Research Programs Manager

The Museum of Modern Art is currently accepting applications for a Research Programs Manager to administer and oversee activities for MoMAs Department of Research Programs including the Marron Research Consortium program the All Fellows curriculum the Scholars in Residence program and other departmental initiatives and activities.

The Manager provides administrative financial and operational support to the Director of Research Programs and helps to support and connect initiatives related to research fellows and scholars across the institution. The position is also responsible for managing the logistical operations of the department and planning for the delivery of current and future departmental programming.

The Manager has effective relationships with key partners in External Affairs Finance Accounting Human Resources General Counsel curatorial and other Curatorial Affairs teams and serves as liaison regarding all interdepartmental activity.

Responsibilities:

• Participates in developing a strategic plan for research at MoMA planning key departmental initiatives serving as project manager as needed and coordinating information and weekly departmental meetings with the Director.
• Works with the Director on annual budget preparation. Manages the Research Programs department budget including fiscal year budget development and quarterly adjustments processing payment requests tracking Navan use and ensuring proper coding and reconciling regular expense reports and contributing to the plan for the departments financial sustainability.
• Drafts and oversees the preparation of reports on Research Program activities to funders the MoMA Board of Trustees and other stakeholders.
• Collaborates with colleagues across the Museum to develop and support innovative programs and events such as Idea Lab Open Study Sessions Artist Talks study days and convenings with tasks including mapping event checklists and planning timelines to better calibrate workflows and program delivery. This might include: overseeing facilities preparations creating invitations and managing rsvp lists and organizing staffing A/V tech support and catering.
• With the Director of Research Programs plans the agenda and communications for the Task Force on Cataloguing in the 21st Century; and maintains the groups collective outputs resources and files.
• Manages the Mellon Research Consortium (MRC) a partnership with five graduate art history programs that includes an advisory board with representatives from each of the partner programs; hosting five fellows one from each of the programs; and semi-annual gatherings to study and discuss selected works in the Museums collection. This includes working with the fellows and their supervisors in the assigned department to ensure appropriate onboarding and effective placements for MRC Fellows defining and overseeing the selection process maintaining good communication and relations with the five partner programs developing and tracking evaluation materials.
• In collaboration with the Director Research Programs plans and organizes the semiannual MRC Study Sessions coordinating writing of session description identification of guest scholars recruitment of faculty and graduate student participants for partner programs development of checklist of recommended collection objects for study organization of viewing of works during session and event logistics.
• Collaborating with the Director Research Programs plans and organizes the forthcoming Marron Lecture Series.
• In consultation with the Director of Research Programs and relevant colleagues in the Department of Human Resources develops and executes the All Fellows program including a regular series of meetings and conversations with internal and external colleagues.
• Supervises the Departmental Assistant Department of Research Programs. Participates in recruitment for select open positions and makes hiring recommendations or decisions for staff vacancies; supervises assigned staff on daily basis providing relevant training feedback guidance professional development etc.; ensures compliance with and comprehension of Museum policies and relevant collective bargaining agreement if applicable; conducts annual performance reviews with direct staff; manages the constructive discipline process as warranted; etc.
• Maintains departmental personnel records job descriptions and confidential salary information. Advises Director of personnel issues either from direct observation or reports from Research Programs staff fellows or scholars.
• Disseminates information regarding new policies and procedures to departmental staff fellows and scholars. With Director and HR colleagues as relevant sets departmental policies and policies pertaining to fellows scholars and departmental staff.
• Processes weekly time sheets and periodic consultant invoices and reimbursements monitors payroll changes and vacation accrual for accuracy and responds to related individual employee inquiries.
• Performs any other duties reasonably related to the functions described above.

Requirements:

• Masters degree preferably in art history or a related field and five or more years relevant experience in museum or gallery administration or equivalent.
• Excellent communication and interpersonal skills.
• High level of diplomacy accountability judgment and discretion.
• Demonstrated program management skills.
• Strong understanding of budget management.
• Experience with internal and external stakeholder management is desirable.
• Strong attention to detail.
• Background in history of modern art desirable.
• Background and/or interest in development of early career professionals preferred.
• Experience with developing and improving organizational processes and protocols.
• Management and accounting skills. Demonstrated project management and problem-solving skills. Strong understanding of both macro and micro views of budget management. Strong Excel skills.

Reports to: Director Research Programs

Supervises: Direct supervision of Department Assistant; shared supervision with curatorial departments of MRC Fellows

Salary Range: A minimum of $75000 to a maximum of $85000 per annum

Application instructions: To apply please visit MoMA Jobs. Applicants should submit a resume and a cover letter. Applications without cover letters will not be considered.

About The Museum of Modern Art:

The Museum of Modern Art connects people from around the world to the art of our time. We aspire to be a catalyst for experimentation learning and creativity a gathering place for all and a home for artists and their ideas.

About MoMAs Research Programs:

Research and scholarship on modern and contemporary art has been one of The Museum of Modern Arts core commitments since its founding. Today Research Programs is building on this history to construct an expansive research community by connecting people across disciplines roles and the walls of the Museum around the study of works of art; to be a global hub for excavating exploring and expanding narratives of modern and contemporary art for scholars researchers and learners inside of the Museum and out; to share our knowledge insights and research resources through innovative digital-forward strategies; and to nurture the next generation of researchers scholars and thinkers with a commitment to diversifying the field of the future. The Mellon-Marron Research Consortium (MRC) is a key component of the departments areas of work. A partnership between MoMA and five graduate art history programs in the New York areaColumbia University; The Graduate Center City University of New York; the Institute of Fine Arts New York University; Princeton University; and Yale University - the MRC provides a framework for the Museums participation in the training and education of the next generation of art historians and curators.

Equal Employment Opportunity Policy Statement: Equal Employment Opportunity has been and will continue to be a fundamental principle at the Museum where employment is based upon personal capabilities and qualifications without discrimination because of race color religion sex age national origin disability pregnancy genetic information military or veteran status sexual orientation gender gender identity or expression marital and civil partnership/union status alienage or citizenship status creed genetic predisposition or carrier status unemployment status familial status domestic violence sexual violence or stalking victim status caregiver status arrest or conviction record to the extent required by applicable law credit history or any other protected category as established by applicable law including the New York City Human Rights Law (NYCHRL).

Required Experience:

Manager