Emergency Services Analyst (15 hours per week)

• Assist with development maintenance and periodic updates to the Towns Emergency Operations Plan (EOP) and associated annexes/attachments (e.g. evacuation communications wildfire recovery continuity and other hazard-specific or functional annexes as assigned).
• Draft format and update checklists job action sheets quick reference guides standard templates and related materials for review.
• Support plan maintenance processes including document control/version tracking distribution lists archives and ensuring staff access to current materials.
• Support incorporation of exercise and incident lessons learned into plan updates procedures and readiness materials.

• Assist with continuity planning efforts (COOP/continuity of government and essential functions) including templates trackers departmental outreach support and document organization.
• Support administration and upkeep of continuity-related tools and documentation (e.g. continuity platform support continuity checklists essential function summaries) consistent with Town processes.

• Support coordination of trainings and exercises (scheduling room setup materials participant rosters sign-in documentation and post-event documentation).
• Assist with exercise planning materials and documentation (agendas scenario materials injects evaluation forms meeting notes).
• Assist with After Action / Improvement Plan (AAR/IP) support and tracking of corrective actions as assigned.
• Maintain training-related records and trackers supporting readiness and compliance needs.

• Support EOC readiness activities such as maintaining reference materials contact lists/rosters forms checklists and basic readiness trackers.
• Assist with tracking EOC-related supplies equipment needs and readiness documentation (not procurement authority unless explicitly assigned).
• When activated and available provide EOC/incident support consistent with training level (e.g. documentation message logging basic status/resource tracking) under supervision and established procedures.

• Support grant opportunity research and preparation of supporting documentation tracking and reporting assistance as assigned (e.g. EMPG-related documentation readiness deliverables invoices/backup).
• Support basic recordkeeping and organization for emergency management cost documentation and reimbursement support as directed (e.g. organizing documents trackers and supporting materials).
• Maintain program trackers (contacts/rosters trainings/exercises deliverables outreach metrics inventories and related readiness items).
• Support routine administrative processes consistent with Town procedures (e.g. vendor/subscription documentation invoice backup and routing support).

• Support planning and implementation of wildfire preparedness initiatives (workplan support meeting materials tracking outreach support partner coordination support).
• Assist with organizing and documenting wildfire program activities and deliverables (materials summaries partner coordination notes community education items) as assigned.

• Support preparedness messaging and materials (draft content for handouts web updates newsletters and outreach materials).
• Support logistics and documentation for community preparedness activities/events as assigned.
• Coordinate as needed with internal partners on preparedness activities including interaction with the Police Departments CERT program (CERT is led by PD; this role may support coordination and information sharing as assigned).

Required Knowledge Skills and Abilities

Core knowledge skills and abilities for the Administrative Analyst classification include (not limited to):

Knowledge of:

• Principles and practices of local government administration organization and management.
• Current personal computer and software applications.
• Organizational effectiveness theory and practices including general procedural and total quality management concepts.
• Research methodologies and resources; statistical analysis; and report writing.
• Professional public communication skills including both written and oral presentation.
• Principles and practices of budget preparation contract administration grant administration and supervision.
• Theory and practice of financial management including government financing and budgeting.
• Theory and practice of personnel administration and employee relations.
• Applicable local State and Federal laws and regulations.
• General customer service techniques.

Ability to:

• Evaluate administrative problems and present solutions.
• Prepare and organize data for professional reports and/or presentations using various research resources and modern software applications (word processing spreadsheets presentations databases).
• Conduct data collection and analysis; compute interpret and compile statistics.
• Learn retain and apply Town procedures correctly and consistently.
• Research interpret and apply policy and procedure Town ordinances administrative rules and regulations and/or legal compliance requirements.
• Make recommendations on policy and procedures.
• Apply functional reasoning rational judgment and creativity to resolve problems and accomplish diversified work assignments.
• Communicate effectively orally and in writing including clear and convincing oral presentations.
• Establish and maintain effective working relationships with others; exercise tact and diplomacy; work effectively as a member of a team.
• Plan organize and coordinate programs or projects; adapt to shifting priorities and changing assignments.
• Maintain confidentiality and exercise sound judgment.
• Meet deadlines; conduct work in a safe manner in accordance with established policies and practices.

Additional knowledge skills and abilities for the Emergency Management Program Support assignment include:

• Working knowledge of NIMS/ICS and the ability to support emergency management activities in alignment with these principles; familiarity with California SEMS concepts is highly beneficial.
• Strong written communication skills; ability to produce clear organized and professional program documents.
• Strong organizational skills and attention to detail; ability to manage trackers maintain orderly records and meet deadlines.
• Ability to coordinate logistics and follow established procedures for trainings exercises and program activities.
• Ability to communicate effectively and work professionally with staff across departments and partner agencies; discretion in handling sensitive or operational information.

REQUIRED EDUCATION EXPERIENCE AND TRAINING
Any combination of education experience and training that would provide the required knowledge and abilities is qualifying. Typical qualifications include:

• Experience:Two (2) years professional level administrative or operational support experience.
• Education:A Bachelors degree from a college or university in Public Administration Business Administration or a related field.
• Required Certification: Completion of ICS-100 ICS-200 (or IS2200) IS-700 and IS-800 or ability to complete within 60 days of hire.

APPLICATION AND SELECTION PROCESS
To be considered for this career opportunityclick the Apply button to complete the online application form and supplemental questionnaire.Resumes may be attached but not accepted in place of a complete online application. Only complete applications will be accepted. Applications will be screened in relation to the criteria in this job announcement. Applicants with the most relevant qualifications will be invited to interview.

The information in this announcement may be modified or revoked without notice and does not constitute an express or implied contract.For technical questions visitGovernmentJobs Support.

The Town of Los Gatos is an equal-opportunity employer. Applicants for all job openings will be considered without regard to age race color religion sex national origin sexual orientation disability veteran status or any other consideration made unlawful under any federal state or local laws. The Town of Los Gatos is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability contact us at or at