Workplace Operations Coordinator (Contract, On-Site SF)

At World Labs were building Large World ModelsAI systems that understand reason about and interact with the physical world. Our work sits at the frontier of spatial intelligence robotics and multimodal AI with the goal of enabling machines to perceive and operate in complex real-world environments.

Were assembling a global team of researchers engineers and builders to push beyond todays limitations in artificial intelligence. If youre excited to work on foundational technology that will redefine how machines understand the worldand how people interact with AIthis role is for you.

About World Labs:

World Labs is an AI research and development company focused on creating spatially intelligent systems that can model reason and act in the real world. We believe the next generation of AI will not live only in text or pixels but in three-dimensional dynamic environmentsand we are building the core models to make that possible.

Our team brings together expertise across machine learning robotics computer vision simulation and systems engineering. We operate with the urgency of a startup and the ambition of a research lab tackling long-horizon problems that demand creativity rigor and resilience.

Everything we do is in service of building the most capable world models possibleand using them to empower people industries and society.

What You Will Do

Talent/Recruiting & People Ops Support:

• Coordinate and schedule interviews between candidates and hiring teams managing complex shifting calendars
• Maintain applicant tracking system (ATS) by updating candidate records tracking pipeline metrics and ensuring data accuracy
• Support new hire onboarding processes including background checks offer letter preparation and first-day logistics.
• Serve as the primary point of contact for candidates throughout the recruitment process providing timely updates and excellent candidate experience throughout the process

Office Management Support:

• Manage day-to-day office needs including supplies vendor relationships and general organization
• Track and follow up on partnership care packages and similar initiatives
• Help plan and execute team events off-sites and company gatherings

Projects & Ad Hoc Support:

• Take on special projects as they arise in a fast-moving startup environment
• Identify opportunities to improve processes systems organization and daily operations
• Jump in where needed to help the team run smoothly

Key Qualifications:

• 13 years of administrative operations coordinator or similar experience (or equivalent experience through internships startups non-traditional backgrounds or fast-paced environments)
• Strong organizational skills with sharp attention to detail and follow-through
• Clear timely and professional written and verbal communication
• Comfort with ambiguity changing priorities and a no task too small mindset
• Tech-savvy and curious with confidence in navigating digital tools and figuring things out independently
• Sound judgement and discretion when handling confidential information
• Collaborative proactive and genuinely curious about how a growing startup operates
• An inquisitive mindset and interest in business operations people and how teams work

Location and Schedule:

• This is a full-time on-site role based at our San Francisco office. The regular schedule is Monday through Friday with occasional weekend availability required based on business needs. This position is not eligible for remote or hybrid work.

Who You Are:

• Proactive Problem Solver: You notice whats broken before anyone flags it follow through without being asked and take pride in the details that keep a team running.
• Force Multiplier: You just dont complete tasks - you make the people around you better by keeping them organized anticipating whats next and ensuring nothing slips through the cracks.
• Fearless Innovator: You thrive on challenges and arent afraid to tackle the impossible.
• Resilient & Adaptable: You get energy from making things work. You thrive in fast-paced environments and adapt well when priorities shift on a dime.
• Collaborative Spirit: You build trust through reliability follow-through and a no task too small mindset. Were building something bigger than any one person and need team players who can harness the power of collective intelligence.

Youre excited by the pace and unpredictability of a startup and want to grow your career alongside a world-class team working on technology that matters.

Were hiring the brightest minds from around the globe to bring diverse perspectives to our cutting-edge work. If youre ready to work on technology that will reshape how machines perceive and interact with the world World Labs is your launchpad.

Join us and lets make history together.

Equal Opportunity & Pay Transparency

Equal Employment Opportunity

World Labs is an equal opportunity employer. We do not discriminate on the basis of race color religion sex sexual orientation gender identity national origin age disability genetic information veteran status or any other characteristic protected under applicable law. We welcome all qualified applicants and are committed to providing reasonable accommodations throughout the hiring process upon request.

California Pay Transparency

In accordance with California law we disclose the following:

Accommodations & inquiries: