Budget & Grants Administrator (Exempt) (Fire)

The City of Oakland is an equal opportunity employer that values workforce diversity inclusion and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the Citys historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture community and individualism of employees.

Why join the City of Oakland Fire Department
The Oakland Fire Department (OFD) is a world-class fire department; its proud members are committed to providing the highest level of courteous and responsive services to the citizens of Oakland. This position is in the Fiscal & Administrative Services Division of the OFD and is part of a fiscal team that leads budget accounting and grant administration for all department fiscal operations.

As a Budget & Grants Administrator with OFD youll play a key role in sustaining the departments financial health while developing expertise in high-level grant management and budget administration. Youll also experience a deep sense of purpose serving your community during the times of crisis and contributing to public addition working in a major metropolitan fire department gives you the opportunity to collaborate with other emergency response agencies city departments and community organizations which builds professional networks that support both your personal growth and the departments success.

We are looking for someone who is:

• Detail oriented.You follow detail-oriented regulations for various grants to submit required reporting and to collect reimbursements.
• Process driven. You help drive decisions and department process improvements regarding grant tracking and oversight.
• A strong collaborator. You build and maintain effective relationships with employees at all levels in the department in other city departments and other government agencies.
• A multi-tasker: You manage multiple priorities and respond effectively to urgent matters.
• A self-starter: You work with limited direction to drive work forward to meet deadlines and achieve departmental missions and goals.
• Knowledgeable. You are familiar with local state and federal grant regulatory requirements.
• An effective communicator.You communicate grant and budget financial information to department staff with varying fiscal experience.

• Managing & maintaining the departments fiscal and grant accounting systems by establishing procedures maintaining records and ensuring compliance with federal state and local grant regulations.
• Developing preparing and presenting clear and accurate financial and grant-related reports for internal management and for submission to local state and federal funding agencies.
• Forecasting grant revenues and expenditures and designing financial reports that support grant compliance planning and presentations to boards commissions and advisory bodies.
• Assisting with preparing and presenting the annual budget monitoring departmental expediters applying cost-control measures and indirect cost rates and ensuring timely payment of authorized obligations.
• Reconciling financial records by reviewing receipts expenditures appropriations and encumbrances; preparing journal entries and fund transfers and monitoring Financial Management System (FMS) reports for accuracy.
• Reviewing and interpreting accounting records to ensure compliance with federal and state grant requirements and preparing required annual grant reports.
• Preparing audit schedules and documentation responding to suitor requests and implementing audit findings and recommendations.

Any combination of education and experience that is equivalent to the following minimum qualifications may be acceptable.

Education:

• Bachelors degree from an accredited college or university in accounting business administration or a related field.

• Four years of professional accounting experience one year of which must have involved the preparation of financial or accounting reports. Government accounting experience desired.

The Recruitment Process:


This is an at-will position exempt from the provisions of the City of Oakland Civil Service Rules per Charter Section 902. All applications received will be forwarded to the Oakland Fire Department for further consideration. Meeting the minimum qualification requirements may not result in further consideration only the most qualified candidates will be contacted for interviews.

• 15 paid holidays
• Vacation:2 weeks per year minimum with the ability to accrue more depending on public sector years of service
• Retirement: CalPERS (California Public Employees Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security
• Health: The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem Blue Shield United Health Care and other HMO and PPO plans
• Dental: Delta Dental full premium for employees and eligible dependents
• Vision: VSP full premium for employees and eligible dependents
• Sick leave:Employees accrue 12 days per year
• Deferred Compensation:457(b) pre-tax plan and an after-tax ROTH 401(k)plan
• Other benefits include a Flexible Spending Account Wellness Program Employee Assistance Program Tuition Reimbursement Life Insurance up to $200k & Employee Training.

Required Experience:

Unclear Seniority