Office Administrator & Bookkeeper
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Job Location:
Searcy, AR - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
The Office Administrator & Bookkeeper will be responsible for day-to-day administrativeaccounting human resources and customer service functions in a small business environment. This role works closely withthe local General Manager to ensure accurate financial records responsivecustomer communication and smooth office operations. This position is offered as a Direct Hire position at $24.00 per hour with benefits.
Essential Functions and Responsibilities of the Job:
Customer Service & Scheduling
- Customer Service: Answer inbound phone calls and emails from customers. Coordinate with General Manager to
schedule service calls. Handle client interactions promptly with professionalism and respect.
Bookkeeping
- Bookkeeping Entries: Promptly enter all revenue expenses receivables payables etc. into QuickBooks.
- Accounts Receivable: Process and deposit payments. Monitor and manage outstanding accounts receivable.
- Accounts Payable: Pay bills by their due date and monitor cash levels.
- Reporting: With the help of the corporate office prepare month-end financial statements and reports.
Payroll & HR Admin
- Timekeeping: In collaboration with the General Manager monitor work hours overtime PTO tracking.
- Payroll: Process payroll and address issues that arise with support from corporate office.
- Employee Records. Keep personnel files including onboarding direct deposit discipline history etc.
- Onboarding: Handle employee onboarding: I-9 forms benefits direct deposit etc.
- Enrollments: Handle benefit enrollment and deletion according to the plan documents.
Records and Insurance
- Recordkeeping: Maintain organized and thorough records of all invoices receipts revenues timecards payroll
government documents and anything else important to the operation of the business.
- Insurance: Maintain any records required by our insurance carriers. Report claims to insurance carriers.
- Tax Papers: Prepare tax workpapers as requested and assist CPA in his preparation of the annual tax return.
Qualifications Guidelines:
To perform the job of an Office Administrator & Bookkeeper successfully an individual must be able to perform each of theabove-listed responsibilities satisfactorily. The requirements listed below are representative of the knowledge skill and/orability required.
Must quickly gain proficiency in Quickbooks Service Titan and any other software needed foroperation of the business.
Education/Experience: High school diploma or G.E.D. is required. Prior experience in bookkeeping and customerservice is required as well.
Drivers License and Access to Vehicle: The Office Administrator & Bookkeeper will need a valid drivers licenseand access at the necessary times to a motor vehicle for transportation.
#IND
Essential Functions and Responsibilities of the Job:
Customer Service & Scheduling
- Customer Service: Answer inbound phone calls and emails from customers. Coordinate with General Manager to
schedule service calls. Handle client interactions promptly with professionalism and respect.
Bookkeeping
- Bookkeeping Entries: Promptly enter all revenue expenses receivables payables etc. into QuickBooks.
- Accounts Receivable: Process and deposit payments. Monitor and manage outstanding accounts receivable.
- Accounts Payable: Pay bills by their due date and monitor cash levels.
- Reporting: With the help of the corporate office prepare month-end financial statements and reports.
Payroll & HR Admin
- Timekeeping: In collaboration with the General Manager monitor work hours overtime PTO tracking.
- Payroll: Process payroll and address issues that arise with support from corporate office.
- Employee Records. Keep personnel files including onboarding direct deposit discipline history etc.
- Onboarding: Handle employee onboarding: I-9 forms benefits direct deposit etc.
- Enrollments: Handle benefit enrollment and deletion according to the plan documents.
Records and Insurance
- Recordkeeping: Maintain organized and thorough records of all invoices receipts revenues timecards payroll
government documents and anything else important to the operation of the business.
- Insurance: Maintain any records required by our insurance carriers. Report claims to insurance carriers.
- Tax Papers: Prepare tax workpapers as requested and assist CPA in his preparation of the annual tax return.
Qualifications Guidelines:
To perform the job of an Office Administrator & Bookkeeper successfully an individual must be able to perform each of theabove-listed responsibilities satisfactorily. The requirements listed below are representative of the knowledge skill and/orability required.
Must quickly gain proficiency in Quickbooks Service Titan and any other software needed foroperation of the business.
Education/Experience: High school diploma or G.E.D. is required. Prior experience in bookkeeping and customerservice is required as well.
Drivers License and Access to Vehicle: The Office Administrator & Bookkeeper will need a valid drivers licenseand access at the necessary times to a motor vehicle for transportation.
#IND
Required Experience:
Unclear Seniority
Key Skills
- Office Manager Experience
- Microsoft Office
- Data Entry
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Microsoft Excel
- Filing
- Administrative Experience
- Microsoft Outlook Calendar
- Bookkeeping
