Executive Assistant (12 Month Contract)
Share
Job Location:
Yearly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Please Note: If you are a current Spin Master employee with access to Workday apply to this job via the Workday application.
Are you a kid at heart looking to build a career with a leading global childrens toy entertainment and digital gaming company
At Spin Master our unwavering commitment to open mindedness integrity and innovation is a great part of what has made us an industry leader. How do we stay ahead of the pack By hiring the best and brightest mindsand thats why we want you!
Job Description:
Were seeking a proactive highly organized Executive Assistant to partner with our VP of Product Development and VP of Product Design. This is a contract position with potential for renewal based on performance. As part of our toy companys fun and collaborative culture youll play a critical role in enabling our senior leaders to focus on strategic priorities while managing the complex operational details that keep our teams running smoothly.
The ideal candidate is a trusted partner who can exercise sound judgment handle confidential matters with discretion and thrive in a dynamic environment where priorities shift and no two days are the same.
Schedule: Hybrid: MondayThursday in-office Friday remote
What Youll Do:
Calendar Meeting & Event Management
- Proactively manage complex calendars for both executives anticipating conflicts coordinating across time zones and blocking time strategically for focus work personal commitments and lunch
- Actively monitor calendars for changes adjustments and advise execs in real time
- Coordinate internal and external meetings including logistics materials preparation and catering arrangements
- Host visiting execs and their EAs from other offices; coordinate workspaces meals and general support
- Plan and execute team events offsites and company gatherings
- Take meeting notes and track action items to ensure follow-through
Communication & Coordination
- Serve as primary point of contact screening and routing calls emails and visitors with professionalism
- Draft and consolidate information into org announcements and send on behalf of the executives
- Collaborate closely with EAs across multiple offices and time zones to ensure seamless coordination and information flow; occasionally provide coverage for other EAs when they are out of office
- Liaise with vendors customers partners and internal stakeholders to facilitate efficient workflows
Travel & Logistics
- Arrange complex domestic and international travel including flights accommodations ground transportation and detailed itineraries; be on call in the event of travel disruption
- Compile all necessary documents and materials for travel-related meetings
- Complete expense reports for the executives that comply with Spin Masters travel & expense policies
- Understand entry requirements of different countries apply for visas and if necessary make appointments at consulates or embassies
Confidential & Administrative Support
- Handle sensitive and confidential information with the utmost discretion and integrity
- Review and approve team expense reports vacation requests and administrative needs
- Support occasional personal tasks such as lunch reservations and personal calendar management
- Apply professional judgment to triage incoming requests and help executives prioritize effectively
- Assist with special projects and ad-hoc initiatives as they arise
Required Experience & Skills
- 35 years of experience as an Executive Assistant supporting senior leaders (VP-level or above preferred)
- Exceptional organizational skills with proven ability to manage multiple competing priorities simultaneously
- Excellent written and verbal communication skills
- High level of professionalism discretion and trustworthiness when handling confidential information
- Strong judgment and problem-solving abilitiesyou can make sound decisions independently
- Proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint)
- Experience coordinating events managing catering and handling meeting logistics
What Sets You Apart
- Proactive mindsetyou anticipate needs before being asked
- Adaptability and flexibility in a fast-paced sometimes unpredictable environment
- Collaborative team player who works effectively with peers and can delegate when appropriate
- Service-oriented attitude with a commitment to enabling executive success
- Comfort with ambiguity and ability to pivot quickly when priorities shift
- Experience working in creative collaborative or consumer-focused industries
What We Offer
Youll join a fun flexible and collaborative environment where creativity thrives. As a toy company we value playfulness innovation and teamwork. This role offers the opportunity to work closely with senior leadership develop your skills and make a meaningful impact on how our product teams operate.
Position Type: One year contract with opportunity for renewal based on performance
The anticipated salary range for candidates who will work in Toronto is $70000 to $85000 per annum. The salary offered to a successful candidate will be dependent on several factors that may include but are not limited to years of experience within the job years of experience within the required industry education etc. Spin Master Inc. is a multi-state employer and this salary range may not reflect positions that work only in other states.
#LI-Hybrid #LI-HM1
This job posting is tied to an open vacancy.
What you can expect from us:
Our mission is to Make Life More Fun with a vision to push the boundaries of innovation creativity and fun.
Growth and Career Opportunities
Flexible Work Hours
Innovation Collaboration and Fun
Comprehensive Benefits
Other fun Perks!
Whats it like to work here
Spin Master is a fast-paced hands-on organization that provides many great opportunities for impactful decision-making; though our challenging start-up atmosphere isnt for everyone we have a proven record of opportunities for future advancement and internal transfers for our passionate and results driven team.
Everyone is welcome in our sandbox and we are committed to an accessible and inclusive hiring process that provides reasonable accommodation to all applicants.
Spin Master strives to create an accessible and inclusive application and selection process and is committed to working with and providing reasonable accommodation to job applicants who may require provisions to participate in the recruitment selection and/or assessment processes. Should you require an accommodation please contact our Talent Acquisition team by email at or by phone at and we will work with you to meet your accessibility needs.
Follow us on Instagram and Twitter @SpinMaster to stay up to date on Spin Master career opportunities.
We do appreciate all interest; however only those selected for interview will be contacted.
Required Experience:
IC
