Payment Services Specialist II

Position Classification

Regular full-time hourly non-exempt and benefit-eligible staff position. For more benefit information visitWhy Work at UCO

General Schedule

Position typically works 40 hours per week Monday-Friday from 8am-5pm in-office at UCOs main campus in Edmond Oklahoma.

Position Overview

Process the organizations accounts payable in a timely manner. Prepare payments for expense vouchers and invoices. Work closely with systems teams to improve billing processes and automated systems. Handle vendor inquiries. Maintain files and accounting documentation.

Department Specific Essential Job Functions.

• Responsible for providing excellent customer service.
• Verifies all vendor payments for accuracy and compliance with university and departmental policies and procedures.
• Prepares and enters into financial system all assigned vendor payments to facilitate timely and accurate payments.
• Responsible for following up with vendors university departments faculty and staff on any billing discrepancies duplicate orders credit memos etc.
• Attends contract negotiation meetings when requested and works closely with buyers to ensure billing and payments are in compliance with contracts.
• Responsible for the departments daily payment processes & reports.
• Must have a complete understanding of both the University financial system and the States financial system as it relates to purchasing and payment services.
• Maintains accurate and organized accounts payable records and files.
• Assists with departmental training workshops to include facilitating and scheduling.
• Assists in one-on-one training with campus customers as required.
• Performs other related duties as assigned.

The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar related or a logical assignment to the position.

Successfully completes each year 6 credit hours of continued education by attending Employee Relations training sessions or other related conferences and training sessions. Attends additional training offered by the University the State of Oklahoma and other organizations as required by department management.

Qualifications/Experience Required:

Requires general education or vocational training and 3 years of relevant experience in chosen field or equivalent combination of education and experience.

Knowledge/Skills/Abilities:

Must exhibit the following character traits: dependable trustworthy and ethical. Ability to provide courteous and professional customer service to university vendors personnel and students. Accuracy attention to detail and the ability to maintain accurate and organized records a must. Excellent computer skills with computer applications including Microsoft Word and Excel. The ability to perform under pressure and in stressful situations is a must. Excellent oral and written communication skills.

Physical Demands:

Reasonable accommodations (in accordance with ADA requirements) may be made upon request to enable individuals with disabilities to perform essential functions.