Workplace Operations Coordinator (Contract, On-Site SF)
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Job Location:
San Francisco, CA - USA
Hourly Salary:
$ 36 - 60
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
About World Labs:
We build foundational world models that can perceive generate reason and interact with the 3D world unlocking AIs full potential through spatial intelligence by transforming seeing into doing perceiving into reasoning and imagining into creating.
We believe spatial intelligence will unlock new forms of storytelling creativity design simulation and immersive experiences across both virtual and physical worlds.
We bring together a world-class team united by a shared curiosity passion and deep backgrounds in technology from AI research to systems engineering to product design creating a tight feedback loop between our cutting-edge research and products that empower our users.
What You Will Do
Talent/Recruiting & People Ops Support:
- Coordinate and schedule interviews between candidates and hiring teams managing complex shifting calendars
- Maintain applicant tracking system (ATS) by updating candidate records tracking pipeline metrics and ensuring data accuracy
- Support new hire onboarding processes including background checks offer letter preparation and first-day logistics.
- Serve as the primary point of contact for candidates throughout the recruitment process providing timely updates and excellent candidate experience throughout the process
Office Management Support:
- Manage day-to-day office needs including supplies vendor relationships and general organization
- Track and follow up on partnership care packages and similar initiatives
- Help plan and execute team events off-sites and company gatherings
Projects & Ad Hoc Support:
- Take on special projects as they arise in a fast-moving startup environment
- Identify opportunities to improve processes systems organization and daily operations
- Jump in where needed to help the team run smoothly
Key Qualifications:
- 13 years of administrative operations coordinator or similar experience (or equivalent experience through internships startups non-traditional backgrounds or fast-paced environments)
- Strong organizational skills with sharp attention to detail and follow-through
- Clear timely and professional written and verbal communication
- Comfort with ambiguity changing priorities and a no task too small mindset
- Tech-savvy and curious with confidence in navigating digital tools and figuring things out independently
- Sound judgement and discretion when handling confidential information
- Collaborative proactive and genuinely curious about how a growing startup operates
- An inquisitive mindset and interest in business operations people and how teams work
Location and Schedule:
- This is a full-time on-site role based at our San Francisco office. The regular schedule is Monday through Friday with occasional weekend availability required based on business needs. This position is not eligible for remote or hybrid work.
Who You Are:
- Proactive Problem Solver: You notice whats broken before anyone flags it follow through without being asked and take pride in the details that keep a team running.
- Force Multiplier: You just dont complete tasks - you make the people around you better by keeping them organized anticipating whats next and ensuring nothing slips through the cracks.
- Fearless Innovator: You thrive on challenges and arent afraid to tackle the impossible.
- Resilient & Adaptable: You get energy from making things work. You thrive in fast-paced environments and adapt well when priorities shift on a dime.
- Collaborative Spirit: You build trust through reliability follow-through and a no task too small mindset. Were building something bigger than any one person and need team players who can harness the power of collective intelligence.
- Youre excited by the pace and unpredictability of a startup and want to grow your career alongside a world-class team working on technology that matters.
Were hiring the brightest minds from around the globe to bring diverse perspectives to our cutting-edge work. If youre ready to work on technology that will reshape how machines perceive and interact with the world World Labs is your launchpad.
Join us and lets make history together.
Equal Opportunity & Pay Transparency
Equal Employment Opportunity
World Labs is an equal opportunity employer. We do not discriminate on the basis of race color religion sex sexual orientation gender identity national origin age disability genetic information veteran status or any other characteristic protected under applicable law. We welcome all qualified applicants and are committed to providing reasonable accommodations throughout the hiring process upon request.
California Pay Transparency
In accordance with California law we disclose the following:
Pay Range | $36-$60 per hour commensurate with experience and qualifications. This is a temporary contract position. |
Salary History | Consistent with Californias Equal Pay Act we do not request or consider prior compensation in determining offers |
Compliance: Cal. Lab. Code 432.3 (pay scale disclosure & salary history ban); Cal. Lab. Code 1197.5 (Equal Pay Act); . Code 12940 (FEHA); 42 U.S.C. 2000e (Title VII); 29 U.S.C. 621 (ADEA); 42 U.S.C. 12101 (ADA) |
Accommodations & inquiries:
Required Experience:
IC
