Attendance Officer

Reports To: Director of District Athletics

FLSA Status: Exempt

General Definition of Work

The job of Attendance Officer is done for the purpose/s of managing administering and implementing compliance of South Carolina and federal mandated compulsory attendance laws. It also provides support and instruction district-wide for the purpose of ensuring program services are within district state and federal requirements. Supervises the Attendance Associate including task delegation performance monitoring and providing feedback.

Qualifications

To perform this job successfully an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Salary/Status

Manager Salary Schedule/Full-Time/210 days

Start Date

Determined by Human Resources

Place of Work

The normal place of work is on the premises used by Rock Hill Schools. Rock Hill Schools reserves the right to require you to work at such other place(s) as it may reasonably require from time to time.

Essential Functions

• Assists other personnel as may be required for the purpose of contributing to the efficiency and effectiveness of the work unit.
• Facilitate communication between various sources (e.g. parents teachers principals family court sheriffs department) for the purpose of resolving problems and developing strategies for improvement.
• Identifies and evaluates issues related to the student information systems and the attendance issues for the purpose of resolving problems and/or referring to appropriate personnel for resolution.
• Inputs data into the student information system (e.g. student record updates assessment records attendance scheduling grading transcripts etc.) for the purpose of ensuring accuracy of data.
• Instructs district and site staff on the use of student information systems for the purpose of ensuring proper and efficient use of the system.
• Maintains a variety of records and files for the purpose of providing up to date reference materials.
• Monitors program components (e.g. transfers in/out expulsions withdrawals attendance drop-out rate home schooling attendance boundaries etc.) for the purpose of ensuring program/services are within district state and federal requirements.
• Participates/facilitates in meetings and workshops for the purpose of communicating student information system capabilities and/or accommodating district goals.
• Responds to user requests for a variety of report options for the purpose of disseminating information to appropriate parties.
• Oversee the daily activities and performance of the Attendance Associate including training mentoring and performance evaluations.
• Manages and organizes the workflow and assigned tasks for the Attendance Associate.

Knowledge Skills Abilities

• Knowledge to perform advanced math; read technical information compose a variety of documents and/or facilitate group discussions; and analyze situations to define issues and draw conclusions.
• Specific knowledge required to satisfactorily perform the functions of the job includes common office machines; current generation office software; methods of troubleshooting hardware and software malfunctions including commonly found peripheral equipment; laws regarding compulsory attendance; knowledge of the court system and processes; and computer software and networking terminology.
• Skills to perform single technical tasks with a need to occasionally upgrade skills to meet changing job conditions.
• Specific skills required to satisfactorily perform the functions of the job include utilizing pertinent diagnostic and application software; adhering to safety practices; planning and managing projects; and preparing and maintaining accurate records.
• Ability to schedule activities meetings and/or events; routinely gather collate and/or classify data; and use basic job-related equipment.
• Flexibility is required to independently work with others in a wide variety of circumstances; analyze data utilizing a variety of complex processes; and operate equipment using defined methods.
• Ability is also required to work with a significant diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize job-related equipment.
• In working with others problem solving is required to analyze issues and create action plans. Problem solving with data requires analysis based on organizational objectives; and problem solving with equipment is moderate.
• Specific abilities required to satisfactorily perform the functions of the job include being attentive to detail; displaying mechanical aptitude; establishing and maintaining effective working relationships; maintaining confidentiality; and working with constant interruptions.

Education and Experience

• Bachelors degree in a job-related field.
• Masters degree preferred.
• Job-related experience within a specialized field with increasing levels of responsibility is required.

Special Requirements

• Must have and maintain a valid Drivers License or ability to provide own transportation
• Travel to school district buildings and professional meetings

Physical Requirements/Work Conditions

• Stand walk and move between work areas and storage locations.
• Use hands and fingers to handle inspect and configure electronic devices.
• Lift carry and transport equipment (e.g. laptops tablets monitors).
• Reach above shoulders and bend at the waist to access shelves or inventory bins.
• Push/pull carts or pallets with multiple devices or equipment.
• Kneel crouch or stoop while organizing or retrieving items from storage.
• Sit for extended periods while performing computer-based inventory tracking or reporting.
• Assist in physically setting up or dismantling large-scale device deployments.
• Close vision for device inspection and screen work.
• Ability to distinguish color-coded labels or indicators.
• Depth perception and ability to adjust focus when working with various equipment.
• Talk hear and communicate clearly with team members and end users.

Disclaimer

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties responsibilities and qualifications required of employees in this job. Job description is sourced from employee interviews internal documents representative job descriptions in similar districts and other state/federal agencies.

Rock Hill Schools provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.

Required Experience:

Unclear Seniority