintendent invites qualified and interested candidates to apply for the position ofConfidential Executive Secretary to the Superintendent. In our District we put students first.

ROLE OVERVIEW

The Executive Secretary provides high-level administrative operational and organizational support to the superintendent in a PreKï½12 school system. This role ensures the smooth functioning of daily operations supports strategic initiatives and serves as a key liaison between the Superintendents Office district departments school administrators community partners and external stakeholders. The Executive Secretary exercises discretion maintains strict confidentiality and demonstrates exceptional judgment in all interactions.

MINIMUM REQUIREMENTS

• Bachelors degree from an accredited college or university (preferred but not required)
• Minimum 3ï½5 years of administrative experience preferably in a school district or public sector environment.
• Demonstrated proficiency with Microsoft Office Suite Google Workspace and district information systems.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proven ability to maintain confidentiality and handle sensitive information with discretion.
• Exceptional attention to detail organizational and follow up skills
• A valid drivers license as well as current insurance and vehicle with valid registration
• Criminal history background check physical and proof of eligibility to work in United States

Preferred

• Experience supporting executive-level leadership.
• Project Management
• Knowledge of PreKï½12 school district operations terminology and regulatory requirements.
• Familiarity with board governance processes and public meeting protocols.

ROLE & RESPONSIBILITIES

Major responsibilities of the role include but are not limited to:

Administrative & Operational Support

• Manage complex calendars schedule meetings coordinate appointments and arrange travel for district leadership.
• Prepare proofread and edit correspondence reports presentations and board-ready documents.
• Organize and maintain electronic and physical filing systems ensuring accuracy accessibility and compliance with district policies.
• Coordinate logistics for districtwide meetings professional development sessions and special events.
• Track deadlines follow up on outstanding items and support project management for district initiatives.

Communication & Stakeholder Engagement

• Serve as the primary point of contact for internal and external inquiries ensuring timely and professional communication.
• Draft and distribute communications on behalf of district leadership including memos announcements and updates.
• Facilitate communication between the Superintendents Office school leaders staff families and community partners.
• Maintain a welcoming service-oriented environment for visitors and callers.

Board of Education & Compliance Support

• Assist with preparation of Board of Education agendas packets resolutions and supporting documentation.
• Maintain compliance with Open Public Records Act (OPRA) and other state/federal requirements as assigned.
• Support the coordination of board meetings hearings and districtwide public sessions.

Data Reporting & Record Management

• Compile analyze and summarize data for reports presentations and decision-making.
• Maintain confidential personnel student and district records in accordance with policy and legal requirements.
• Support budget tracking purchase orders and invoice processing for the Superintendents Office.

Districtwide Coordination

• Assist with coordination of district initiatives including strategic planning accreditation audits and compliance reviews.
• Support cross-departmental collaboration to ensure alignment of PreKï½12 operations.
• Provide backup support to other administrative offices as needed.

CORE COMPETENCIES

An ideal candidate for this role will demonstrate the following and/or have experiences with:

• Strong oral and written communication skills
• Comfort and experience with entering data into online systems cleaning and improving the quality of existing data and manipulating large complex data sets into clear and easily understandable reports
• Creative and outside-of-the-box thinking
• Must be detail oriented with accurate data entry skills
• Strong interpersonal and teamwork skills
• Flexible optimistic approach; committed to overcoming challenges; comfortable with change and ambiguity
• Ability to work independently and manage multiple responsibilities simultaneously
• Desire to grow professionally and seek out new opportunities to learn
• Integrity and clarity in all communications and interactions
• Commitment to the success of all Camden students; specifically to raising the academic achievement of children in high-poverty communities
• Ability to thrive in a fast-paced and achievement-oriented environment
• Strong problem-solving and project management skills - strong organizational skills attention to detail the ability to balance the big picture with detailed steps to reach the end goal and the ability to balance multiple projects under tight deadlines
• Fluency in all Microsoft Office applications (Word Excel Outlook PowerPoint) and basic Web browsers and searches
• Willingness to go above and beyond to contribute to the success of a dynamic team committed to a new future for urban education
• Demonstrated ability to learn quickly and take initiative

Physical Demands:
The following physical demands are representative of those required to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

While performing the duties of this job the employee must be able to:

• Sit stand walk speak and hear for extended periods for various tasks.
• Use hands and arms to reach handle and operate tools computers or controls.
• Lift and carry items necessary for job performance.
• Use close color peripheral and depth vision and adjust focus as needed.

Environmental Demands:

The following environmental conditions are representative of those an employee may encounter while performing the essential functions of this position.

• Possible exposure to a range of childhood and adult illnesses.
• Occasional exposure to varying weather conditions.
• Work performed in heated air-conditioned ventilated facilities.
• Moderate to high at times noise level especially during school hours assemblies or events.
• Frequent interruptions from calls walk-ins and urgent requests.
• Possible exposure to cleaning agents instructional materials and equipment-related chemicals.

CORE VALUES

We are seeking individuals who will exemplify the Districts core values:

Equity for All Students

We make decisions and implement policies that honor all students needs and empower our students and their families. We believe in equality of opportunity ï½ all students deserve a fair shot.

Respect and Humility

We serve our community by recognizing the strengths experiences and perspectives of others. We humbly recognize our own limitations and incorporate lessons we gain from our reflective practice.

Evidence-based

We use evidence to inform decisions and to ensure that we are accountable to our students and

Communication & Collaboration

We communicate openly and work collaboratively recognizing that getting to the best possible decisions requires input from others. Honest communications build trust and establish a community that assumes best intentions.

Solutions-oriented

With respect for the complexity of this work and the history that precedes us we focus on persistence resourcefulness and inclusiveness to drive toward solutions.

REPORTS TO & EVALUATED BY

• State Superintendent

EMPLOYMENT PERIOD AND UNION AFFILIATION

Employment Period

• Twelve-month non-tenureable position

Union Affiliation

• Non-affiliated

BENEFITS

Full medical dental prescription and vision coverage including spouse child and family coverage

• Mandatory enrollment in NJ Pension (PERS)
• Optional pre-tax benefits available including flexible spending accounts for childcare healthcare and transportation

SALARY RANGE

• Minimum Starting Salary: $72100.00
• Maximum Starting Salary: $92700.00

HOW TO APPLY

Camden City School District is only accepting electronic applications. Please visit ourDistrict Website to submit your resume cover letter and references today. Incomplete applications will not be considered.

CAMDEN CITY SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER